ISI DO RE Pro ject Prog res s, Pe rfo rm an ce an d Fu tur e

Ov ervi ew Wh at ha s be en do ne so far ? Ev alu ati on of wh at ha s be en do ne – W h a t w o r k e d w e ll ? – W h a t c o u l d b e i m p r o v e d ? – H o w p e r f o r m a n c e e v a l u a t e d a n d w h o b y I A U L A u d i t o r s Wh at is ne xt ph as e an d wh en do es it ha pp en ? Wh en will it aff ect IT sta ff?

Wh at is ISI DO RE (Re cap & Up dat e) Colle giate Univ ersity Wide Stud ent Reco rd Syste m Uses Oracl e Stud ent Syste m softw are Grad uate Admi ssion s, has now been phas ed in at Oxfor d, with all users traine d – G r a d u a t e A d m is si o n s O ff ic e N o v – C o ll e g e s a n d D e p a rt m e n t s M a r c h All comp leted ahea d of sche dule

Wh at is ISI DO RE (Re cap & Up dat e) The seco nd phas e is other Stud ent Admi n Proc esse s – D a t a c o ll e c ti o n e x e r ci s e s s t a rt e d M a r – A g r e e d a p p r o a c h e n d A p r – T i e r 1 i n s t a ll s r e vi s e d p r o c e s s e s a n d c o n fi g u r e d O S S i m p l e m e n t a ti o n p l a n n e d c e n tr a ll y fr o m S e p / O c t ( d u e t o d e l a y i n fi n is h i n g c o m p l e x O x f o r d s e c u ri t y ) – T i e r 2 i n s t a ll s C o ll e g e s a n d D e p a rt m e n t s S e p / O c t

Ac ces s to dat a Lo cal Inf or ma tio n Cu sto dia ns det er mi ne aut hor ise d us ers an d the ir rol e Aut hor ise d us ers ca n get rea d onl y acc ess to rel ev ant dat a to im por t int o loc al sys te ms No link s are cur ren tly pla nn ed to writ e dat a int o ISI DO RE fro m loc al sys te ms Be ca us e Or acl e sec urit y del ays will limi t the full roll out of stu de nt ad mi n, so me sta nd ard rep ort s are bei ng de vel op ed usi ng Or acl e Dis cov ere r an d are no w sta rtin g to be tes ted by sel ect ed us ers

Fe ed bac k on Fir st Ph ase Ind ep en de nt Us er Sur vey (by IA UL ) – 2 / 3 r d s v i e w e d t h e p r o c e s s a s a p o s it i v e i m p r o v e m e n t i n g r a d u a t e a d m i s s i o n s A b i l i t y t o g u a r a n t e e a C o l l e g e p l a c e t o a p p l i c a n t s G r e a t e r r i g o u r i n d e c i s i o n m a k i n g I n c r e a s e d u n d e r s t a n d i n g o f s t a f f r o l e a n d i n t e r a c t i o n s w i t h o t h e r s i n t h e p r o c e s s C o l l e g e s a b i l i t y t o i n f o r m a p p l i c a n t s o f n u m b e r o f p l a c e s f o r e a c h p r o g r a m m e o f s t u d y w a s a g r e a t b e n e f i t “Th e Uni ver sity ha s be gu n to me et the pri nci ple s of the ne w ad mis sio ns pro ces s”

Fe ed bac k (co ntin ue d) – T h e n e g a ti v e 1 / 3 r d w e r e c o n c e r n e d t h a t: T h e p r o c e s s h a d b e e n d e s i g n e d f o r S t u d e n t A d m i n i s t r a t i o n r a t h e r t h a n U A B s a n d C o l l e g e s T h e p r o c e s s i m p l e m e n t s g a t h e r e d f i e l d s e l e c t i o n. W h y c a n ’ t w e d e c i d e o n e b y o n e, a s w e u s e d t o ? W h y t h e f u s s a b o u t m e e t i n g l e g i s l a t i o n ? W e w o u l d l i k e t o k e e p o u r e x i s t i n g p r o c e s s e s u n c h a n g e d the pro ject rec og nis ed tha t gra du ate cor res po nd en ce ca n be im pro ve d an d is the ref ore co ns ulti ng wit h us ers on ch an ge s. [Alt ho ug h the cor res po nd en ce do cu me nts for gra du ate ap plic ant s wo rke d ex actl y as the us er agr ee d de sig n!]

