First CALL for PROPOSALS (CfP1) Ref: EUROPEAID/ /ID/ACT/MU under the DECENTRALISED COOPERATION PROGRAMME III Programme Coordination Unit for DCP Ministry of Finance & Economic Development REPUBLIC of MAURITIUS July 2016

OUTLINE OF PRESENTATION Important notification Important notification 1. Open approach (Concept Note and Full Application submitted at one go, USE ONLY THE FORMS IN THIS GUIDELINES ) 2. Two lots: Lot (1) Low Value Grants Sub-lot 1A: Actions located solely in Island of Mauritius: Sub-lot 1A: Actions located solely in Island of Mauritius: Sub-lot 1B: Actions located solely in Outer Islands (Rodrigues, Agalega, St Brandon) Sub-lot 1B: Actions located solely in Outer Islands (Rodrigues, Agalega, St Brandon) Lot (2) Large Value Grants Sub-lot 2A: Actions located solely in Island of Mauritius Sub-lot 2A: Actions located solely in Island of Mauritius Sub-lot 2B: Actions located solely in Outer Islands (Rodrigues, Agalega, St Brandon) Sub-lot 2B: Actions located solely in Outer Islands (Rodrigues, Agalega, St Brandon)

Call for Proposals no.1-DCP III Call for Proposals no.1-DCP III  Application (Parts A and B submitted together)  Part A : concept note  Part B : full application  Evaluation  Step 1 : evaluation of concept note only  Step 2 : evaluation of full application  Award of Grants Award / Implementation Award / Implementation OUTLINE OF PRESENTATION

GRANTS - CALL FOR PROPOSALS No 1 Direct support (up to MUR 4,000,000) to NSAs & Local Authorities to achieve MDGS Direct support (up to MUR 4,000,000) to NSAs & Local Authorities to achieve MDGS Launch date : 1 st July 2016 Budget : MUR 70 M (30 M for Low Value grants & 40 M for Large Grants) Deadline for application : 2 nd September hrs Expected award : January 2017* * Tentative date

WHAT IS DCP III’S FIRST CALL ABOUT?[1] General Objective and focus of this first Call for Proposals (CfP) is: General Objective and focus of this first Call for Proposals (CfP) is: “Direct Support to NSAs and Local Authorities in actions promoting achievement of the MDGs in the Republic of Mauritius”

WHAT IS DCP III’S FIRST CALL ABOUT? [2] Specific objectives :  education, health and social welfare of the poor, vulnerable and marginalised.  creation of opportunities for social inclusion of the disabled and the stigmatised;  social entrepreneurship activities for the social inclusion of the poor, vulnerable & marginalised  Activities in favour of sustainable livelihoods  Women (maternal health care) and children health of the poor, vulnerable and marginalised.

WHAT IS DCP III’S FIRST CALL ABOUT? [3] Specific objectives :  activities favouring sustainable livelihoods adding value to local natural resources for the poor, vulnerable & marginalised  Infrastructural development to improve access to basic utilities  promote and support of partnership focused projects among local NGOs/ NSAs on thematic clusters with international NGOs/ NSAs

Who will be the final beneficiaries? Priority will be given to proposals that maximise direct impact on targeted, vulnerable groups. Priority will be given to proposals that maximise direct impact on targeted, vulnerable groups. CfP1 targets women, children and men identified as poor and / or vulnerable CfP1 targets women, children and men identified as poor and / or vulnerable The target group is the entities who will be directly and positively affected by the action at the action purpose level. The target group is the entities who will be directly and positively affected by the action at the action purpose level. The final beneficiaries are defined as those who will benefit from the project in the long term at the level of society at large. The final beneficiaries are defined as those who will benefit from the project in the long term at the level of society at large.

POSSIBLE FINAL BENEFICIARIES…  Individuals living in precarious or dangerous conditions (in particular women and children)  School drop outs and other youth marginalized through lack of skills and illiteracy, lack of care....  The unskilled or semi-skilled, unemployed, under-employed and those in the informal sector living below the poverty line

FINAL BENEFICIARIES (CONTINUED)…  Those in stigmatised groups  Those with Special Needs  The elderly  Asset-poor groups living in urban, peri- urban and rural areas unable to sustain an adequate livelihood.

