13 July 2005 Archives Hub day conference The Paradigm Project: The University of Oxford & The University of Manchester

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Presentation transcript:

13 July 2005 Archives Hub day conference The Paradigm Project: The University of Oxford & The University of Manchester Janette Martin Digital Archivist

13 July 2005 Archives Hub day conference Project Overview Introduction to Paradigm and objectives – developing policies and procedures – testing tools and software – work book: – new resource for 21st C political history Neglect of digital personal papers Traditional archival processes v OAIS model

13 July 2005 Archives Hub day conference Scope of project (1) Early intervention Accessions (paper & digital) Appraisal Arrangement and cataloguing Intellectual Property Rights (IPR), Freedom of Information (FOI) and Data Protection Act (DPA) Access

13 July 2005 Archives Hub day conference Scope of project (2) Digital preservation issues Metadata: technical, preservation, administrative File formats and Open Source Software Digital repositories: DSpace and Fedora software Pilot election web archiving project

13 July 2005 Archives Hub day conference Why politicians Why politicians? Reproduced by kind permission of Steve Bell

13 July 2005 Archives Hub day conference Accessions – paper & digital Documentation -deposit agreements -transfer lists (digital snapshots) Ingest of digital material – processes -authenticity -automated creation of metadata -unique identifier -checksum -virus – quarantine

13 July 2005 Archives Hub day conference Acquisition and Appraisal Intervention at the creation stage Cost of storage Cost of metadata Duplicate files Snapshot issues: digital abundance Appraising large quantities of e-records

13 July 2005 Archives Hub day conference Arrangement & cataloguing Descriptive metadata - ISAD(G)2 - EAD Indexing standards - LCSH - NCA Rules - ISAAR (CPF) Intellectual access - appropriate level of description

13 July 2005 Archives Hub day conference Managing access (1) Who should get access and how - online/offline Procedural implementation (user registration) Mechanisms for restricted material - how to block names etc Impact of DPA/FOI Impact of SENDA legislation

13 July 2005 Archives Hub day conference Managing access (2) Digital rights management (DRM) -Copyright, Designs and Patents Act 1988 DRM policy -negotiating rights with depositors DRM implementation - templates licences Tim Padfield copyright guidance

13 July 2005 Archives Hub day conference Digital preservation Bit-stream preservation Migration - PRONOM file format registry Emulation - Camileon project Digital Archaeology Dual approach – certain digital objects might suit particular strategies

13 July 2005 Archives Hub day conference Metadata METS- associates digital objects and their metadata Descriptive metadata (EAD and MODS) Administrative metadata (technical, preservation & rights) Digital provenance metadata (generated during migration from one file format/medium to another) Tools to automate metadata extraction eg. JHOVE

13 July 2005 Archives Hub day conference File formats Paradigm will work with as many file formats as possible Collecting institutions can’t generally dictate preferred file formats Proprietary closed source v open source software (OSS) PDF/A : Portable Document Format/Archival PRONOM file format registry

13 July 2005 Archives Hub day conference Digital repositories What are Digital repositories? DSpace Fedora OAIS Model (open archival information systems) a comprehensive model describing all the functions of a digital repository

13 July 2005 Archives Hub day conference OAIS OAIS Reference Model

13 July 2005 Archives Hub day conference Website Archiving Pilot General election web archiving pilot Harvesting directly from the Web Pilot using - Adobe Acrobat - HTTrack

13 July 2005 Archives Hub day conference Adobe capture

13 July 2005 Archives Hub day conference Conclusions Digital preservation issues are complex, collaboration between like-minded institutions is the way forward Archivists now have the opportunity to shape records at the time of creation Does digital preservation herald major changes for the ways in which archivists catalogue and arrange collections? IT support crucial for digital archivists