5S Improving safety & efficiency

5S Translation Step JapaneseLiteral Translation English Step 1:SeiriClearing UpSort Step 2:SeitonOrganizingSet In Order Step 3:SeisoCleaningShine Step 4:SeketsuStandardizingStandardise Step 5:ShitsukeTraining & DisciplineSustain Focus on using the English words - much easier to remember!

5S is a structured program to implement: Workplace organisation Standardisation Improved safety Improved work efficiency Improved productivity Improved flow Reduced variation Reduced waste Why 5S?

Before 5S

If only we had more space!

How safe is this?

How easy is it to find what you are looking for?

Is this a safe working environment?

Is this SAFE? Heater! Open top bin

How clean is your working environment?

1. Sort 2. Set in Order 3. Shine 4. Standardise 5. Sustain 5S in practice

SORT - Decide what is needed Define target area Remove everything Only put back necessary items Unnecessary items - Red Tag it! Holding area

A method for sorting Dispose Useless Sorting Red Tag / Holding area UnknownUseless Item Keep & Store Useful ABC Storage

Where should we put this? A B C Frequency of Use Distance Use this graph as a general guide for deciding where to store items along with the table below.

SET IN ORDER – arranging necessary items Think about how work FLOWS Put the items in the BEST LOCATION Use VISUAL MANAGEMENT - labels, tape, signs and shadow outlines, coloured areas Mark off common areas with coloured tape and label them ‘A place for everything and everything in its place’

Clearly defined areas for equipment and samples

What you need, where you use it

SHINE – Cleaning the Workplace Clean everything and find ways to keep it clean Cleanliness should be part of the daily work - not an occasional activity initiated when things get too messy “Everything in its place” frees up time for cleaning Create a plan to clean the area – How often? – By whom

STANDARDISE – Creating consistency How you are going to ensure the first 3S are being maintained and incorporated into everyday activities? Create a set of standards that everyone has to adhere to Visual Management is to facilitate easy understanding of these standards Standardising includes measuring, recording and training Ensure everyone is working the same way to improve – safety – work efficiency – productivity

Standardised workstation layout helps sustain

Looks just like the picture!

SUSTAIN – maintaining 5S Train, communicate with and empower all staff Develop a system that enables everyone in the workplace to see problems when they occur. Develop schedules and check lists - 5S area audits Why sustain? Cleaner Safer Improved quality Improved Job Satisfaction Improved Productivity

Tools available to sustain

BEFOREAFTER

BEFOREAFTER

Good inventory management & stock control Missing manuals become obvious

Clear orderly working BEFORE AFTER

Take lots of photos of the area before you start Designate a holding area and ‘red tags’ Effective communication is paramount Give all staff plenty of notice to remove all personal items from the work area Everyone in the area should be involved You will need electrical tape to mark off areas and a labeller Before you get started….