EndNote Workshop

What is EndNote? A software tool for publishing and managing bibliographies Create your own database of citations, bibliographies and figure lists for papers and other publications Campus licensed version: X2

What we will learn today Creating bibliographies and citations Entering references into an EndNote library Searching Remote e-databases Importing references into EndNote Searching an EndNote library and printing directly from EndNote Using EndNote while writing a paper with Microsoft Word (Cite While You Write)

Starting EndNote X2 EndNote X2 is available from the Network Teaching Software Select “Overwrite” to overwrite a previously installed version of Network Teaching Software

Create an EndNote library An EndNote library is a collection of references Create an EndNote library to store all your references. Use the extension “.enl” (EndNote Library) EndNote Library References Author Title Year Publisher

Demo: Demo: Search and input references into EndNote Library 1. Create a new EndNote Library Name it library.enl 2. Search EdCAT Keyword search: special education 3. In your EndNote library (library.enl) Click References --> New Reference

4. Remember to set Reference Type = book 5. Input the first two records (from EdCAT) into your EndNote Library library.enl

8 Enter last name, followed by a comma, first name (or first initial followed by a period), and middle initial followed by a period. Each author name must be separated by a semi-colon. Example: Smith,J. R.; Jones,Robert K.; Adams,Mary Author Format

Connect to EdCAT and search TASK: Search Library Catalogue from EndNote and Copy references your EndNote Library (library.enl) Follow the steps… From EndNote: 1.Tools  Online Search... 2.Highlight Hong Kong Inst of Educ 3.Click the “Choose” button

4. Search special needs in Title attribute 5. Retrieve references 1 to 10 (out of 113) 6. The 10 references are copied to your EndNote Library (library.enl) 7. References can be highlighted. Right-click to “Hide Selected References” or “Show Selected References”. Other options also available.

Save records in Library Catalogue and import to EndNote

Save records in Library Catalogue and import to EndNote (continued…)

Save record in EdCAT as a file and import to EndNote (continued…)

Restriction of using EndNote Only English character searching in EndNote will return results. However, search result numbers do not match. Traditional/ Simplified Chinese searching do not work properly Bug! Applies to all EndNote versions

Use EndNote with your preferred settings / Sort references 1. Set preferences (demo) For example, you can preset your own EndNote Library to be opened every time you start EndNote; font styles, default reference type and formatting. 2. Sort and arranging references (demo)

Search references in EndNote Library You can locate specific references or groups of references via Search References command (Tools --> Search Library...) This search function is very useful when your EndNote Library grows larger

Attachments You can attach files associated with the bibliographic information stored in EndNote (References --> File Attachements...) BMP, TIFF, JPEG, PNG, GIF PDF Excel Powerpoint Equation Chemical structure Technical drawing, etc.

After the break: Show how to connect to other library catalogue Show how to connect to Academic Search Premier (Ebscohost) e-database –Need to enter ID & password EndNote and Microsoft Word

Connect to other library catalogue 1.Tools  Connect  Connect 2.Choose Hokkaido U from the list 3.Click the “Connect” button 4.Search Classroom interactions in Any Field (Notice the double-byte characters) 5.Copy first 5 references to existing EndNote Library e.g., Connect to Hokkaido University of Education library catalogue:

Connect to Academic Search Premier (Ebscohost) 1.Tools  Connect  Connect 2.Choose Acad Search Prem (EBSCO) 3.Click the “Connect” button 4.Enter User ID and Password (refer to ) 5.Search Classroom interactions and Primary in Any Field 6.Copy first 5 references (out of 1221) to existing EndNote Library

Import records from Education Research Complete (Ebscohost) Exporting from e-database into EndNote

EndNote and Microsoft Word

EndNote Ribbon Problems with EndNote in Word Close Word 2.Click the Teaching software icon containing EndNote X2 3.Scroll down to EndNote X2. But before clicking on it, check the "Overwrite" option just above the "Refresh" button 4.Now click EndNote X2 5.It will re-install the EndNote X2 files. Once it's done, open Word. 6.Try again to see if the problem is fixed. 7.If not, contact ITS Helpdesk (x6601) to check installation.

CWYW (in Word) 1.Start with a Word document 2.Position the cursor in the text where you wish to insert the citation 3.From EndNote Add-in Tab  Insert Citation --> Find Citation... 4.In the Find box, enter the text you need to search for 5.When found, press Insert button to insert the reference to your paper

CWYW (in Word) contd

CWYW (in EndNote) On a Word document, position the cursor in the text where you wish to add the citation Go to EndNote X2 tab --> Go to EndNote Select a reference Click Tools --> Cite While You Write [CWYW] --> Insert Selected Citation(s)

Drag-and-drop references from EndNote Library to Word document Macros will be created on your Word document. Do not delete them or the “Update Citations and Bibliography” function will fail –Delete macros when there is no more editing Use ‘Remove Field Codes’ to clean up macros (EndNote 9 only) CWYW remarks (1)

Use { } for temporary citations in Word, i.e., {smith, 2005} while writing paper Make use of ‘Edit Citation(s)’, e.g., CWYW remarks (2)

Have your own APA style ! CWYW remarks (3)

Edit the reference type under Templates but be careful not to ruin the style CWYW remarks (3) … Continued

X2 is Buggy !! 1 2

EndNote X5 (latest version) EndNote Web RefWorks Other Options

34 Thank You Ask your  Kevin Hau / Information Counter 