WHAT TYPES OF ACTIONS CAN BE FUNDED? Any activity that will –  Directly alleviate poverty on sustainable basis  Effectively integrate marginalised groups into mainstream economic development  Partnership approach among NGOs Actions may involve, for example:  remedial education; adult literacy;  responsible parenthood; sensitisation on social issues;  prevention of substance abuse and social ills;  training for employability, creation of opportunities for improved livelihood and social inclusion, social entrepreneurship.

OTHER ACTION REQUIREMENTS…  Activities may involve infrastructure (Max of 60% of Total Eligible Cost) or process interventions such as training or other capacity building  Applicants must be able to demonstrate that their proposals are DEMAND-DRIVEN, and meet a clearly defined priority need, as articulated by the target group /ultimate beneficiaries  Themes excluded : (addressed elsewhere) internal capacity building of NGOs; internal capacity building of NGOs; advocacy and policy dialogue. advocacy and policy dialogue.

WHAT ACTIONS CANNOT BE FINANCED? Actions concerned only or mainly with Actions concerned only or mainly with  sponsorships for workshops/conferences/ training courses;  support to political parties /religion  involving discrimination against minorities Micro-finance, sub-granting, housing Micro-finance, sub-granting, housing General operations of an organisation General operations of an organisation Actions involving land unless lease or letter of intent already granted by authorities Actions involving land unless lease or letter of intent already granted by authorities Actions formal education or health sector unless prior approval of authorities obtained Actions formal education or health sector unless prior approval of authorities obtained

APPLICANT ELIGIBILITY: CRITERIA TO MEET[1] To be eligible for a grant under this CfP, applicants must: Be legal, non-profit organisations Be legal, non-profit organisations Be registered in the Republic of Mauritius for at least 2 years Be registered in the Republic of Mauritius for at least 2 years Operate in the public interest Operate in the public interest Adhere to democratic structures and exhibit high levels of participation, transparency and accountability Adhere to democratic structures and exhibit high levels of participation, transparency and accountability Emphasise empowerment of their beneficiaries Emphasise empowerment of their beneficiaries

Be directly responsible for the preparation and management of the action Be directly responsible for the preparation and management of the action Have demonstrable competences and a strong track record of success in working at grass roots level with vulnerable groups Have demonstrable competences and a strong track record of success in working at grass roots level with vulnerable groups Fall within the meaning of the term of Non State Actor (NSA) – “See definition next slide” Fall within the meaning of the term of Non State Actor (NSA) – “See definition next slide” APPLICANT ELIGIBILITY: CRITERIA TO MEET[2]

WHAT IS AN NSA? According to Article 6 of the Cotonou agreement, NSAs are deemed to include: According to Article 6 of the Cotonou agreement, NSAs are deemed to include: “the private sector, economic and social partners, including trade union organisations; and civil society in all its forms according to national characteristics.”

ELIGIBLE ORGANISATIONS [1] In Mauritius, the types of organisations that will be considered eligible for grant assistance will include the following: Local associations and organisations (such as community-based organisations [CBOs], associations representing women, youth, and vulnerable groups); Local associations and organisations (such as community-based organisations [CBOs], associations representing women, youth, and vulnerable groups); Non-Governmental Organisations [NGOs], Research Institutions, e.g MRC, Universities); Non-Governmental Organisations [NGOs], Research Institutions, e.g MRC, Universities);

ELIGIBLE ORGANISATIONS [2] Federative entities and networks (such as labour unions, trade unions, federations, institutions protecting human rights); Federative entities and networks (such as labour unions, trade unions, federations, institutions protecting human rights); Private sector groupings, Foundations, Cooperatives, Business support organisations, as well as representative organisations and networks; Private sector groupings, Foundations, Cooperatives, Business support organisations, as well as representative organisations and networks; Local Authorities such as District Councils, Municipalities, Commissions under the RRA (Rodrigues Regional Assembly). Local Authorities such as District Councils, Municipalities, Commissions under the RRA (Rodrigues Regional Assembly).

