William V. Richardson Jr. and John T. Barrera Fundamentals of Defense Property Accountability System (DPAS) Warehousing Application United States Marine Corps Individual Issue and Unit Issue Facility (IIF and UIF) Implementation Training Course

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

What is DPAS? Background Warehousing Application Functionality Benefits

What is DPAS? Background Warehousing Application Functionality Benefits

Background The Defense Property Accountability System (DPAS) program is administered by the Under Secretary of Defense for Acquisition, Technology and Logistics, a branch of the Office of the Secretary of Defense. The DPAS software application is serving the logistical needs of three major military branches and a significant portion of the Department of Defense. DPAS was selected by Headquarters Marine Corps (HQMC) Installations and Logistics (I&L) to perform as the primary accountability and equipment management system for the Consolidated Storage Program (CSP). DPAS will replace the Mechanization of Warehousing and Shipping Procedures (MOWASP) system for managing warehouse operations at the wholesale level (Marine Corps Logistics Command).

Background Cont. Three applications hosted in a single environment: o Property Accountability – Account and Fiduciary Report Personal and Real Property o Warehouse Management – Manage assets and expendable supplies o Maintenance/Utilization Management – Warranty Tracking, Preventative Maintenance Scheduling, Work Order Management, Equipment Pool, Utilization Reporting

What is DPAS? Background Warehousing Application Functionality Benefits

Warehousing Application Functionality Four Tier Virtual Warehouse Hierarchy o Logistics Program -> Region -> Site -> Warehouse  CSP Enterprise> NCR > Quantico > NCR IIF/NCR DC/NCR OCS/NCR TBS o Catalog linked at Logistics Program o Updated by FLIS / USMC’s TDMS/ Item Apps Within Warehouse o Facility -> Zone -> Location o Container Management

Warehousing Application Functionality Cont. Materiel o Managed at the Warehouse Level o Supports Bulk and Serially Managed Items o Shelf Life Management Capability o Set Kit Outfit Management o Automated Identification Technology (AIT) o Stock, Store, Issue, and Return

Warehousing Application Functionality Cont. Basic information on set-ups for the Warehouse Application Module environment: Location (Warehouse Mgmt) o Where equipment is placed. o Must have Location type.  Eight types (i.e., Receiving, Indiv Issue, In-transit, etc.)  Drives ability to stock, store and issue equipment Container Type (Catalog Mgmt) o Container Type defines container characteristics Container (Warehouse Mgmt) o Containers have location o Allows movement of container with multiple items between locations vice movement of individual items. Document Number Ranges (Warehouse Mgmt) o Established for various processes/Document Type (i.e., PO-Purchase Order, TF-Warehouse Transfer, etc.) o Eleven ranges: , , , thru Cost Center/Personnel (Warehouse Mgmt) o Cost Center associates work load to an organization o Personnel information allows assignment of Cost Center to track work

Warehousing Application Functionality Cont. Basic information on set-ups for the Warehouse Management Module environment continued: Commodity Type (Catalog Mgmt) o Another level of security. o Assigned to equipment and personnel. o Part of the security process (Roles Request form). Line Item Number (LIN)/Table of Authorized Material Control Number (TAMCN) (Catalog Mgmt) o LIN/TAMCNs used to group stock numbers. Size Category (Catalog Mgmt) o Specify sizes to be used in LIN/TAMCN. o Created for each sized LIN/TAMCN. o NSN relates to LIN/TAMCN for selection options during individual issue. Stock Number (Catalog Mgmt) o NSNs. o Locally establish Management Control Numbers MCN). o Manufacturer’s part numbers. Substitute Stock Number (Catalog Mgmt) o Optional for allowing use of one stock number over the preferred. o Equivalent or near equivalent use.

Warehousing Application Functionality Cont. Basic information on set-ups for the Warehouse Management Module environment continued: Stock Item (Catalog Mgmt) o Indicates stock number used in warehouse. o Establish replenishment method and values. Manufacturer Part Number (Catalog Mgmt) o Cage Code, Model, Universal Product Code (UPC). Location Condition Code Default (Warehouse Mgmt) o Stock Nbr/TAMCN condition code assignment for return items. Master Issue List (MIL) (Customer Mgmt) o Common list of equipment for individual or unit issue o Stock number (un-sized) and LIN/TAMCN (sized/un-sized) o Specifies equipment and quantity Member Profile (Customer Mgmt) o Establishes Member in Warehouse application o Accessible from any warehouse/issue point Unit Identification Code (UIC) (Customer Mgmt) o Assigned to Member Profile o Identifies MIL assignment o Determines Member as UIC Custodian for Unit issues

For an Item to be identified and utilized as Collateral (e.g. SSRI, UURI), it must be cataloged as a Collateral Item and configured correctly within DPAS. (Catalog Mgmt) For an Item to be utilized as a Set, Kit, Outfit, or Parent/Child, it must be configured as a SKO Item within DPAS. (Catalog Mgmt) Configuration Key Points (DMC)

