Regular City Council Meeting December 2, 2008

LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall Council Chambers in Town Hall WORK SESSION: 1.Call to order. 2.Invocation: David Whitington, Chaplain of the Month Capital Improvement Plan Sidewalk Plan priorities 4.Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 1.Call to order. 2A.Executive Session. 2B.Reconvene / Action necessary from Executive Session.

3A.Mayor’s Report 1. Update of upcoming meetings and events 2. Special volunteer recognition CONSENT AGENDA: 4A.Approve minutes from the November 13, 2008, regular City Council meeting and the November 18, 2008 City Council work session. 4B.Approve a contract with the RPGA Design Group for the design of the North DPS Facility. 4C.Award annual purchasing agreement for signs and pavement marking to American Sign Brackets, Custom Products, Roadrunner Traffic Supply and Rocal. 4D.Award annual purchasing agreement for utility parts to ACT Pipe and Supply, Atlas Utility Supply, H.D. Supply Waterworks and Mainline Supply.

4E.Award bid to Recreation Consultants for $59,214 for the purchase of playground equipment for the Lonesome Dove Park Improvements project. 4F.Approve the 2009 Community Service Agreement with Keep Southlake Beautiful. 4G.Approve the 2009 Community Service Agreement with Grapevine Relief and Community Exchange. 4H.Approve the 2009 Community Service Agreement with Southlake Sister Cities. 4I.Approve the 2009 Community Service Agreement with Southlake Community Band. 4J.Approve the 2009 Community Service Agreement with SafeHaven of Tarrant County.

4K.Approve the 2009 Community Service Agreement with Southlake Historical Society. 4L.Authorize a professional services agreement with Weaver and Tidwell, LLP for audit services. 4M.ZA08-103, Plat Revision for Lot 17R, Block 1, Tuscan Ridge Phase 1 being a replat of Lot 17, Block 1, Tuscan Ridge Phase 1 located at 1657 Tuscan Ridge Circle. Current Zoning: MH. SPIN #12. 4N.ZA08-088, Plat Showing for Lots 1 and 2, Liberty Park at Sheltonwood Addition on Tracts 1A and 1C1A, Joel W. Chivers Survey, Abstract No. 350 at 570 and 590 E. Dove Rd. Current Zoning: CS. SPIN #3. 4O.ZA07-144, Site Plan for Lot 1, Players Circle on Lot 1, Block 1, Players Circle Addition at 1901 W. Southlake Blvd. Current Zoning: C3. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING.

4P.Ordinance No , 2 nd Reading (ZA08-083), Zoning Change for 200 S. Peytonville Ave. on Tract 3C2, W. R. Eaves Survey, Abstract No Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING. 4Q.Ordinance No , 2 nd Reading (ZA08-084), Zoning Change for 210 S. Peytonville Ave. on Tract 3C2A, W. R. Eaves Survey, Abstract No Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING 4Q.Ordinance No , 2 nd Reading (ZA08-084), Zoning Change for 210 S. Peytonville Ave. on Tract 3C2A, W. R. Eaves Survey, Abstract No Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING.

4R.Ordinance No , 2 nd Reading (ZA08-085), Zoning Change for 240 S. Peytonville Ave. on Lot 3, Akard Addition. Current Zoning: S- P-2. Proposed Zoning: S-P-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING. 4S.Ordinance No , 2 nd Reading (ZA08-086), Zoning Change for 260 S. Peytonville Ave. on property being Lot 2, Akard Addition. Current Zoning: S-P-2. Proposed Zoning: O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING. 4T.Ordinance No , 2 nd Reading (ZA08-087), Zoning Change for 280 S. Peytonville Ave. on Lot 1, Akard Addition. Current Zoning: S- P-2. Proposed Zoning: O-1 or a zoning district which represents the highest and best use of property as provided in the City’s Comprehensive Zoning Ordinance No. 480, as amended. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE DECEMBER 16, 2008 CITY COUNCIL MEETING.

REGULAR AGENDA: 5.Public Forum. 6A.Ordinance No. 948, 2 nd Reading, Dedicate a public utility easement for pedestrian access, roadway, utilities and drainage on city-owned property at Liberty Park at Sheltonwood. PUBLIC HEARING 6B. Ordinance No. 950, 2 nd Reading, Adjust Southlake’s northeast city boundary adjacent to the City of Grapevine in the area of the westbound S.H. 114 frontage road and Park Blvd. PUBLIC HEARING 6C.Ordinance No. 934-B, 2 nd Reading, Amend the 2006 Edition of the International Plumbing Code to establish the minimum standards of the installation of irrigation systems. PUBLIC HEARING 6D.Ordinance No. 937-B, 2 nd Reading, Amend the 2006 Edition of the International Residential Code to establish the minimum standards for the installation of irrigation systems for one and two-family dwellings. PUBLIC HEARING

