September 12, 2016 – Meeting Notes in Red 1

Attendance 2  Amy WhitemanVincela Yedlapalli  Erik LinforthKelly DeSheilds  Kameshwari UpadhyayulaRamakrishna Ganto  Lisa TilleySherry Rangar  Stephanie BaezMya Lwin  Tina PivarnikAhmed Keshani  Gail IglesiasNann Lwin  Suzie PhippsMira Salhotra  Julie ChangKaileen Galhouse  Debbie WellsJoanne Fulmer  Julie BradyTuba Masghati  Kim FryNadia Baker  Michelle DennyKay Shear  Iveth Rivera LazoLeah Kmetz  Mandy MartinMelissa Carbonara  Steve BurrowsAmanda Irons  Susie GarciaVaRonica Sloan

Agenda  PTA Board Introductions  Principal’s Report  New Assistant Principal, VaRonica Sloan filling in for Mr. D’Amato  New school: seamless transition at Lees Corner ES  BTSN – this Wednesday – K, 2, 5  BTSN – next Wednesday – 1, 3, 4, 6  Thank you for your work and vision for the outdoor classroom  Thank you for your support of Dream Box (further explanation later)  Presidents Report  Goals for the Year  VP Fundraising  Membership and Pledge Program  Key Activities for upcoming year  Hallowingo Update  VP Student Life  After School Programs – update  Treasurer’s Report  Audit Results and Vote to Approve  Budget Variance Report 3 Meeting called to order - 7:04 pm -Live streaming on Facebook-

Principal’s Report 4

PTA Goals  Increase awareness of PTA through communications Looked at low 35% membership rate. Goal was to educate, be visible, communicate Started the LCES PTA Facebook page Membership last year climbed to 65%! Focused KIT messaging Look for the “yellow paper” in your KIT for PTA information regarding: membership, after-school activities, Hallowingo, etc. Facebook Activity Lees Corner PTA: Closed group. Teachers: post photos of assemblies, field trips, etc.  Kick-Off Pledge Program Cover operational budget needs without reducing program funding Offer incentives: free family fun night benefits + afterschool program discounts Early membership drives  Contribute to LCE School Enrichment Projects 100% DreamBox Funding Goal is for every student to have an annual subscription Ms. Carbonara explains: Math-based program with games and tests. Select students used a trial program last year. Outdoor Classroom build and maintain  Identify President-Elect 5

Off to a great start!  Teacher Appreciation  Lunch for teachers on 1 st mandatory day back to school  $25 Target gift card as a “thank you” to teachers and instructional assistants  Assembly  African Acrobats!  BTS night and Membership  THIS Wednesday: K, 2, 5  NEXT Wednesday: 1, 3, 4, 6  Sign up for membership, grocery loyalty, pick up your PTA membership card for free admittance to Hallowingo  Teachers - $10, families - $20, pledging - $75 (one child) $100 (two children)  Welcome breakfast 9 am  For new families: bring little ones, meet neighbors, get questions answered. Look for more info in your KIT. 6

Fundraising 7  Membership and Pledge Program 100% of proceeds go to Lees Corner this year! Currently have 175 pledged members!

Key Fundraising Activities ActivityTimeframeChair(s)Goal (Net) Spirit WearSeptemberLauri Hilburger1000 HallowingoOctober 21Dawn Garey, Laura Healy, and Kelly DeShields 3700 Book FairNovember 14-18Teresa Fletcher, Katie Obenberger, Meg Dombro th Grade BasketballMarchDionne McGlothin3000 Dining Days: Chick-Fil-A, Cheecha’s Fresh&Healthy, Baskin Robbins/Papa Murphy Dec, Feb, MarKay Shear1700 Grocery loyalty: Giant, Harris Teeter, Amazon Smile All yearKelly DeShields7000 Box TopsAll yearJenn McKain1500 8

After School Programs 9  Details and registration links are located at  PTA Pledged Members receive an average discount of 10%. Please note promo codes are in use for some vendors.  All promo codes are different. if you don’t think you are paying the correct price – before you pay!  Several new activities/vendors have been added this year!  Please provide feedback on prior programs to

Additional Notes 10  Register early for after-school activities! Rosters need to go to the vendor and school secretaries before the start date.  All after-school activities are held on school grounds.  Science and Math night will be sponsored by the Children’s Science Museum and combined with Dining Dollars Night at Fresh & Healthy  Thank you Ms. Pivarnik

