University of Antwerp & the Libraries Introduction Visit 24 October 2012

1 Introduction Organisation Resources Infrastructure Services

2 Organisation

3 Universiteit Antwerpen Until universities: UFSIA, RUCA, UIA Merger: ONE Universiteit Antwerpen 4 Sites -City Campus : Humanities & Social Sciences -Middelheim/Groenenborger : Sciences -Drie Eiken : Bio(medical) Sciences

4 Librairies from 2008 onwards City campus : Humanities & Social Sciences Middelheim : Mathematics and Informatics Groenenborger : Sciences Drie Eiken : Bio(medical) Sciences

5 Librairies from 2013 onwards Flemish polytechnics (only academic masters) integrate in the University. In Antwerp: -Engineering -Architecture, Industrial Design, Restauration /Conservation -Translators -Fysiotherapy

6 Result: short term 5 extra library locations -Engineering (2) -Fysiotherapy -Translators -Architecture etc

7 Result : long term Merger of libraries at Middelheim/Groenenborger -Merger with libraries of engineering 1 new library for the sciences at Groenenborger Hopefully: -Fysiotherapy will merge with biomedical library -Translators and architecture etc will merge with city library

8 Impact of the merger Huge impact on university, and also on libraries Lots of work: -Buildings -Staff -Selection, acquisiton en cataloguing -Budget

9 Library management Management -Chief librarian -2 campus librarians -1 coordinator for library automation (Anet) -1 technical advisor (Anet) Library policy & Decision making Heads of departments -Advise -Management daily activities

10 Role of the academic staff Library Advisory Board -Vice rector and representatives of all faculties -Advise about the library policy (strategic plan) Faculty library committees -Advise about issues concerning the faculty in relation to the library

11 Role of the academic staff Library advisor -Professor in a faculty -Decides – together with his collegues - what the library should buy -Member of Library Advisory Board

12 Budget Staff -+/- 57 VTE -Allocated budget managed by HR department Acquisitons -General: central library budget 345 K€ -Specialized: faculties: approx. 2,5 M€ Buildings, infrastructure, ICT -Allocated by departments Infrastructure & ICT

13 Library buildings Guided tours at City Campus & Drie Eiken -Entrance -Reception -Signalization -Information website leaflets

14 Resources

15 Size - seats City campus+/- 900 seats private rooms for study rooms for group work Middelheim Groenenborger Drie Eiken Tranquilityusually ok

16 Staff Approximately 53,73 VTE, > 60 persons Variety of -education -background -experience Age: 40 staff members are 50 years or older Friendliness : usually fine -Source: user survey 2011

17 Paper collection +/- 1.4 million volumes +/ journals Profile of library collection: planned -Collection evaluation -Definition of collection profiles -Collection plan Merger of university: result : reorganization and evaluation of collections at 4 campuses

18 Paper collection: +/- City Campus: volumes in open stacks in closed stacks Middelheim: volumes Groenenborger: volumes Drie Eiken: volumes

19 Paper collection Universal Decimal Classification -Local version Efficiency of loan -Brocade -Up-to-date integrated library system -Developed by company Anet (presentation Jan Corthouts)

20 Digital collection Catalogues E-journals Databases Website Re: this afternoon: E-info : Barbara Lejeune

21 Collections for education/research Both e.g. -Law Dedicated library to practice -Library and information studies -Medicine Research -In open and closed stacks

22 ICT Infrastructure

23 ICT infrastructure (October 2012) City campus -244 PCs (in classes and free access) -40 thin clients Middelheim/Groenenborger -52 PCs free access Drie Eiken -44 PCs free access -140 in 4 PC classes

24 ICT infrastructure Internet: state-of-the-art Wireless network in all campuses Copying/printing/scanning facilities available -New copiers in September Copy cards Digitization of old books and prints Integrated library system Brocade -In-house development from Anet

25 Services

26 Access Registration: -students and staff from UA -students and staff from the association of the university and the schools for professional bachelors (polytechnics) -Antwerp Management School -all people 18 years and older (10 euro per year) -library card We have usage statistics

27 Opening hours Differences per campus -See website -See leaflets -Opening hours are enlarged

28 Services Training information literacy -Often in cooperation with faculty staff Information desks -Each campus has a general information desk -City campus 6 desks for faculties Humanities and Social Sciences 1 desk for the historical collections No subject specialists

29 Services Library website -New website is planned for We will develop our website further -First point of entrée SFX available VPN for use at home 24*7

30 Inter Library Loan Impala Belgian system for Inter library loan We lend books to other organisations -2011: pilot with delivery of articles to our own faculty members: was succesfull Efficient system to locate the resource Delivery of articles

31 Support for publications researchers Academic Bibliography (since 1991) Institutional Repository Dspace software Contents: -Books and articles by researchers -Doctoral theses -Master theses (Temporary) embargo is possible

32 Questions?