ePlan Year-end Information Safe Schools Grant Office of the Chief Financial OfficerOffice of the Chief Financial Officer Office of Local FinanceOffice of Local Finance June 18, 2015June 18, 2015

FY15 Year-end Notes 2

FY15 Funds Budget extension request » If funds not fully expended by June 30 » Request submitted to Pat Conner by June 30 » Funds will remain available until Dec. 31 (with extension request) 3

Reimbursement Requests - FY15 Funds – Request funds as soon as possible – Funds requested prior to July 7 will be paid within normal timeframe – Funds requested after July 8 will likely be delayed due to year- end close procedures at the state level – Request early! 4

Reimbursement Requests - FY15 Funds – ePlan will remain open for reimbursement requests from FY15 Funds until Dec. 31, 2015 IF a budget extension is granted – Funds must be encumbered by Sept. 30, 2015 – Funds must be requested by Dec. 31,

Budget Revisions- FY15 Funds – Revisions may be made to the FY15 application and budget until Sept. 30, 2015 – Check budget to actual expenditures periodically – Plan ahead for budget revisions – approval process takes time – Line item expenditures cannot exceed the budget by more than 10% – if they do, a budget revision is necessary 6

Final Expenditure Report – FY15 Funds Final Expenditure Report (FER) – Will be completed after Jan. 1, 2016 – Cannot be started before Jan. 1, 2016 – If funds fully expended prior to Jan. 1, 2016 » Will remain open until FER completed – Webinar will be held in December on FER process 7

FY16 Application Information 8

F16 Budget  Allocations should be determined by mid-July  Notification will be sent out when budgets will be due  Application and approval process same as last year 9

F16 Budget  FY15 and FY16 will be open concurrently until Dec. 31, 2015 (IF budget extension is requested and approved)  Expenditures may be requested from both grants Be sure to choose the correct grant from which to be reimbursed Match reimbursements with correct application 10

FY16 Budget  Reimbursement requests and budget revisions After July 1, ePlan will default to FY16 Select correct year from drop-down box on page 11

ePlan – choosing year for reimbursements 12

ePlan - choosing year for revisions 13

Live Look at ePlan 14

Questions 15

16 FRAUD, WASTE or ABUSE Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline: Notifications can also be submitted electronically at: