Information Theory Society Conference Committee Update Emanuele Viterbo Barcelona July 10 th, 2016

Committee Members in 2016 Emanuele Viterbo (Chair) Alon Orlitsky (Ex Officio) Daniela Tuninetti (Ex Officio) Rüdiger Urbanke (Ex Officio) Jeffrey G Andrews Albert Guillen i Fabregas Stephen Vaughan Hanly Urbashi Mitra Elza Erkip Brian Kurkoski

Meetings updates See the Conference Committee report for details

IT Symposia ISIT 2015Hong KongClosed 2016BarcelonaRunning 2017AachenReview budget 2018VailOn track 2019ParisReview budget (need to sign contract soon)

ISIT 2017, Aachen - Budget Waiting for final version of the budget Under examination by the CC [BoG Vote] Vote by in the next couple of weeks

ISIT 2019, Paris - Budget Under examination by the CC Urgency to get approval since the venue needs a 10% deposit [BoG Vote] Vote by in the next couple of weeks

ISIT 2018 Budget 850 participants about 8% surplus Pessimistic 75% about 4% surplus Optimistic 125% about 13% surplus Registration $790 IEEE+IT advance $60K IEEE loan costs and down payment for the venue. [BoG Vote] The conference committee recommends BoG approval of the budget and the loan request

IT Workshops ITW 2015Jerusalem, Israel Closed 2015Jeju, KoreaClosed 2016Cambridge, UKOn schedule 2017Kaohsiung, Taiwan TCS MOU approved Future ITWs -- Interest from potential organizers: Proposals for ITWs are usually approved 18 to 24 months before the workshop.

TCS 9th International Symposium on Turbo Codes 2016 This symposium has been regularly technically cosponsored by IT Society in the past editions [BoG Vote] The conference committee recommends BoG approval of the technical co-sponsorship

CISS 2017 This symposium has been regularly technically cosponsored by IT Society since 2010 [BoG Vote] The conference committee recommends BoG approval of the technical co-sponsorship

ISIT 2020 bids Los Angeles (presentation) Melbourne (presentation) Helsinki (retracted based on CC comments but plan to resubmit for 2021 or 2022)

Green conferences The term refers to conferences where the waste is kept to a minimum by avoiding to distribute: CD/USB sticks with proceedings Full conference bags Paper programs and printouts The use of apps to navigate the program, to access the papers, and to plan which talks to attend is gaining momentum and can help us to transition to green conferences. This solution has the potential of reducing the registration fees by 20-30$. [For discussion] The conference committee proposes to strongly encourage organizers to all future ISIT’s and ITW’s to: Distribute the proceedings via internet enabling bulk download one week before and 4 weeks after the conference Have a conference app that also enables browsing of individual papers during the conference Use a paper bag