OTHER REQUIREMENTS FOR ELIGIBILITY Applicants may not participate or be awarded a grant if: they are bankrupt; guilty of professional misconduct, fraud, corruption, or have been in breach of contract, etc. they are bankrupt; guilty of professional misconduct, fraud, corruption, or have been in breach of contract, etc. they are subject to a conflict of interests; are found guilty of misrepresentation in supplying information; or have attempted to obtain confidential information or to influence the evaluation process they are subject to a conflict of interests; are found guilty of misrepresentation in supplying information; or have attempted to obtain confidential information or to influence the evaluation process

CAN APPLICANTS HAVE CO-APPLICANTS? Lead Applicants (New) can implement projects alone or with one or more Co- Applicant [partnerships are encouraged] Lead Applicants (New) can implement projects alone or with one or more Co- Applicant [partnerships are encouraged] Co-Applicant must satisfy the same eligibility criteria as Lead Applicant. Co-Applicant must satisfy the same eligibility criteria as Lead Applicant. Co-Applicant can benefit from the grant in return for their role in the formulation and implementation of the action same as the Lead Applicant. Co-Applicant can benefit from the grant in return for their role in the formulation and implementation of the action same as the Lead Applicant. Co-Applicant must sign the Mandate (Part B-Section 4) in the Full Application Form Co-Applicant must sign the Mandate (Part B-Section 4) in the Full Application Form

WHAT OTHER ORGN’S CAN BE INVOLVED? (1) Other entities may be involved as ‘affiliated entities’ Other entities may be involved as ‘affiliated entities’ What can considered as an affiliated entity(ies) What can considered as an affiliated entity(ies) 1. must be a legal entity specially established for the purpose of implementing the action; in this case the entity may apply as a Lead Applicant or Co-Applicant whereas the other entity as its affiliated entiy(ies). 1. must be a legal entity specially established for the purpose of implementing the action; in this case the entity may apply as a Lead Applicant or Co-Applicant whereas the other entity as its affiliated entiy(ies). 2. legal entities having a link with the applicants, notably a legal or capital link, which is neither limited to the action nor established for the sole purpose of implementation on the condition that they satisfy the eligibilty and non-exclusion criteria of the applicant. 2. legal entities having a link with the applicants, notably a legal or capital link, which is neither limited to the action nor established for the sole purpose of implementation on the condition that they satisfy the eligibilty and non-exclusion criteria of the applicant.

WHAT OTHER ORGN’S CAN BE INVOLVED? (2) Affiliated entities cannot benefit from the grant in return for their role in the formulation and implementation of the action, but the cost they incur in the design can be accepted as eligible Affiliated entities cannot benefit from the grant in return for their role in the formulation and implementation of the action, but the cost they incur in the design can be accepted as eligible Affiliated entities must satisfy the same eligibility criteria as Lead Applicant(s) and Co- Applicant(s) Affiliated entities must satisfy the same eligibility criteria as Lead Applicant(s) and Co- Applicant(s) Affiliated entities must sign the affiliated entity(ies) statement (Part B-Section 5) in the Application Form Affiliated entities must sign the affiliated entity(ies) statement (Part B-Section 5) in the Application Form

WHAT OTHER ORGN’S CAN BE INVOLVED? (3) Other entities may be involved as ‘Associate’ Other entities may be involved as ‘Associate’ Associates can play a useful role in projects, eg. sponsorship, technical support, etc. but they cannot benefit directly from the grant except per diem or travel costs Associates can play a useful role in projects, eg. sponsorship, technical support, etc. but they cannot benefit directly from the grant except per diem or travel costs Associates do not have to meet the same eligibility criteria as grant applicants or their partners, but must be mentioned in Part B, section 6 of the Application Form Associates do not have to meet the same eligibility criteria as grant applicants or their partners, but must be mentioned in Part B, section 6 of the Application Form Grant beneficiaries may also use Contractors to implement the action (subject to EDF rules on procurement– Annex IV of grant contract) Grant beneficiaries may also use Contractors to implement the action (subject to EDF rules on procurement– Annex IV of grant contract)

Actions must take place in : Lot 1A & 2A : Island of Mauritius Lot 1B & 2B : Islands of Rodrigues, Agalega or St Brandon. What size of grants can be obtained?  Total available for CfP1 is MUR 70.0 million  Grant between MUR 400,000 and MUR 4,000,000 What is the duration of projects? Projects must last between 12 (min) and 24 months (max) WHERE SHOULD PROJECTS TAKE PLACE?