Fe ed bac k (co ntin ue d) F e e d b a c k f r o m I T s t a f f – T h e u s e o f P D F p r i n t o u t s w a s a v e r y g r e a t i m p r o v e m e n t ( i n e a s e o f s e t t i n g u p u s e r s a n d “ t r a i n i n g f r e e ” n a t u r e t o A c r o b a t R e a d e r u s e r s ) – T h e i n s t r u c t i o n s o n s e t u p a n d t h e I T b r i e f i n g s e s s i o n s w e r e h e l p f u l – T h e i n s t r u c t i o n s w e r e t o o l o n g a n d t h e d i a l o g u e b o x i m a g e s i n s u l t t h e i n t e l l i g e n c e o f I T s t a f f ! – F e e d b a c k fr o m t h e A u d it o r s o n t h is p h a s e T h e p r o j e c t w a s w e l l c o n t r o l l e d a n d d o c u m e n t e d. L e s s o n s l e a r n t f r o m a n e a r l i e r p r o j e c t h a d b e e n p u t t o g o o d e f f e c t.

Rel iabi lity of Uni ver sity Wi de Dat a Sy ste m Ser ver Ro om – R e d u n d a n c y o f N e t w o r k C o n n e c ti o n s – R e d u n d a n c y o f C o m p u t e r s – R e d u n d a n c y o f S e r v i c e s – R e d u n d a n c y o f S A N e q u i p m e n t – R e d u n d a n c y o f B a c k u p – D i s a s t e r R e c o v e r y Per for ma nc e – N o s e r v e r r o o m p e r f o r m a n c e i s s u e s, b u t t h e r e h a v e b e e n s o m e a d m i n n e t w o r k i s s u e s w h i c h a r e n o w b e i n g a d d r e s s e d ( % s y s t e m a v a il a b il it y b e f o r e r e c e n t n e t w o r k i s s u e ) – P r o b l e m s w it h fl a s h fl o o d i n g d i d n ’t i n t e r r u p t u s e

Wh at is in Ne xt Ph ase Tie r 1 Se pte mb er – I m p l e m e n t P h a s e 2 p r o c e s s e s a n d p r o c e d u r e s i n s t a g e s ( s e e b e l o w ) – I m p l e m e n t O S S t o s u p p o r t n e w p r o c e d u r e s a n d r e l a t e d s t u d e n t d a t a – A ll o w d a t a t o b e u p d a t e d i n O S S b y d e s i g n a t e d s u p e r u s e r s, r a t h e r t h a n b y A L L r e l e v a n t s t a ff ( c u r r e n t s e c u ri t y i s s u e ). – I m p l e m e n t c l e a r p r o c e d u r e s t o e n s u r e e ff e c ti v e d a t a c a p t u r e a n d m a n a g e m e n t s – P r o v i d e a ll r e l e v a n t s t a ff w it h a c c e s s t o r e q u ir e d d a t a, m o s t li k e l y i n r e p o r t f o r m

Tie r 1a (M T 20 05) Unde rgrad uate Admi ssion s (for 2006 ) Statu tory Retur ns Regi ster Stud ents Mana ge Progr essio n and Chan ge Repo rting Fee Colle ction

Tie r 1b Exa ms and Asse ssme nt (Mid Jan 2006 ) Exa m Sche dulin g using Facili ty CMIS (End Jan 2006 ) Post Progr amm e Activi ties (End Mar 2006 ) – T r a n s c ri p t – D e g r e e C e rt ifi c a t e P ri n ti n g Asso ciate d repor ting

Tie r 2 (M T 20 06) Revi ew imple ment ed proce sses and proce dures Devo lve updat ed acce ss to OSS to all relev ant staff in Divisi ons and Colle ges

Sy ste m Ov ervi ew - Ge ner al Oracle Student System Applicatio n Layer Oracle Database Layer Database Tables in External SAN Apache Web Server Web Firewall & SSL Accelerat or Approved Browser on Client PC

Sy ste m for He avy Us ers Oracle Student System Applicatio n Layer Oracle Database Layer Database Tables in External SAN Apache Web Server Oracle Forms Server Web Firewall & SSL Accelerat or jInitiator on Client PC Approved Browser on Client PC

Wh en will it Aff ect IT Sta ff Unt il Tie r 2 is ab out to go live the re will be littl e im pa ct up on loc al IT sta ff oth er tha n: – S o m e w o r k t o i n c o r p o r a t e c e n t r a ll y p r o d u c e d d a t a, o b t a i n e d f r o m s e c u r e r e p o r t s – A tt e n d i n g C o m m u n i c a ti o n s e s s i o n s f o r I T s t a ff t o b e b ri e f e d Pri or to Tie r 2 roll out rea dy for MT 20 06, it will be ne ces sar y to set up sta ff wit h Or acl e jInit iat or plu g in an d to en sur e tha t the ir ma chi ne ca n aut o lau nc h PD F rep ort s [Th e sa me req uir em ent s as for Ph as e 1, but on a lar ger sca le]

Qu esti ons ?

For furt her info rm atio n ple ase visi t the pro ject we bsit e: ww w.a dmi n.ox.ac. uk/i sido re Or ema il : isi dor adm in.o x.ac.uk