After School Programs 11 ClassVendorGradesDay Write Words Little Scholars2 - 6Monday Sports Spectacular Overtime AthleticsK - 6Monday Music Makers Mix Major1 - 6Monday Glow Hip Hop Kids in MotionK - 5Monday 3D Printing STEMExcel3 - 6Tuesday Playbuilding (Drama) Creative Difference2 - 6Tuesday Funky Forces Mad ScienceK - 6Tuesday Minecraft Jr. Little Einsteins1 - 3Tuesday Cheerleading Overtime AthleticsK - 6Wednesday Flag Football Overtime AthleticsK - 6Wednesday

After School Programs 12 ClassVendorGradesDay Minecraft Command Blocks Little Einsteins4 - 6Wednesday Green Thumb Little ScholarsK - 6Wednesday Upcycled Art Creative DifferenceK - 6Thursday Builders Club Little ScholarsK - 3Thursday Kids on a Mission Touching Heart4 - 6Thursday Cooking & Baking Tiny Chefs1 - 6Thursday Lego Robotics Little EinsteinsK - 3Friday Chess Club Silver KnightsK - 6Friday Fashion Design Little Einsteins1 - 6Friday

Treasurer’s Report  Audit Results  Audited by Scott Garey  We passed!  Submitted to VA PTA  Line 5: designated for outdoor classroom  Motion to approve audit: Ms. Pavarnik Second: Kay Shear  Budget  Outdoor classroom maintenance  Bylaws: Due 10/1: Audit Due 11/1: Tax return Due 12/1: Membership  Motion to approve budget: Ms. Shear Second: Kaileen Galhouse 13

FY Audit Results Lees Corner Elementary PTA FY Audit Report 1. Beginning Balance $27, Receipt $103, Add line 1 and 2 $131, Expenses $69, Subtract line 4 from line 3 for Balance on Hand $62,520 OUTSTANDING CHECKS AND DEPOSITS 6. Balance on Last Bank Statement $63,971 Total Outstanding Checks $1, Subtract total for Outstanding Checks from line 6 $62,254 Total Outstanding Deposits$ Add total Outstanding Deposits to line 7 $62, Enter amount in line 8 to verify Balance on Hand $62,520 Audit Committee Scott Garey, CPA Audit Committee Date Completed September 10, 2016 Audit Committee Scott Garey, CPA 14

Budget Budget 2000 Sources of Income (Net) Dues $ 10,000 Donations $ 1,500 Fundraising Hallowingo $ 7,500 Spirit Wear $ 1,000 Dining Days $ 1,700 Grocery Receipts $ 7,000 Box Top Program $ 1,500 6th Grade Basketball Game $ 5,000 Extra Curricular Activities Overtime Athletics $ 3,500 After School Programs $ 500 Book Fair $ 3,500 Total Sources of Income $ 42,700 Balance Brought Forward from PY $ 11,000 Total Source of Income (including PY Funds) $ 53,700

Budget Expenses Fundraising Membership $ 500 Hallowingo $ 3,800 Total Fundraising Expense $ 4,300 Committee Cultural Arts $ 4,000 Grounds Beautification $ 2,000 Outdoor Classroom Maintenance $ 2,000 Cafeteria Cleanliness $ 600 6th Grade Basketball Game $ 2,000 6th Grade Luncheon $ 2,500 Teacher Appreciation $ 3,500 Total Committee Expenses $ 16,600

Budget Program After School Clubs $ 1,000 Computing $ 6,500 Library Enrichment $ 3,500 School Outings/Field Trips $ 7,500 Leadership Development (Teacher Training) $ 3,500 Positive Behavior (PBIS) $ 500 Total Program Expenses $ 22,500 Other $ - Gifts Given $ 300 Principal Flex Fund $ 1,000 Teacher Stipends $ 2,500 Total Other Expenses $ 3,800 Overhead Admin & Supplies $ 700 Insurance $ 350 Bank Charges $ 500 PTA Dues $ 1,300 Tax Preparation $ 500 Total Overhead Expenses $ 3,350 Total Expenses $ 50,550 Net Use of Funds $ 3,150 Net Use of Funds (exluding reserve funding) $ 3,150

General Info/Questions 18  Line item added for Dream Box under “computing”.  Shear: Are we able to fund an officer for “walk to school” day?  School initiative  Galhouse: Employer wants to donate to school but needs to donate to VA PTA. How does school get money?

Resources  Please visit  Meeting materials will be posted on the home page in the next few days, including the link for the recorded live stream.  Join our Facebook group! It is a closed group so only the school community can join and posts are not available to the general public. m/groups/ / m/groups/ / 19

Next meeting: Monday, October 17 Motion to adjourn: Carbonara Second motion: Galhouse Meeting adjourned at 8:01 pm.