HOW MANY APPLICATIONS CAN BE SUBMITTED BY AN APPLICANT? Limited to choose ONLY one Lot, and any one sub- lot. Limited to choose ONLY one Lot, and any one sub- lot. A Lead Applicant may also be a co-applicant or an affiliated entity in another application A Lead Applicant may also be a co-applicant or an affiliated entity in another application Co-applicant(s) may take part in more than 1 application, but will not be awarded more than two grants under this CfP Co-applicant(s) may take part in more than 1 application, but will not be awarded more than two grants under this CfP “Applicants are encouraged to concentrate on one or a few good proposals” “Applicants are encouraged to concentrate on one or a few good proposals”

WHAT TYPES OF COSTS ARE ELIGIBLE? Those that: are necessary for carrying out the action, are provided for in the contract and comply with the principles of sound financial management are necessary for carrying out the action, are provided for in the contract and comply with the principles of sound financial management have actually been incurred during the agreed implementation period have actually been incurred during the agreed implementation period are recorded in the beneficiaries accounts and are identifiable and verifiable, backed by original supporting documentation are recorded in the beneficiaries accounts and are identifiable and verifiable, backed by original supporting documentation have been incurred whilst respecting EU procurement procedures have been incurred whilst respecting EU procurement procedures

EXAMPLES OF ELIGIBLE COSTS costs of staff assigned to the action (including travel) costs of staff assigned to the action (including travel) purchase of equipment and supplies purchase of equipment and supplies services and sub-contracting services and sub-contracting costs arising from the requirements of the contract (eg. visibility, financial services, printing, etc) costs arising from the requirements of the contract (eg. visibility, financial services, printing, etc) a contingency reserve (up to 5%) of direct cash costs – used only after DCP approval a contingency reserve (up to 5%) of direct cash costs – used only after DCP approval administrative overheads (up to 7% of overall eligible cash costs) – to be justified upfront administrative overheads (up to 7% of overall eligible cash costs) – to be justified upfront

NOTE: ONLY ELIGIBLE COSTS CAN BE COVERED BY A GRANT Eligible costs can be reimbursed on any or a combination of the following forms: Eligible costs can be reimbursed on any or a combination of the following forms: 1. actual costs incurred 1. actual costs incurred 2. simplified cost options as shown: 2. simplified cost options as shown: –Unit costs –Lump sums –Flat-rate financing (see pg 12 of 24 in the Guidelines) and examples are explained in Annex K. Note that the sum of all simplified costs should not exceed 30 % of the total eligible cost excluding indirect costs.

WHAT ARE INELIGIBLE COSTS? Debts and losses Debts and losses Interest owed Interest owed Items already financed from other sources or other retroactive expenses Items already financed from other sources or other retroactive expenses Currency exchange losses Currency exchange losses Taxes Taxes Purchases of land or buildings Purchases of land or buildings Credits /loans to third parties Credits /loans to third parties

CONTRIBUTIONS REQUIRED FROM APPLICANTS? DCP grant will be of a maximum of 90 % of the total eligible costs. DCP grant will be of a maximum of 90 % of the total eligible costs. Applicants must contribute at least 10% of the total eligible costs from own resources or those of their partners or sponsors. Applicants must contribute at least 10% of the total eligible costs from own resources or those of their partners or sponsors. Contributions in kind are allowed outside the eligible costs. Cash contribution must be deposited in a new bank account specifically set up for the action before DCP releases any pre-financing. Contributions in kind are allowed outside the eligible costs. Cash contribution must be deposited in a new bank account specifically set up for the action before DCP releases any pre-financing.

CONTRIBUTIONS (CONTINUED)… Contributions in kind means the provision of goods and services free of charge by a third party. Contributions in kind means the provision of goods and services free of charge by a third party. Costs of staff assigned to the project can be considered as In-Kind contribution when they are paid by a third party. Costs of staff assigned to the project can be considered as In-Kind contribution when they are paid by a third party. Previously owned equipment can also be considered as In-Kind contribution. Previously owned equipment can also be considered as In-Kind contribution. Beneficiary must also manage project and set up a PIC to oversee the smooth implementation of the action. Beneficiary must also manage project and set up a PIC to oversee the smooth implementation of the action.

