Time Wasting Stop Doing it and You Will Have More Of It! Bill Krysinski Charter Oak State College Assistant Director of Academic Technology

Getting Started Understanding Time Understanding How We Waste Time Setting Goals Developing your System to Manage Time

If this works What will you be doing or experiencing differently? Note: It will be awkward and feel unnecessary 3

Let’s Review What are your biggest time wasters? What are you currently doing to manage your time? What could you be doing better? If you came away from this workshop with only one thing, what would that be?

ID Your Time Wasters List ways you waste time (write time wasted in mins) At work At home At school Divide by 2 Panella, Vince. The 26-hour Day: How to Gain at Least Two Hours a Day with Time Control. Franklin Lakes, NJ: Career, Print.

Now Answer Yourself this… What can you do with this extra time? Could you be more productive? What does this cost you in terms of achieving your goals? Look at Emotional, financial, physical, social, spiritual What will you gain?

The Number One Question? Is this the best use of my time?

Time Wasters (from The 26 Hour Day) Telephone/ Web Surfing Interruptions Socializing Procrastination Personal Disorganization Inability to Say No Indecision Television and Video Games Panella, Vince. The 26-hour Day: How to Gain at Least Two Hours a Day with Time Control. Franklin Lakes, NJ: Career, Print.

Laws of Time – (from The 26 Hour Day) Parkinson's Law Work Expands to fill the time you allow it Ways to Defeat Parkinson's Law Incentives Law of Diminishing Returns Longer you Work the Less Productive you will be Ways to Defeat the Law of Diminishing Returns Sleep, Exercise, Diet… Law of Sleep Deprivation Must balance your sleep Panella, Vince. The 26-hour Day: How to Gain at Least Two Hours a Day with Time Control. Franklin Lakes, NJ: Career, Print.

Rationalization “The only thing keeping you from what you want is the story you tell yourself on why you cannot have it…” Tony Robbins

Obstacles Procrastination Interruptions Motivation Overcoming Overwhelmed Not Understanding You

GOALS – the SMART Way

Prioritizing Your Time The 80/20 Rule

The Urgent/Important Matrix (II) Covey, S. R. (2004). The 7 habits of highly effective people: restoring the character ethic ([Rev. ed.). New York: Free Press.

Chunk, Block, and Tackle

Procrastination Why we do it and How to Overcome

Eat That Frog – End Procrastination Now "If the first thing you do each morning is to eat a live frog…” Tracy, Brian. Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time. San Francisco, CA: Berrett-Koehler, Print.

Why We Procrastinate No clear deadline Inadequate resources available Don’t know where to begin Task feels overwhelming No passion for doing the work Fear of failure or success

Nine Ways to Overcome Procrastination 1.DELETE IT. 2.DELEGATE. 3.DO IT NOW. 4.ASK FOR ADVICE. 5.CHOP IT UP. 6.OBEY THE 15 MINUTE RULE. 7.HAVE CLEAR DEADLINES. 8.GIVE YOURSELF A REWARD. 9.REMOVE DISTRACTIONS.

What is Getting Things Done®? Workflow for Life If you are living, you have already known it Stress-Free Methodology A Trust-System That Assists Your Mind Allen, D. (2001). Getting things done: the art of stress- free productivity. New York: Viking.

Why Getting Things Done® Your brain is BAD for holding commitments There are A LOT of stuffs needed to be done Therefore, there are a lot of STRESS To achieve “Mind Like Water” state Easy to fall-off but also easy to get back on Allen, D. (2001). Getting things done: the art of stress-free productivity. New York: Viking.

Workflow Diagram Allen, D. (2001). Getting things done: the art of stress-free productivity. New York: Viking.

14 Day GTD Challenge Collect Process Organize Review Do Answer yourself What is your challenge for each of the 5 steps On Scale from 1-10, what is your satisfaction level with each of the 5 steps

My Workspace 24

Next Steps Learn more about Getting Things Done (GTD) Write SMART Goals Prioritize 80/20 Rule, Important/Urgent Matrix Eat that Frog Remember that Procrastination will always be there Take Small Steps Don’t be Afraid to Try and Fail Use whatever works for you!!!!

“If you want something, you will find a way. If you don’t, you will find an excuse.” Jim Rohn

Contact Info: References Allen, D. (2001). Getting things done: the art of stress-free productivity. New York: Viking. Covey, S. R. (2004). The 7 habits of highly effective people: restoring the character ethic ([Rev. ed.). New York: Free Press. Panella, V. (2002). The 26-hour day: how to gain at least two hours a day with time control. Franklin Lakes, NJ: Career Press. Tracy, B. (2007). Eat that frog!: 21 great ways to stop procrastinating and get more done in less time (2nd ed.). San Francisco, CA: Berrett-Koehler Publishers.