The Economics of Notes and Domino 8.5: How to Decrease Cost & Increase Productivity by Optimizing your Infrastructure

IBM Lotus Software 2 Lotus Notes & Domino 8.5 – Driving costs down, driving productivity up Total Cost savings of 30% or more* Productivity features for IT staff and end users Leverage investment through compatibility with existing data and applications No “rip & replace” upgrades required (unlike Microsoft Exchange 2007) *Based on upgrading from Domino 6.5 to Domino 8.5 Results may vary

IBM Lotus Software 3 A Consistent Pattern of Notes/Domino Releases

IBM Lotus Software 4 Lotus Notes & Domino – Cost reduction highlights Storage related savings of 40% to 60% Security/ID management savings of 25% Administration/Maintenance savings of 30% Additional hardware savings of 30% (consolidation) End user productivity features Choice of delivery model FREE office productivity suite Save $300 per user for MS Office cost Compatibility No application updates required

IBM Lotus Software 5 Lotus Notes & Domino Cost reduction Upgrade savings Messaging cost reduction Notes & Domino Notes/Domin o Release Cost Index Value (Base =100) Low Cost Averag e Cost High Cost

IBM Lotus Software 6 Lotus Notes & Domino Cost reduction Scalability savings for hardware, administration Messaging Cost Mail Users $ Per User Per Month Low Cost Typical Cost High Cost

IBM Lotus Software 7 Lotus Notes & Domino Addresses key components that affect messaging costs Software Hardware Administration Downtime Upgrades Work/rework due to incompatibility

IBM Lotus Software 8 Lotus Notes & Domino – Software savings FREE Lotus Symphony office productivity suite Documents, Spreadsheets, Presentations Cost savings can be significant Lotus Symphony. Cost: $0 Microsoft Office. Cost: $1.8 million Impact to your organization's IT budget: Priceless...

IBM Lotus Software 9 Lotus Notes & Domino – Hardware savings Hardware costs can be a significant component of TCO Lotus Domino 8.5 provides efficient use of resources and greater scalability and consolidation capabilities 30% fewer Domino servers required to support the same workload CPU efficiency improved 50% I/O usage reduced > 40% 40 to 60% disk storage savings In many cases existing hardware can be re-deployed, saving additional $$

IBM Lotus Software 10 Lotus Notes & Domino - Storage cost reduction Disk and storage costs are one of the largest cost components of messaging TCO. Lotus Domino 8.5 has several features to reduce cost: Design compression Document compression Data de-duplication with Domino Attachment and Object Storage (DAOS) 40 to 60% reduction in storage requirements creates additional opportunities for savings beyond the cost of the space on disks Reduced server CPU and I/O consumption Reduced network bandwidth consumption Reduced data backup requirements (time and media) Reduction in physical disks lowers environmental demands (space, power and cooling) Opportunity to use leverage tiered storage and lower cost disk for some data

IBM Lotus Software 11 Lotus Domino – Server Savings Example In this case, an 10,000 employee organization can save: 2 servers (33% reduction) and 1.8 Terabytes of disk space (40% reduction) Further savings are recognized via: Less data to backup and store Less network traffic Less administration required Using inexpensive disks for tiered storage of attachment

IBM Lotus Software 1212 Lotus Domino 8.5 – Storage Savings Example #1 Internal Analysis of an IBM mail server Applying Document Compression reduced storage from 162GB to 125GB. (an initial savings of 22%) Applying Domino Attachment and Object Storage (DAOS) to a subset of the mail files produced the following results Collected mail files at the start: 65.9GB Data required for NSFs: 23.9GB Data required for attachments: 25.3GB Total disk space savings:26% Total NSF size reduction :63% (Key server performance element) Reduction in duration of backups:76%

IBM Lotus Software 1313 Lotus Domino 8.5 – Storage Savings Example #2 Customer analysis of one server Starting disk storage:116.9GB After applying LZ1 and Design Compression:113.2GB (3.2% savings) After applying Data Compression:87.3GB (25.3% add'l savings) After applying DAOS: NSF size: 16.9GB DAOS size: 34.6GB NSF size reduced by 110GB (86%) Total disk space reduced by 65.4GB (55.9%)

IBM Lotus Software 14 Lotus Notes & Domino – Administration savings Administration costs are significant in messaging systems – they can be very labor intensive Reduce administration costs by 30% through features such as: ID File management Enhancements to the Administration Process (AdminP) Dynamic Policy-based management Domino Domain Manager Domino Configuration Tuner Automatic cleanup of application database moves Centralized and automated client upgrades

IBM Lotus Software 15 Lotus Domino 8.5 – Reliability savings The cost of outages/downtime can be significant: Labor intensive to resolve, loss of end-user productivity Lotus Domino 8.5 provides: Increased reliability initiatives Development focus to prevent unplanned outages Proactive monitoring capability High availability through clustering Improved recovery

IBM Lotus Software 16 Lotus Notes & Domino 8.5 – Upgrade savings In-place server upgrade model – no new hardware requirement, no data migration, no re-architecting Automated client upgrades through SmartUpgrade Centrally administer, track and manage upgrades from program code through mailbox design Provision individual features to clients automatically (for example Sidebar plug-ins)

IBM Lotus Software 17 Lotus Notes & Domino – Expanded Platform Support Lotus Notes & Domino support additional platforms, allowing organizations to benefit from OS capabilities and features 64 bit platform support for greater memory accessibility and scalability Additional platform choice allows organizations to choose based on: Cost of the platform Skills required for the platform Scalability of the platform Example: Domino on 64 bit zLinux provides tremendous scalability. Internal testing has been able to support ~100,000 users on a single machine! A wide variety of platforms: Linux, AIX, Macintosh, zSeries, iSeries

IBM Lotus Software 18 Lotus Notes & Domino - Compatibility Maintaining compatibility with applications and infrastructure protects customer investments, and avoids additional cost Lotus Notes & Domino leverages existing hardware in many cases Avoids 'rip & replace' unlike Microsoft Exchange 2007 Lotus Notes & Domino applications built years ago continue to run Build once, significant ROI!

IBM Lotus Software 19 Lotus Notes & Domino – End user productivity Lotus Notes provides significant enhancements for end users, resulting in ease of use and greater productivity FREE Integrated SameTime presence awareness and chat FREE Integrated Quickr personal file sharing FREE integrated Symphony office productivity suite Easy to find/locate information (e.g.: conversations, collaboration history) Complete calendar view at a glance (personal, public, work) Notes Shared Login Automatic ID retrieval/password reset Roaming user capabilities

IBM Lotus Software 20 Next Steps... Measure the Total Cost of Ownership (TCO) of your existing infrastructure Leverage analyst models for tips on assessing costs – Forrester. others Identify opportunities for savings specific to your environment Develop a plan for optimization Client upgrades Software savings from user segmentation (Symphony, Linux) Applying best practices (policies, archiving, etc..) Server consolidation Storage reduction Measure the expected Return on Investment (ROI) of optimization plan IBM can help! Technical Sales, IBM Software Services for Lotus

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