HOW TO APPLY ? PROCEDURES TO FOLLOW? Applications must be made using the new standard application form (Use the headings provided as a guide) Applications must be made using the new standard application form (Use the headings provided as a guide) Forms can be downloaded from the DCP website at dcp.govmu.org Forms can be downloaded from the DCP website at dcp.govmu.orgdcp.govmu CDs with all the necessary files will also be available at DCP offices for those with no or poor access to internet. CDs with all the necessary files will also be available at DCP offices for those with no or poor access to internet. Hard copies may also be obtained at the DCP offices, but only for viewing. They should not be used to submit applications. Hard copies may also be obtained at the DCP offices, but only for viewing. They should not be used to submit applications.

APPLICATION FORM Part A. CONCEPT NOTE 1Instructions for the drafting of the concept note 1.1. Summary of the action 1.2. Description of the action (max 1 page) 1.3. Relevance of the action (max 3 pages)

CONCEPT NOTE 1.1S UMMARY OF THE ACTION ( MAX 1 PAGE )  Title of the action:  Location(s) of the action: -  Total duration of the action (months):  Requested EU contribution (MUR)  Objectives of the action  Overall objective(s)  Specific objective(s)  Target group(s)  Final beneficiaries  Estimated results  Main activities

STEP I-CONCEPT NOTE- RELEVANCE 1.R ELEVANCE OF THE ACTION ( MAX 3 PP ) (30/50) 1.1Relevance to the objectives/specific priorities of the call for proposals 1.2Relevance to the particular needs and constraints of the country, region(s) and/or sector 1.3Target groups and final beneficiaries, their needs and constraints and how the action will address these needs 1.4.Particular added-value elements (environment, rights, gender, disability, innovation, best practice)

CONCEPT NOTE- DESIGN 2. D ESIGN OF THE ACTION 2.1D ESCRIPTION OF THE ACTION ( MAX 1 PP ) (20/50)  Background to overall design of the action  Objectives  Key stakeholder groups, their attitudes towards the action, and any consultation undertaken with them  Type of activities foreseen and related outputs and results  Broad timeframe for the action

CONCEPT NOTE (2) To respond in the same sequence as the headings in concept note structure To respond in the same sequence as the headings in concept note structure Not to exceed 5 A4 pages of Arial 10 characters with 2 cm margins with single line spacing Not to exceed 5 A4 pages of Arial 10 characters with 2 cm margins with single line spacing Evaluation grid shows importance of relevance (30) and description of action (20) Evaluation grid shows importance of relevance (30) and description of action (20) Evaluation based solely on the information provided in concept note. Be clear and complete. Evaluation based solely on the information provided in concept note. Be clear and complete.

CONCEPT NOTE (3) Not to be under-estimated Competitive: only the best go through Competitive: only the best go through Objectives cannot change Objectives cannot change Score for relevance carries forward into full evaluation Score for relevance carries forward into full evaluation Evaluation based solely on its content, so we encourage applicants to submit well prepared projects Evaluation based solely on its content, so we encourage applicants to submit well prepared projects

Part B. FULL APPLICATION FORM 1GENERAL INFORMATION 2THE ACTION 3THE LEAD APPLICANT 4CO-APPLICANT(S) 5AFFILIATED ENTITY(IES) 6ASSOCIATES 7CHECKLIST FOR FULL APPLICATION FORM 8DECLARATION BY THE APPLICANT ANNEXES to application 1Budget for the Action (guidelines Annex B) 2Logical Framework (guidelines Annex C)

PART B-Full Application (1) 1GENERAL INFORMATION 2THE ACTION Description of the action (max 13 pages) Methodology (max 5 pages) Duration and Action Plan (max 4 pages) Sustainability of the Action (max 3 pages) Logical Framework (Annex C)

