1 The Big Dig How to Find Special Collections Items in the Catalog Annie Copeland and Susan Hamburger Penn State University Libraries January 5, 2006

2 Cataloging Special Collections Materials What’s in Special Collections Rare Books Named collections Donors Allison-Shelley Henisch Topical Fine Printing Australia & New Zealand Utopia Size Miniature books Oversized and folio

3 What else is in Special Collections Manuscripts Literary Historical Printed ephemera Graphic materials Photographs Archives University records Organization records

4 So You Want…? Something from a named collection Keyword: “Gift of Steven Herb” Title: Arthur O. Lewis Utopia Collection Donor/collection as location Chris Gaines Memorial Library Collection [P.S. Univ. Archives, 1 st FL Paterno – Gaines] Allison-Shelley collection [Rare Books & Mss., 1 st FL Paterno – Allison-Shelley Coll. – Games – Vault For actual games, limit to A-S Games; for books about games, limit just to Allison-Shelley Coll.

5 So You Want…? A specific printer/publisher William Morris’s Kelmscott Press books Search “Kelmscott Press” as keyword Books about, books by, manuscripts mentioning Search “Kelmscott Press” as author Books by, if cataloger also added KP as author Don’t limit by Locations, they’re in Fine Printing, Rare-Books, Allison-Shelley, Utopia

6 So You Want…? Don’t assume you know what named collection or location something should belong in; it may be elsewhere Henisch books are in Rare Books and Mss. Henisch photograph collection is in HCLA

7 Other Ways to Search Genre terms Scrapbooks Manuscript music Daguerreotypes Diaries Architectural drawings Postcards Maps

8 So You Want to Find… Scrapbooks Library: Special Collections Library Material Type: Archives & Manuscripts LC Subj Heading: “Scrapbooks” Always use the plural for the genre term

9 So You Want to Find Manuscript music Library: Special Collections Library Material Type: Archives & Manuscripts LC Subj Heading: “Scores” If you search Material Type: Music Score, you’ll retrieve printed/published, not manuscript, items Always use the plural for the genre term

10 So You Want to Find Daguerreotypes Library: Special Collections Library Material Type: Multimedia Material LC Subj Heading: “Daguerreotypes” For other photographs, use “Photographs,” “Black-and-white photographs,” “Tintypes,” etc.

11 So You Want to Find Architectural drawings Library: Special Collections Library Material Type: Multimedia Material LC Subj Heading: “Architectural drawings” For specific types of drawings, use “Site plans,” Floor plans,” “Detail drawings,” etc.

12 So You Want to Find Postcards Library: Special Collections Library LC Subj Heading: “Postcards” Use “postcards” for picture postcards; “postal cards” for non-graphic, plain cards Material Type: Multimedia Material Retrieves single postcards treated as visual material Material Type: Archives & Manuscripts Retrieves postcards as part of a manuscript collection

13 So You Want to Find Rare Maps –Manuscript Library: Special Collections Library Material Type: Archives & Manuscripts LC Subj Heading: “Maps,” “Manuscript maps” Rare Maps –Printed Library: Special Collections Library Material Type: Map

14 What word should I use? Thesaurus terms are assigned by catalogers using Library of Congress Subject Headings Art and Architecture Thesaurus Thesaurus of Graphic Materials Genre terms display as LC Subject Headings in the CAT Terminology – not always intuitive If used as genre term, e.g., photographs, in Art & Architecture Thesaurus, search this term in LC Subj Heading If you don’t find anything for a term you think is valid, e.g., pop-up books, search as Keyword (LC subject heading term is actually Toy and Moveable Books)

15 Where are Maps in Special Collections? Historical Collections and Labor Archives [Historical Coll/Labor Archives, 1 st FL Paterno – Cartographic] Sanborn Fire Insurance Maps Rare Books and Manuscripts [Rare Books & Mss, 1 st FL Paterno – Rare Maps Collection] County atlases Rare maps from anywhere in the world University Archives [P.S. Univ. Archives, 1 st FL Paterno – Cartographic Archive] Campus maps Centre County maps

16 Searching Tips Historical Collections and Labor Archives Physical locations: only search in the CAT if you’re sure it’s been coded properly Historical Coll/Labor Archives, 1 st FL Paterno – ASA [American Sociological Association] – Cartographic – Cold Storage [photographs] Yes, for Darrah No, for Faye S. Lincoln [coded for Historical Coll/Labor Archives, 1 st FL Paterno] – 8 th Air Force – Reference – Serials

17 Searching Tips Start at the highest level, In Library: Special Collections Library (UP) to get the broadest coverage If too broad, narrow by Material Type Narrow by Location Add Genre term in LC Subj Heading Use Keyword as a last resort

18 Manuscripts and Archives Finding Archives and Manuscript Collections on the Web h36/mssweb.htm

19 Manuscripts and Archives Penn State Available only in Special Collections Library Oliver database Card catalog Old finding aids on paper Online for the world to see Electronic finding aids in Encoded Archival Description

20 Manuscripts and Archives Outside Penn State RLG's Archival Resources Available at Penn State via the E- Resource List A-Z RLG's Archival Resources This site licensed database offers centralized access for searching and retrieving archival finding aids plus access to RLG's Archival and Mixed Collections file of catalog records.

21 Long Bulleted List Slide Point 1 Point 2 Point 3 Point 4 Point 5 Point 6 Point 7 Point 8

22 Bulleted List with Picture Main Point Secondary Point

23 Picture Slide