6E.Ordinance No , 2 nd Reading (ZA08-059), Zoning Change and Site Plan for The Plaza at Southlake Boulevard on Tract 4G, O.W. Knight Survey, Abstract No. 899 at 400 S. Carroll Ave. (per TAD records) and also being 1001 E. Southlake Blvd. (as assigned by the City of Southlake.) Current Zoning: AG. Requested Zoning: S-P-2 with C2 uses. SPIN #9E. PUBLIC HEARING 6F.ZA08-074, Preliminary Plat for The Plaza at Southlake Boulevard on Lots 1-3, Block 1, The Plaza at Southlake Boulevard at 400 and 450 S. Carroll Ave. (per TAD records) and also being 1001 E. Southlake Blvd. (as assigned by the City of Southlake). Current Zoning: AG. SPIN #9E. 6G.ZA08-080, Site Plan for Southlake Regional Medical Center on the remainder of Block 1, Brightbill Addition and Tracts 3E1A, 3E1B and 3E1C Larkin H. Chivers Survey, Abstract No. 300 located at 440 E. Highland St. and 335 E. S.H Current Zoning: S-P-2. SPIN #11. PUBLIC HEARING

6H.ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional Medical Center being the remainder of Block 1, Brightbill Addition and Tracts 3E1A, 3E1B and 3E1C, Larkin H. Chivers Survey, Abstract No. 300 at 440 E. Highland St. and 335 E. S.H Current Zoning: S-P-2. SPIN #11. 7A.Ordinance No , 1 st Reading (ZA08-044), Zoning Change and Site Plan for Regents Park on Tracts 2C14 and 2C15, Jesse G. Allen Survey, Abstract No. 18 at 2580 and 2530 W. Southlake Blvd. Current Zoning: SF-1A. Requested Zoning: S-P-1. SPIN #15. 7B.Ordinance No , 1 st Reading (ZA08-075) Zoning Change and Development Plan for Ridgeview at Southlake on Tracts 2A, 2A1, 2A5C, and 2A6 W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, Thomas J. Thompson Survey, Abstract No at 505, 507, 511, 515 and 519 Davis Blvd. Current Zoning: AG, S-P-1 and SF-20A. Requested Zoning: TZD. SPIN #16.

8A. Resolution No , Appoint a member to the Parks and Recreation Board. 9A.Consider SP08-210, Conditional Sign Permit for 280 Sports Complex at 280 Commerce St. 10. There are no items on this agenda. 11.Meeting adjourned.

Item 4B Approve a Contract with the RPGA Design Group for the Design of the North DPS Facility in the Amount of $968,300 December 2, 2008

Overview of the facilityOverview of the facility Cost estimates and funding philosophyCost estimates and funding philosophy Contents of the agreementContents of the agreement Recommendation basisRecommendation basis DPS North Facility Presentation Outline

City of Southlake Strategy Map Live Our Core Values The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything that we do. Fulfill Our Mission PromoteLearning and Growth ProvideFinancialStewardship Serve Our Customers C1 Achieve the highest standards of safety and security C3 Provide attractive and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment C2 Provide travel convenience within city and region B5 Optimize use of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery options B4 Provide high quality customer service B2 Collaborate with select partners to implement service solutions F1 Achieve competitive financial benchmarks F2 Maintain or improve AA bond rating F4 Maximize return on investments F3 Invest to provide and maintain high quality public assets Manage the Business Safety Mobility Infrastructure Performance Management Quality Partnerships and Security and Service Delivery Development and Volunteerism L2 Enhance leadership capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward high performers L5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork

DPS North Facility The project includes the construction of a new DPS North facility to house a joint training facility for both Fire and Police and a Fire station to reduce response times to the north side of townThe project includes the construction of a new DPS North facility to house a joint training facility for both Fire and Police and a Fire station to reduce response times to the north side of town

Construction of the project is scheduled to begin in early 2010 with completion in 2011Construction of the project is scheduled to begin in early 2010 with completion in 2011 DPS North Facility

Project Costs Initial Estimates Construction $ 9,000,000 Pre-Design Services$ 24,000 A&E Costs $ 720,000 FF&E $ 601,200 Construction Mgr. at Risk Fee $ 360,000 Additional A&E Services (Civil Eng.,Landscape Design, Contingency) $ 224,300 Additional City Costs (Materials Testing, Phone & Data Equipment, Contingency)$ 295,000 Total Project Cost $11,224,500

Cash Flow Projection FY 2010$ 5,360,000 FY 2011$ 5,864,500 Projected Cost $ 11,224,500

Funding Philosophy BondsBonds - Based on current cash flow projections there would be a need to issue short-term bonds

DPS North Facility Professional services include in general the following: schematic design construction documentation and specifications cost estimation assistance in pre-bid and pre-construction meetings construction administration to include pay submittal review and progress analysis shop drawing review clarification of construction issues as needed

DPS North Facility Recommended based on prior work on the planned north DPS facility RPGA, Inc. originally worked on this project when the original plan was to construct the DPS Headquarters on this siteRPGA, Inc. originally worked on this project when the original plan was to construct the DPS Headquarters on this site RPGA, inc. demonstrated good presentation and communication skills, strong desire to work with City officials, and professional plans resulting in a well designed projectRPGA, inc. demonstrated good presentation and communication skills, strong desire to work with City officials, and professional plans resulting in a well designed project Well known firm in the Dallas/Fort Worth areaWell known firm in the Dallas/Fort Worth area RPGA, Inc. continued their work with the City with the design and construction of the new DPS HeadquartersRPGA, Inc. continued their work with the City with the design and construction of the new DPS Headquarters RPGA, Inc. has proven to be a quality partner with the City on all of these projectsRPGA, Inc. has proven to be a quality partner with the City on all of these projects

Questions? Jim C. Blagg