FULL APPLICATION (1) CONTINUED Budget (Annex B) -Budget for the Action -Justification (for items and cost ) -Amount requested & sources funding 2.2 Applicant's experience of similar actions 2.3 Co-Applicant(s)’s Experience (if applicable) 2.4Affiliated entity(ies) experience (if applicable)

FULL APPLICATION (2) 3THE LEAD APPLICANT 3.1.Identity 3.2.Profile 3.3.Capacity to manage and implement actions List of the management board/ committee of organisation 4CO-APPLICANT (S) of the applicant participating in the action 4.1.Description of the co-applicant(s) 4.2.Mandate (for co-applicant(s))

FULL APPLICATION (3) 5AFFILIATED ENTITY (IES) PARTICIPATING IN THE ACTION 5.1 Description of the Affiliated Entity (ies) 5.2 Affiliated Entity(ies)’s statement 6 ASSOCIATES OF THE APPLICANT PARTICIPATING IN THE ACTION 7 CHECKLIST FOR THE FULL APPLICATION FORM 8 DECLARATION BY THE APPLICANT 9 Assessment Grid for the Full Application Form (To be used by the DCP only)

FULL APPLICATION (4) ANNEX B: Budget for the Action (3 worksheets) 1 : Budget items, # units, unit rate, cost 2 : Justification of items and cost estimate 3 : *Expected sources of funds and Summary of costs *Note: For funding scenarios, please visit our website on dcp.govmu.org ANNEX C: Logical Framework (See also a model in the guidelines booklet)

Intervention Logic OVI’s achievement Means of verification Assumpt’ns Overall Objective Broad objectiveKey indicators of OO Sources of info Specific Objective Specific objective contributing to OO Key indicators that SO achieved Sources and methods used to get info External conditions needed and Risks Expected Results List the Results to achieve the Specific Objective Key indicators that results achieved Sources and methods used to get info For each result, one Activities table as below. Result : ActivitiesList and sequence of activities Means: supplies, personnel, equipment, etc. Progress: how measured? Costs: by category and full details in budget Pre- conditions, Assumptions

THE PROCEDURES (CONTINUED)… Applications must be completed in English using a computer Applications must be completed in English using a computer Hand-written / fax / applications not acceptable Hand-written / fax / applications not acceptable Original + 4 copies and an electronic copy should be sent by the DCP in a sealed envelope to DCP 9 th floor EAB or Citronelle. Original + 4 copies and an electronic copy should be sent by the DCP in a sealed envelope to DCP 9 th floor EAB or Citronelle.  Either by hand before hrs on 2 nd September Applications will be rejected if received late.  Or by courier, registered mail as long as it is posted on 2 nd September 2016 or earlier.

HOW TO SUBMIT APPLICATIONS?  The sealed envelope should be addressed to : Programme Coordinator DCP 9 th Floor E. Anquetil Building Port Louis.  Should be marked with: and the following: and the following: Direct Support to Non-State Actors and Local Authorities in actions promoting achievement of the Millennium Development Goals (MDGs) in the Republic of Mauritius “ Not to be opened before the opening session ”

HOW WILL THE DCP EVALUATE APPLICATIONS? After deadline date: 1. DCP team will : open and register all applications open and register all applications carry out an administrative check for those received on time carry out an administrative check for those received on time 2. Independent Assessors will assess the compliant Concept Notes (Part A), using a standard evaluation grid [See next slide] 3. Evaluation Committee will consider and finalise list that pass the Concept Note stage.

THE EVALUATION GRID FOR CONCEPT NOTE Criteria Max Score 1.RELEVANCE OF THE ACTION 30/50 1.1Relevance to objectives/priorities of Call Relevance to needs /constraints of country Relevance wrt target groups and their needs 5 1.4Specific added-value elements? 5 2.DESIGN OF THE ACTION 20/50 2.1Coherence of overall design of the action Feasibility, and consistency with objectives and results 10

THE EVALUATION PROCESS (CONT..) 4. Applications with minimum score of 30 are ranked and selected for further evaluation. Others are rejected. 5. For those accepted, the Full Application (Part B) will now be assessed using a more detailed grid. [See next slide]

