Hosted Enterprise eTIME Pre-Implementation Workshop

2 Workshop Goals 1.Introduce some of the concepts and terminology of Enterprise eTIME and review some available system tools for Administrators, Managers and Employees 2.Outline our Implementation Methodology to understand our project path for successful Implementation of Enterprise eTIME

3 Agenda What is Enterprise eTIME (EeT)? Payroll Data Flow System Architecture Enterprise eTIME Employees and Managers Time Recording Process and Viewing Methods Employee, Manager, IT, and System User Tasks Additional Configuration Parameters Implementation and Training Next Steps

4 What is Enterprise eTIME? Enterprise eTIME is a Web-based employee time tracking workforce management solution that provides a comprehensive and flexible set of tools: To schedule, track, and measure the workforce allowing you to optimize your return on labor investment That integrate time and attendance, workforce scheduling, absence management, and task management ensuring access to real-time labor data, enabling intelligent workforce management decisions, and eliminating duplicate data entry

5 Payroll Enterprise eTIME Pay code amounts Hours worked Temporary labor accounts Employee name File number Home labor account Pay Rule Access Profiles Time entry method Enterprise eTIME & Payroll Data Flow

6 System Architecture Employee PCs “Thin Client” Database Server Timeclock Web Server Allows user PC access to the application through a Web browser Using badge or PIN entry, employees punch in and out Using a Web browser, employees enter a URL to access Enterprise eTIME Application Server Houses the Enterprise eTIME software Houses the Enterprise eTIME database Employee PCs “Thin Client” Using a Web browser, employees enter a URL to access Enterprise eTIME Open Internet to ADP Hosting Center Point to Point VPN connection to ADP Hosting Center

7 Employee Any user that records time in the Enterprise eTIME database Professional Users who access their timecard online with either: Time Stamp View – clock in and out Hourly View – enter start and stop times Project View – enter total hours worked Manager Users who view, edit or approve another user’s timecard online Each type of user is assigned one or more licenses within the Enterprise eTIME software Types of Users

8 Professional Viewing Options

9 Employee Viewing Methods User Name Password Employee logs on

10 Project View (Java) Enter Hours Worked

11 Project View (Java) Enter Hours Worked Enter total hours for time worked Employees who track hours by department, job, or project Exempt employees who enter hours or exceptions Approve timecard each pay period View/print schedule, accruals, and reports

12 Hourly View (JAVA) Enter Start (in)/Stop (out) Times

13 Hourly View (JAVA) Enter Start (in)/Stop (out) Times Enter total hours for time worked Employees who track hours by department, job, or project Exempt employees who enter work exceptions Approve timecard each pay period View/print schedule, accruals, and reports

14 Time Stamp (Java) Log off after stamp Click Time Stamp

15 Time Stamp (Java) Click Time Stamp Clock in/out on a daily basis Enter labor account transfers Can be given an hourly view of their timecard Log off after stamp

16 Time Stamp Confirmation (Java) Results Display

17 Quick Time Stamp View (HTML) Step 1 - Enter User Name and Password Step 2 - Click Time Stamp

18 Quick Time Stamp View (HTML) Step 1 - Enter User Name and Password Step 2 - Click Time Stamp Clock in/out on a daily basis Enter labor account transfers

19 Enterprise eTIME Manager Fact Sheet Managers: are defined as, anyone at the company who needs to view, edit, and/or approve another person’s timecard view the timecards based on the assigned employees’ format are provided with easy access to employees’ schedules can view summarized employee information using various shortcuts, queries and reports, such as QuickNavs and HyperFind Queries

20 QuickNavs Flexibility QuickNavs are links or shortcuts designed to give users easy access to important information, helping automate the tasks managers use to oversee labor. For example: Monitoring overtime Reviewing attendance Checking staff coverage at the start of a shift

21 Reconcile Timecard

22 Check Overtime

23 Schedule Editor – Group View

24 QuickNav View QuickNavs may be configured to accommodate any user. Enterprise eTIME System User Department Manager

25 Manager Approval Process (Java)

26 Pay Period Close

27 HyperFind Queries HyperFind Queries are custom qualifiers or searches for people in Enterprise eTIME based on selected criteria such as: Worked pay codes Labor levels Exceptions

28 Examples of HyperFind Queries

29 Employee, Manager, System User, and IT Tasks Professional Employee Tasks Manager Tasks System User Tasks IT Tasks Enter own worked and leave time Run reports Approve timecards each pay period Maintain and review schedules Sign-off timecards each pay period Create HyperFind queries Edit and review timecards employees/managers information Schedule events to run Maintain people data Run imports Keep track of database backups