What is DPAS? Background Warehousing Application Functionality Benefits

DoD Owned Hosting provided by the Program Application Security managed by the program Web Enabled, no plug-ins required PKI enabled IA Accredited with ATO in place Compliance with DoDI “Accountability and Management of DoD-Owned Equipment and Other Accountable Property”

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

Using and Navigating the DPAS Warehousing Application Roles LOGIN Home Page Application Features/Icons

Using and Navigating the DPAS Warehousing Application Roles LOGIN Home Page Application Features/Icons

Roles Role Based Security sets most processes to match the users needs – Create, Read, Update, and Delete (CRUD) Control access and ability to perform transactions 37 roles 10 roles used for IIF and UIF 5 most common roles Workflow Approvals o WF Warehouse Manager Approvals o WF COR Approvals DPAS Warehouse Roles Spreadsheet o  Under Quick Links click Request Access, under DPAS Access Overview click Warehouse Management, under Download the Forms click view the WM Roles Spreadsheet.

Roles Cont. Line Clerk Facility Clerk Site Coordinator Site Manager Warehouse Officer Logistics Clerk Warehouse Clerk Warehouse Specialist Warehouse Administrator Regional Manager

Using and Navigating the DPAS Warehousing Application Roles LOGIN Home Page Application Features/Icons

LOGIN  Open an internet browser, and enter the appropriate URL.  Once entered, select the DOD Certificate.  Training URL:  Production URL:

LOGIN Cont.  Web-site Security Page.  Click to continue to DPAS Warehousing Home Page.

Using and Navigating the DPAS Warehousing Application Roles LOGIN Home Page Application Features/Icons

DPAS Warehousing Home Page 1.User Id:3. Open Warehouse Actions 5. Main Menu Bar 2.Warehouse 4. Home/Links/Contact Us/Log Out 6. Menu search

Using and Navigating the DPAS Warehousing Application Roles LOGIN Home Page Application Features/Icons

Expansion Arrows, Inteli-sense, Ellipsis (Browse) Edit, Update, Search, Reset, New, Add, etc.

Application Features/Icons Cont. Grid Options (Query capability available throughout the Warehousing Application) o Allows for additional columns o Filters by column with conditions o Save individual queries  Shared/Not Shared o Export to Excel, PDF, or CSV

Navigation Lab

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

My DPAS My DPAS is specific to your personal account information allowing some updates to personal contact information and the ability to create a Stock Nbr List. Account Info o DPAS Access  Roles and Work Flow approvals.  Security Commodity Types – Adds more security to the Warehouse (Stock nbr and Individual). o Training Status  Record of on-line training and completion dates.

My DPAS Cont. Manage Lists > Stock Nbr Lists o Created by individual account holder. o View only to others, Edit to creator. o The utility of this list is viewed through Inquiries > Inventory > Stock Nbr Inventory  Demonstrated in Inquiries LAB

My DPAS Lab

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

Messaging Allows an individual to establish a personal Message Subscription to be notified by for different types of processes (i.e., Workflow, Disposition, Individual Issue, Picking, Receiving, etc.) Master Data Mgmt > Messaging > My Message Subscriptions o Establish new through button and update through button.

Messaging Lab

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

Inquiries/History Inquiries Inquires provides detailed information about the current status within an area/category of Materiel Management and is focused on the warehouse business processes and operations (i.e., Inventory (on-hand, locations, etc.), Document (By document number for Warehouse Transfers, Materiel Release Orders), etc.). History Inquiries give a history of warehouse set-up information (i.e., LIN/TAMCN, Stock Item, Region, Site, etc.) o Both contain Grid Options for query, filters, and export The Lab will navigate the Inquiries > Inventory > ICN Inventory for current information on the active inventory within the Warehouse Application.

Inquiries/History Inquiries Lab

Agenda What is DPAS? Using and Navigating the Warehousing Application My DPAS Messaging Inquiries/History Inquiries Report Manager

The Report Manger provides access to eight Schedule Reports and three Real-Time Reports. o Schedule Reports are viewed through View Reports and are generated after applying parameters. o Real-Time Reports are canned reports generated immediately.

Report Manager Cont. Schedule Reports: Report Parameters differ between reports. Export options are in parameters (Excel, PDF, Word) Reports are formatted. Run times may differ. Can be shared or made private. Only creator of report can delete.  Note the Physical Inventory Reconciliation Summary and Physical Inventory Report are generated from the Physical Inventory process and require a Physical Inv Nbr to generate the report.

Report Manager Cont. Real-Time Reports: Provides on-hand inventory by Site, Region, and Logistics Program (LP). Click to generate report. Use Grid Options to export (Excel, PDF, CSV).

Report Manager Lab

Questions?