Reserve Personnel Management Division Coast Guard Personnel Service Center OES 101 A Reserve Officer OER Guide Provided by CG PSC-RPM-1 OES Section Created: December

Reserve Personnel Management Division Coast Guard Personnel Service Center UNDERSTANDING IDPL OERS To fully understand your OER situation you need to know: WHO WHAT WHERE WHEN HOW 2

Reserve Personnel Management Division Coast Guard Personnel Service Center WHO is responsible for OERs? 3 MEMBER (ROO) ***YOU ARE RESPONSIBLE FOR YOUR OWN CAREER Know your OER timeline and Submission Schedule Know your duties/responsibilities and keep a record of your work Know the date of your last OER to ensure OER continuity Initiate contact with your Supervisor to know how they would like you to provide your OER Input Obtain a copy of the OER Support form (OSF) COMMAND Identify member’s Rating Chain Rating Chain Supervisor Reporting Officer (RO) Reviewer

Reserve Personnel Management Division Coast Guard Personnel Service Center 4 WHO is responsible for OERs? Continued… RATING CHAIN

Reserve Personnel Management Division Coast Guard Personnel Service Center CG PSC-RPM 1 OES is responsible for completing Continuity OERs for all members in the IRR/ASL NOTE: If a member is in the IRR drilling for points, a Concurrent OER will completed by the drill-for-point Unit 5 WHO is responsible for OERs? Continued…

Reserve Personnel Management Division Coast Guard Personnel Service Center OER PROCESS FLOW Member Rating Chain / Unit CG PSC (RPM-1) OES Section CG PSC (bops-mr) Military Records WHO is responsible for OERs? Continued…

Reserve Personnel Management Division Coast Guard Personnel Service Center WHAT form should I use? *** Starting JAN 2016, we will ONLY accept forms w/ REV date 09/15 Updated forms can be found on RPM-1 OES WebsiteOES Website 7 GradeThree Page OER One Page Concurrent Comment Forms CaptainCG-5310DCG-5310LCG-5315D CommanderCG-5310CCG-5310KCG-5315C Lieutenant CommanderCG-5310BCG-5310JCG-5315B LieutenantCG-5310BCG-5310JCG-5315B Lieutenant (Junior Grade) CG-5310ACG-5310ICG-5315A Ensign (one page form) CG-5310E CG-5310HCG-5315E Chief Warrant OfficerCG-5310ACG5310ICG-5315A

Reserve Personnel Management Division Coast Guard Personnel Service Center OER Form Completion Reminders: Areas of the OER forms that should be left Blank are: –ATU-OPFAC - Days Not Observed - Date Submitted - Return Address It is no longer required to list out IDT/ADT drill time in Block #2 If ADOS is completed during anytime of the reporting period, you are encouraged to indicate this in Block #2 Sections are locked in new forms, so information cannot be entered WHAT form should I use? Continued…

Reserve Personnel Management Division Coast Guard Personnel Service Center WHAT are the Occasions for an IDPL OER? 9 Detachment or Change of RO - See 5.A.3.b. of COMDTINST M1000.3A Detachment on PCS Orders - See 5.A.3.c. of COMDTINST M1000.3A Separation from the Service (Retirement/Discharge/R esignation) - See 5.A.3.c. of COMDTINST M1000.3A Promotion (Required for promotion to CAPT) - Are Authorized if OER timeframe meets policy requirement - See 5.A.3.d. of COMDTINST M1000.3A DUINS - See 5.A.5. of COMDTINST M1000.3A Special (Disciplinary or In/Above zone for Promotion) - See 5.A.3.d. of COMDTINST M1000.3A Short Term ADOS/TDY (Concurrent OER is mandatory for orders covering days and is optional for TDY of at least 60 days) - See 5.A.4. and 5.A.5.b. of COMDTINST M1000.3A Long-Term ADOS (ADPL Submission schedule applies) -See 5.A.5.b. of COMDTINST M1000.3A Component Change (Entering IRR/ISL/ASL or when the switch results in ADPL Submission schedule) - See 5.A.3.C. of COMDTINST M1000.3A

Reserve Personnel Management Division Coast Guard Personnel Service Center M1000.3A (series)M1000.3A Officer Accessions, Evaluations, and Promotions Ch 5 – OES Ch 6 – Personnel Boards The Who, What, When, Why for OERs PSCINST M1611.1A (series)PSCINST M1611.1A OES Procedures Manual Learn How to complete OER forms COMDTINST M B (series)COMDTINST M B Reserve Policy Manual WHERE can I find more information on OES?

Reserve Personnel Management Division Coast Guard Personnel Service Center THE OFFICER EVALUATIONS SECTION OF THE PSC RPM WEBSITE HAS BEEN UPDATED! WHERE can I find more information on OES? Continued… ***VISIT THE RPM WEBSITE

Reserve Personnel Management Division Coast Guard Personnel Service Center WHEN do I submit my OER? 12 GradeIDPL Schedule (SELRES) CAPTApril (Annual) CommanderMarch (Biennial) Lieutenant Commander & CWO4 April (Biennial) LieutenantMay (Biennial) Lieutenant (Junior Grade) July (Annual) (In Zone/above zone promotion board eligible candidates EOP is 30 June vice 30 July.) EnsignMarch (Annual) CWO3 July (Biennial) CWO2June (Biennial)

Reserve Personnel Management Division Coast Guard Personnel Service Center 13 WHEN do I submit my OER? Continued…

Reserve Personnel Management Division Coast Guard Personnel Service Center AM I ALLOWED TO DELAY MY OER? 14 WHEN do I submit my OER? Continued… ONLY if there is less than 184 days (IDPL) or 182 days (ADPL Submission schedule) between the last day of your previous OER through the begin day of the OER in question. Detachment or Change of RO OERs can be delayed if, for Biennial (even numbered years ) submission schedule, the time frame between the last day of your previous OER through the begin day of the OER in question, is within 12months; or if, for Annual submission schedule, the time frame is less than 184 days.

Reserve Personnel Management Division Coast Guard Personnel Service Center HOW should I format my OER Bullets? 15 HELPFUL TIPS MEMBER (ROO) Bullets should capture the following: What you did How well you did it Impact The OSF will assist w/ preparing text to roughly fit the OER form A helpful bullet writing book is ‘The Definitive Performance Writing Guide’ by Douglas Drewry Avoid the use of excessive Pronouns COMMAND (Rating Chain) If there is insufficient information to render a judgment in any area of an OER, indicate the following in Block #2 of the OER: ‘IAW PSCINST M1611(series), areas of OER are marked NO due to insufficient information …’ For Medical Absences, indicate the following in Block #2 of the OER: ‘Mbr on authorized absence during reporting period, therefore unable to render a judgment in all/some dimensions’

Reserve Personnel Management Division Coast Guard Personnel Service Center IF YOU HAVE AN OER QUESTION: Complete the following in order… -Ask your Rating Chain -Ask your Senior Reserve Officer and/or RFRS -Submit an Inquiry to:

Reserve Personnel Management Division Coast Guard Personnel Service Center 17 THANK YOU!