Building the Case for the National Bibliographic Knowledgebase (NBK) SCONUL Fringe Session Neil Grindley Jisc

The National Bibliographic Knowledgebase (NBK) What is it? Why are we building it? How are we going to do it and over what timescale? What value will it deliver for libraries? How will it be sustained?

What is it? The National Bibliographic Knowledgebase (NBK) will aggregate bibliographic data at scale and link with a number of other data sources to inform library collection management decisions and to help users more effectively find, access and use print and digital books

What is the National Bibliographic Knowledgebase? Legal Deposit Libraries Academic Research Libraries Teaching & Business Engaged Libraries Specialist Libraries Availability Data Usage Data Document Delivery Managing Print Collections Digitisation and Preservation Resource Discovery Copy Cataloguing Open Access Book Directories Benchmarking Collections

Input from Libraries Functions Supported Identifiers Standards Availability Data

Identifiers Standards

Availability Data From a library From a publisher From the Web From a repository Identifiers Standards

Identifiers Standards Usage Data

Identifiers Standards Usage Data Circulation DataeBook Usage Stats Demand Information

What problems are we trying to solve? Libraries want to make data-driven decisions about the management of their print and digital book collections but the data that is currently available does not allow them to do this with confidence Libraries want to ensure that researchers and learners have sustainable and convenient access to digital books but it is currently not obvious what is available or what could readily be made available Why are we building it?

1.There is a fundamental need for a new national-scale service to drive a range of required functions 2.The new service should consist of an aggregated database and its management should be outsourced to an organisation that is capable of delivering the service as core business at scale 3.The primary focus of future effort should be on supporting UK academic libraries with collections management. Resource discovery and records delivery are of secondary importance The recommendations …

4.The data contributed to the new system must remain sharable and reusable by all contributing organisations and by other relevant organisations that support discovery and records delivery 5.The route to greater impact for contributed library data is through exposure to global search engines and other high impact web-scale channels rather than through reliance on Jisc-funded discovery interfaces 6.The new system should combine knowledge about both print and digital publications for services to be efficient and effective The recommendations …

Data-driven strategy To enable UK academic libraries to make cooperative collection management and development decisions with reference to the largest possible aggregation of UK library data Collection management To help libraries rationalise their print stock and reduce their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Data-driven strategy To enable UK academic libraries to make cooperative collection development and library policy decisions with reference to the largest possible aggregation of UK library data Collection management To help libraries rationalise their print stock and reduce their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Data-driven strategy To enable UK academic libraries to make cooperative collection development and library policy decisions with reference to the largest possible aggregation of UK library data Collection management To help libraries manage their print stock and their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Data-driven strategy To enable UK academic libraries to make cooperative collection development and library policy decisions with reference to the largest possible aggregation of UK library data Space management To help libraries manage their print stock and their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Data-driven strategy To enable UK academic libraries to make cooperative collection development and library policy decisions with reference to the largest possible aggregation of UK library data Space management To help libraries manage their print stock and their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Data-driven strategy To enable UK academic libraries to make cooperative collection development and library policy decisions with reference to the largest possible aggregation of UK library data Space management To help libraries manage their print stock and their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Data-driven strategy To enable UK academic libraries to make cooperative collection development and library policy decisions with reference to the largest possible aggregation of UK library data Space management To help libraries manage their print stock and their physical footprint through a better understanding of what is rare and what is common (and what is currently available and what is likely to remain available) Better eBook data To contribute to the data flows that will make it easier (cheaper and more efficient) to discover, obtain and manage e-books Digital access (licensing) To support a national level framework that clarifies rights and permissions to access scholarly digital materials (or where necessary it facilitates the lawful creation of digital copies of inaccessible print materials) Digital access (discovery) To support the discovery and delivery of the best quality and most persistently accessible digital version of scholarly materials wherever they are globally available Openness / innovation To allow any service provider (including Jisc) to integrate with or build more effective discovery, analysis and management tools/services on top of the most comprehensive, open and best quality aggregation of UK library data that it is possible to build Why are we building it?

Academic & Specialist Libraries Large scale Service Provider UK National Bibliographic Knowledgebase Bibliographic and Archival Metadata Services Researchers & Learners NBK Dataset How?

Academic & Specialist Libraries Large scale Service Provider UK National Bibliographic Knowledgebase Researchers & Learners NBK Dataset Bibliographic and Archival Metadata Services

NBK Procurement Commences Apr 2016 Supplier Shortlisting Competitive Dialogue Jul 2016 Design & Specification Costs & Legal Contract & Selection Start System Development Nov 2016 Year 1 Year 2 Start Library Data Ingest Build Platform Minimum Viable Product Data Integration Feasibility Work Review & Assessment Nov 2017 Integration of data sources Scaling up capacity Increase functionality Launch Production Service Nov 2018 Sustainability planning Subscription / membership offer Selection When?

Document Delivery Managing Print Collections Digitisation and Preservation Resource Discovery Copy Cataloguing Benchmarking Collections Data-driven strategy Collection management Better eBook data Digital access (licensing) Digital access (discovery) Openness / innovation What Value will it Deliver?

Collection Management Assurance of Data Accessibility Version Tracking & Linking Facilitation of New Publishing Models Support for Novel Forms of Metadata Research Tools and Services

What Value will it Deliver? How much will it cost to build and maintain? What costs will Jisc need to pass onto the library community? Benefits are notoriously hard to measure – how do we even define value?

What Value will it Deliver? Improve efficiencies when … Analysing supply and demand (particularly when acquiring eBooks) Identifying and facilitating access to non-locally available versions of items for users (via inter-library loan, digital document delivery, or via brokered licensing arrangements) Identifying worldwide availability of appropriate digital surrogates Assessing retention prospects and making preservation decisions Justifying and providing evidence for contentious collection management decisions Thought Experiment Number of staff Hours per week Weeks per year Number of libraries x xx x 10 Hourly pay = £282,000 per annum University Library Sector Efficiency Calculator

What Value will it Deliver? Make savings by … Maximising and broadening the options for identifying open digital availability Allowing libraries to make better choices around supplier selection Establishing more effective community sharing of resources Reducing the overall need to acquire copies of publications Providing a comprehensive data foundation for managing print collections Thought Experiment University Library Sector Space Calculator Shelf space (m) £ per linear m sq m repurposed £ per square m x +x x 10 Number of libraries ( ) = £401,670 ( )

How will it be sustained? Year 1Year 2Year 3Year 4Year 6Year 5 Cost £ Let’s say (for the sake of argument) the running costs are £200k … 150 libraries - £1,333 per annum each 200 libraries - £1,000 per annum each Capital Investment Subscription payments

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