30 Access Profiles Logon Profiles Controls logon passwords and session restrictions (e.g. change password on initial login; automatic logoff after 1 hour idle) Function Access Profiles Determines the areas of the system to which a user will have access rights, as well as what the user may do within these areas (e.g. ability to enter non worked hours; view wages) Data Access Profiles Determines which pay codes, work rules and reports the user has access to (e.g. Bonus & Overtime pay codes; Wage Reporting)

31 Labor Tracking Information Labor accounts are “cost centers” to which employees’ worked hours accrue. Enterprise eTIME allows up to seven labor levels that combine to produce a labor account. Example of 4 labor levels: Labor Level 1Labor Level 2Labor Level 3Labor Level 4 Division 101 North 201 South 301 West 401 East Department 1000 Accounting 2000 HR 3000 Production 4000 Assembly 5000 Sales Job 000 Default 200 Welding 300 Painting 400 Quality 500 Foreman 600 Training Client Default Lucy’s Hilton Bailey * * ** * An example of a home labor account would be: 201/300000/000/00000

32 Workflow Notification Enterprise eTIME can send workflow notifications from the system when particular events occur. Customized notifications may be issued to employees, managers, and administrators via . Employee: Timecard approval due/overdue Timecard edited by manager after employee approval Manager: Timecard approval due/overdue Group edit completed/failed

33 Implementation Process and Scope Performed by ADP’s Major Accounts Time and Labor Management Group, this average 16 to 20 week implementation focuses on timely completion and quality delivery and includes : Pay policy analysis and configuration of Enterprise eTIME application Time entry method to include the Web collection and/or timeclock data collection methods System Administrator training class and supporting documentation Configuration and testing of payroll interface Assistance with parallel testing and first live payroll

34 Your Internal Implementation Team Executive Sponsor Selects Client Project Manager Allocates necessary resources to project Client Project Manager Forms Project Team Primary client contact for implementation Communicates project plan to team MIS Representative Reviews current network Prepares servers and database Works with ADP on installation of system team Payroll & Human Resources Assists in client analysis Tests system through comparison to existing system Assists in communicating the decision to use EeT to employees Training Coordinator / Trainer Assists in developing the employee/manager training rollout plan and training materials Coordinate training activities and ensure all end users are trained Facilities Assist in determining clock locations and prepare the clock sites (cables, power, etc.)

35 Your ADP Implementation Team ADP Project Manager Develops project plan and associated timelines Coordinates ADP resources Ensures project stays on task Implementation Consultant Assesses client needs through Analyses review Configures database and interface needs Makes necessary programming changes Supports client during testing and first live payroll Technical Consultant Sizes the client server(s) based on planned system usage Provides hardware requirements Installs software to client server(s) Provides technical troubleshooting throughout the implementation Implementation Manager Assigns workload, and oversees all account progress internally Client escalation Implementation Support Services Provides helpdesk support for clients during implementation, used in the absence of the implementation team District Manager Support for items during the sales process Pricing of additional products throughout and beyond implementation

36 Six Phases of Implementation Project Start up (1 - 2 weeks) Participate in Pre-implementation Workshop Participate in Planning Meeting Analysis (3 - 4 weeks) Complete client analysis documents Establish technical infrastructure Configuration (4 weeks) Install and configure system Attend Using Enterprise eTIME training class Conversion (2 - 3 weeks) Participate in System Overview Plan training for employees and managers Validation (2 - 3 weeks) Enter sample timecards into Enterprise eTIME to start testing Review results from User Acceptance Testing and Complete Final Software Configuration Production (4 weeks) Train employees and managers Parallel test system Process Live Payroll using Enterprise eTIME data Transition to Support

37 Training Overview Enterprise eTIME System User Training General training on using Enterprise eTIME System Overview Meetings (with your Implementation Consultant) Guide you on system setup (QuickNavs, HyperFinds, etc.) Review EeT setup based on your organization’s rules and needs Assist in preparing you to test and use the EeT software

38 Training Overview (cont’d) Employee & Manager Training Web Based Training (WBT) Optional Manager Virtual training classes - up to 10 attendees per class (extra fee applies) Quick Reference Cards and Getting Started Guides For employees, managers, and system administrator Provides at-a-glance view of daily and pay period tasks

39 ADP Client Website

40 ADP Client Website (cont’d)

41 The ADP EeT Quality Survey Our goal at ADP is to deliver World Class Service and to make sure you are Very Satisfied in areas such as: Professionalism Follow up skills Product Knowledge The ability to guide you through our processes Training Services Sales Experiences Implementation Materials provided

42 Next Steps It is now time to move forward with the Enterprise eTIME implementation. The next step is to work with your assigned Enterprise eTIME Project Manager to: Complete the Enterprise eTIME Project Plan Start the discussions for completing your Client Analysis