BeeSpoke User Delivery Ryan Bibby

System Functions  Main Menu  New Resource  Loan Resource  Return Resource  Reminders Report  Usage Report  New Employee  Resource Enquiries

Main Menu  Clicking on the beespokeNewSystem Access file will open up the library system, use the password ‘Beespoke’  Each button links to a different section within the system  You don’t need to use the navigation pane (left) or menu bar (top)

New Resource  First of all, click the resource type that you would like to add. Eg. Book, Material & Design  Then fill in the details for the resource type you are trying to add:  Book – Author, Title, ISBN  Material – Supplier, Material, Pattern, Date Purchased, Cost, Notes  Design – Designer, Client, Number, Pattern, Materials, Date Commissioned, Date Purchased, Cost, Notes  Then click Submit and then close the form using the small X

New Loan  Firstly select the resource type that you are loaning  Then select the employee that is loaning the resource and the resource being loaned from the drop down menu  Lastly press the submit button and then close the form using the small X in the top right

Return Resource  Firstly select the type of book you are trying to return  Select the resource that needs to be returned from the drop down menu, this is in order of the Resource ID printed on each resource  Click the return button, then close the form by pressing the small X in the top right corner

Report  From the main screen, click on the report type you would like to see  The report will then be displayed on the screen  To print the report, click the ‘Quick Print’ button on the top left of the screen  To close the report click the small X in the top right of the screen

New Employee  Firstly, click New Employee at the bottom of the main screen. The new employee form will then open  Fill in the employees name then select the Job Title and Department Name from the drop down lists  Click submit, then close the form using the small X at the top right of the form

Resource Enquiry  To find out which resources are currently available in the library you can use the resource enquiry function  Firstly, click Resource Enquiry at the bottom of the main menu  The drop down menus show the resources that are available in the book, design and material category  Once you have finished, click ‘Back’ to return to the main menu

System Features  Text Fields  Combo Boxes  Date Picker  Buttons

Text Fields  Used to enter text into the system  Eg. Employee Name, Book Title  Click on the box to show the cursor, then start typing  If there are any validation errors with the field, a notification when trying to save the record

Combo Boxes  Used to select from a limited list of options  Click the arrow to show the list of allowed options  Select the required option from the list  Speeds up data entry as the user won’t need to type anything

Date Picker  Ensures the user can only enter a date so stops invalid input  Used for example in the loan date field  To select a date click the calendar icon, then select the required date  Todays date can be selected quickly by clicking ‘Today’ at the bottom of the calendar screen

Buttons  Clicking buttons makes the database do a certain action  Each button is clearly labelled so it is clear what each one will do  For example on the main screen clicking ‘New Book’ will open the form to add a new book to the system