THE EVALUATION GRID (FULL APPLICATIONS) Criteria Max Score Financial & operational capacity (eg. technical expertise, management experience and capacity, etc) 20/100 Relevance (to the objectives of the CfP & needs of beneficiaries, etc) – transferred from CN evaluation 30/100 Effectiveness and feasibility ( appropriateness, ovi’s, consistency with objectives and results,, partnership, etc) 20/100 Sustainability (eg. likely impact on target groups, multiplier effects, financial/institutional sustainability, local ownership, etc) 15/100 Budget & cost-effectiveness (ratio between estimated costs and expected results, etc) 15/100

STEP 2: FULL APPLICATIONS (CONT.) DCP Evaluation Committee considers the work and scores of assessors and decides on the final scores. DCP Evaluation Committee considers the work and scores of assessors and decides on the final scores. Proposals rejected if score less than 12 for “Financial & Operational Capacity” Proposals rejected if score less than 12 for “Financial & Operational Capacity” Drafting of a provisional list for awards and a reserve list Drafting of a provisional list for awards and a reserve list Verification of Eligibility of provisionally selected applicants Verification of Eligibility of provisionally selected applicants Final list of proposals ranked by score and selected within the limits of the budget. Final list of proposals ranked by score and selected within the limits of the budget.

STEP 2: FULL APPLICATIONS (CONT.) Budget is corrected to remove errors or ineligible costs or corrections identified by the Evaluation Committee Budget is corrected to remove errors or ineligible costs or corrections identified by the Evaluation Committee Final list passed on to the Contracting Authority and then the EU Delegation for approval. Final list passed on to the Contracting Authority and then the EU Delegation for approval. Successful applicants are notified and invited to sign their grant contracts with the PCU within 30 days of the offer, and to start implementation within 2 months. Successful applicants are notified and invited to sign their grant contracts with the PCU within 30 days of the offer, and to start implementation within 2 months.

WHAT IS A GRANT CONTRACT? A Grant contract is a legally binding agreement setting out the obligations and required contributions of all parties, ie. the DCP, the Lead Applicant and any co- applicant or affiliated entity or associates A Grant contract is a legally binding agreement setting out the obligations and required contributions of all parties, ie. the DCP, the Lead Applicant and any co- applicant or affiliated entity or associates The contract commits the applicant to carry out the project as described in the approved application in accordance with the approved budget The contract commits the applicant to carry out the project as described in the approved application in accordance with the approved budget The contract is subject to standard EC conditions, relating to issues such as financial management, reporting and procurement rules The contract is subject to standard EC conditions, relating to issues such as financial management, reporting and procurement rules

HOW WILL THE PROJECT BE FINANCED? Each grant beneficiary must open an account to be used solely for the financing of the approved project. Each grant beneficiary must open an account to be used solely for the financing of the approved project. Once the grant beneficiary deposits his/her contribution, DCP will effect an advance payment (covering a pre-agreed time frame and amount as set out in the contract). Once the grant beneficiary deposits his/her contribution, DCP will effect an advance payment (covering a pre-agreed time frame and amount as set out in the contract). DCP will deposit the funds in the dedicated project bank account. DCP will deposit the funds in the dedicated project bank account.

PROVISIONAL TIMETABLE Clarifications: 08 th August 2016 Clarifications: 08 th August 2016 Submission of Applications02 nd September Submission of Applications02 nd September2016 Information on opening 31 st October Information on opening 31 st October & admin checks and concept note2016* evaluation (step 1) Information on evaluation of 28 th November Information on evaluation of 28 th November Full Application (step 2) 2016* Notification of award 28 th November Notification of award 28 th November (eligibility check) (step 3) 2016* Contract signature 16 th January 2017 * Contract signature 16 th January 2017 *

TIMETABLE CONTINUED Step 1 : concept notes assessed Step 1 : concept notes assessed Step 2 : full applications assessed for those that pass CN stage Step 2 : full applications assessed for those that pass CN stage DCP will request the following support documents from applicants: DCP will request the following support documents from applicants: –Certificate of registration of applicant and partners –Statutes or Articles of association of applicant and partners –Copy of latest accounts –Name and address of 3 referees –Documents helping to explain the philosophy and raison d’etre of applicant

