Tip of the Week December 7, 2012

Room Reservation

Everyone has the responsibility to reserve venue for their committee events: Membership/Rush, professional, social, etc. Everyone should know how to reserve a room on-campus. ** Know your event date, start & end time (including prep and clean-up), and expected amount of people attending before filling in the room reservation request

Professional Events Jacobs/Alfiero Go to 119 Jacobs (Mail Room) The student assistant will let you know the room availability for a certain date & time right away Get room confirmation right away (a yellow sheet) – no pending time

Professional Events Jacobs/Alfiero Food Policy o NO food in the classrooms!!! o Reserve a table from 119 Jacobs in advance and put the table OUTSIDE the room to serve food & drinks o Return the table after the event; if the office is closed, put it in our office and return it the next day Technology o Ask staff in the Jacobs Computer Lab (210 Jacobs) before the event starts to open the locker for you o Computer lab hours:

Professional Events Other classrooms (Knox, NSC, Baldy, etc.) : Go to the Student Life office in 150 Student Union (near the ATM’s) o Hours: M-F 8:30-5pm o Tel: (716) Fill in a room reservation application Processing time: Approximately 1 week Receive a confirmation from Liz Hladczuk

Other classrooms Liz at if you need to change the event Do NOT request for technology – There will be extra charge o If needed, use your laptop and our own projector

For some informal professional events such as a coffee cup conversation, and events with less than 15 people attending, try to reserve: o Conference Rooms in SU (Same, go to the Student Life office) o SOM club conference room in Alfiero 206 (Contact Kaitlin to reserve it for you) Professional Events

Hadley/Flint/South Lake Community Center Only residents that are affiliated with AKPsi can reserve it for an AKPsi event (you cannot ask a friend to do it) Can ONLY reserve the same community center twice within a month

Sweet Home The community center itself is NOT open for reservation Can ONLY reserve the mini theatre (holds about 35 people) The resident has to Mr. Deleva at with the event date & time, expected attendance and a list of names of people attending. The resident MUST be present at the event