TIMETABLE CONTINUED At end of Step 2, a provisional list and a reserve list are prepared by the Committee. At end of Step 2, a provisional list and a reserve list are prepared by the Committee. Eligibility is then checked on basis of documents submitted by applicants Eligibility is then checked on basis of documents submitted by applicants Provisional list and a Reserve list finalised and approved by the NAO and EU Delegation Provisional list and a Reserve list finalised and approved by the NAO and EU Delegation Budget cleaned of errors and ineligible costs Budget cleaned of errors and ineligible costs Successful applicants will be invited to sign a Grant Contract (within 30 days of offer) Successful applicants will be invited to sign a Grant Contract (within 30 days of offer) Thereafter, implementation should commence as soon as possible (deadline of 2 months) Thereafter, implementation should commence as soon as possible (deadline of 2 months)

TIMETABLE CONTINUED The DCP will do a Start-up Check on site The DCP will do a Start-up Check on site Successful grant beneficiary must set up non- interest-bearing project-specific bank account and present original Financial Identification Form (FIF) / confirm their cash contribution & clearances from authorities / establish a PIC / request pre-financing. Successful grant beneficiary must set up non- interest-bearing project-specific bank account and present original Financial Identification Form (FIF) / confirm their cash contribution & clearances from authorities / establish a PIC / request pre-financing. DCP will have 45 days to effect first payment amounting to 80% of grant for year 1 budget. Remainder (estimated at 20%) of grant will be worked out and remitted at closure of project. DCP will have 45 days to effect first payment amounting to 80% of grant for year 1 budget. Remainder (estimated at 20%) of grant will be worked out and remitted at closure of project. Reporting progress and financial status by Beneficiary every 6 months (standard formats) Reporting progress and financial status by Beneficiary every 6 months (standard formats) Regular monitoring by DCP staff. Regular monitoring by DCP staff.

HOW MANY APPLICATIONS ? NOTE In assessing multiple applications, the Evaluation Committee will take into consideration the organisation’s capacity to manage more than one grant simultaneously, and the need to spread DCP resources equitably. In assessing multiple applications, the Evaluation Committee will take into consideration the organisation’s capacity to manage more than one grant simultaneously, and the need to spread DCP resources equitably. Applicants are encouraged to concentrate on one or a few good proposals Applicants are encouraged to concentrate on one or a few good proposals

STAGE 2: FULL APPLICATIONS After deadline date (02 nd September 2016): 1. DCP team will : open and register all full applications open and register all full applications carry out an administrative check for those received on time carry out an administrative check for those received on time 2. Assessors will assess the compliant applications, using a standard evaluation grid [See next slide]

FINANCING (CONTINUED)… Subsequent requests for pre-financing must be sent with interim financial and narrative progress reports and supporting documentation Subsequent requests for pre-financing must be sent with interim financial and narrative progress reports and supporting documentation Once the project is completed, applicant will request the final balance for the outstanding amount of grant, * along with the final financial and narrative progress reports Once the project is completed, applicant will request the final balance for the outstanding amount of grant, * along with the final financial and narrative progress reports Through out the implementation phase, DCP staff will undertake periodic monitoring visits Through out the implementation phase, DCP staff will undertake periodic monitoring visits *Note : approved budget is only a cost estimate. Actual amount of funds provided will be based on actual expenditure on eligible costs

WHERE CAN ADDITIONAL INFO BE OBTAINED? Dedicated Guidelines and the application form available from : Dedicated Guidelines and the application form available from : DCP Office DCP Office (9 th Floor, E.Anquetil Building in Port Louis) DCP Antenna Office DCP Antenna Office (Citronelle, Rodrigues)

WHERE CAN ASSISTANCE BE OBTAINED? Guidelines and application forms can be downloaded from DCP’s website: Guidelines and application forms can be downloaded from DCP’s website: Important : DCP staff cannot write projects for applicants nor can they give an opinion on the merits of an application. Additional info on the Logical Framework as a planning tool for project formulation can also be consulted on DCP’s webpage. Additional info on the Logical Framework as a planning tool for project formulation can also be consulted on DCP’s webpage.

THANK YOU The Decentralised Cooperation Programme is funded by the European Union