RISK MANAGEMENT Adventurer Club Safety

Adventurer Club Security General Liability General Liability NAD Guidelines for AFC NAD Guidelines for AFC Meetings, Event and Activity Planning Meetings, Event and Activity Planning Field Trip Planner Field Trip Planner Medical Consent & Release Form Medical Consent & Release Form Assessing Activity Risk Level Assessing Activity Risk Level Traveling – Driver Requirements Traveling – Driver Requirements Child Abuse prevention Child Abuse prevention AFC Procedures in Emergency AFC Procedures in Emergency

General Liability Provides comprehensive protection for church sponsored operations. Coverage is provided against claims arising from negligence involving bodily injury, property damage, and personal injury, advertising injury and products liability. Provides comprehensive protection for church sponsored operations. Coverage is provided against claims arising from negligence involving bodily injury, property damage, and personal injury, advertising injury and products liability.**************** Includes coverage for activities sponsored by the insured even if they are away from owned premises or offices including youth activities, athletics and other sponsored programs. Includes coverage for activities sponsored by the insured even if they are away from owned premises or offices including youth activities, athletics and other sponsored programs.

General Liability Medical Payments Medical Payments –Covers medical expenses for members, guests, volunteers, Pathfinder & Adventure club members and others who are injured at or while participating in an activity away from premises sponsored by the insured. –Coverage is provided regardless of fault, the coverage is primary for the first $100. and then it becomes secondary. The insurance will pay up to $25,000 per occurrence. This is not pre-paid insurance. Medical expenses are paid on a first in, first out basis after determining that the expenses are covered under the policy. This is not pre-paid insurance. Medical expenses are paid on a first in, first out basis after determining that the expenses are covered under the policy.

NAD Guidelines for AFC In the event of an Adventurer Family Camping experience, a parent or legal guardian MUST accompany their own child(ren) at all times. No exceptions. In the event of an Adventurer Family Camping experience, a parent or legal guardian MUST accompany their own child(ren) at all times. No exceptions. Parents or legal guardians are not permitted to grant permission to Adventurer Staff to take their minor children overnight camping under no circumstances. No Exceptions. Parents or legal guardians are not permitted to grant permission to Adventurer Staff to take their minor children overnight camping under no circumstances. No Exceptions. Adventurer Staff are not permitted to accept permission or release forms from a parent or legal guardian to take their minor child(ren) camping overnight. No exceptions. Adventurer Staff are not permitted to accept permission or release forms from a parent or legal guardian to take their minor child(ren) camping overnight. No exceptions. Adventurer Staff is prohibited from sleeping with children that are not their own. No exceptions. Adventurer Staff is prohibited from sleeping with children that are not their own. No exceptions. Adventurers are not permitted to sleep in tents or cabins unsupervised. Neither are they permitted to sleep with another child, except they are siblings and the parent(s) is present. No exceptions. Adventurers are not permitted to sleep in tents or cabins unsupervised. Neither are they permitted to sleep with another child, except they are siblings and the parent(s) is present. No exceptions.

Meeting, Events, and Activity Planning Activities should begin with prayer and careful planning Activities should begin with prayer and careful planning Planning should be methodical, purposeful and well organized Planning should be methodical, purposeful and well organized Trip Planner checklist Trip Planner checklist Activities/Outings should be church board approved Activities/Outings should be church board approved Visit offsite locations in advance to determine hazards and risks Visit offsite locations in advance to determine hazards and risks

Meeting, Events, and Activity Planning Security file signed with Medical Consent Form (one for Adventurer, including volunteers) Include detail regarding food and drug Allergies (Health History) Include detail regarding food and drug Allergies (Health History) This form shall be filled out annually and kept on file at each activity site or any Family Camp. This form shall be filled out annually and kept on file at each activity site or any Family Camp. The consent for medical form shall only be resorted when every means to contact parent or guardian has been exhausted. The consent for medical form shall only be resorted when every means to contact parent or guardian has been exhausted. Provisions should be made to bring these forms to all offsite activities in case of emergencies

Field Trip/Outgoing Planner

Medical Consent & Release Form

Assessing Activity Risk Levels Consider the following when assessing risk levels: Consider the following when assessing risk levels: –Instructor’s qualifications and experience –Qualified staff—or an expert with proper qualifications –Type of activity (inherent risks) –Number of participants –Location of activity –Condition of equipment –Allotted time for activity –Proper insurance coverage has been obtained

Assessing Activity Supervision Maintain an adequate staff/camper ratio: Maintain an adequate staff/camper ratio: –High risk—Adventurer by themselves –Mild risk—Adventurer with staff –Low risk—Adventurer with it parents/legal guardian

Traveling Transportation Transportation –Adventurers MUST ride with parent/legal guardian In case families are traveling together on autobus: In case families are traveling together on autobus: –Vehicles must be insured in compliance with local state laws/conference insurance requirements –Inspect vehicle prior to use to determine road worthiness Keep Everyone Safe While Traveling!

Traveling In the Event of an Accident In the Event of an Accident –Procedures should be developed for any type of emergency. When a loss occurs the incident should be reported within 24 hours to the Adventurer Club Director and forwarded to the appropriate Conference official. –Risk Management Forms Required

Child Abuse Prevention Types of Abuse : Physical, Sexual and Mental Types of Abuse : Physical, Sexual and Mental –Physical or sexual abuse of a minor must be reported to law enforcement or child protective services Abuse Statistics Abuse Statistics –1 in 3 girls and 1 in 5 boys will be sexually abused by age 18 –3,000,000 cases of child abuse rarely reported by age 18 –Males are 11 times more likely than females to be sexually abused outside the home. –4 children die every day from neglect or abuse –Every religious denomination has abuse problems to deal with

Child Abuse Prevention There are many documented cases of abuse within the Seventh-day Adventist Church There are many documented cases of abuse within the Seventh-day Adventist Church –30% of women in one surveyed Seventh-day Adventist Church have been abused. –50% of girls at one area Seventh-day Adventist youth camp revealed they had been abused by a father or relative. –30% were physically abused at home before age 18. –16% experienced incest at home before age 18. –13% have abused drugs or alcohol. –37% have lived with a drug or alcohol abuser.

Child Abuse Prevention Club leaders must supervise and be responsible for their Adventurers at all times. Club leaders must supervise and be responsible for their Adventurers at all times. Every Adventurer should be with at least one parent/guardian in all activities. Every Adventurer should be with at least one parent/guardian in all activities. Respect for privacy Respect for privacy Separate accommodations Separate accommodations Constructive discipline Constructive discipline Hazing and initiations prohibited Hazing and initiations prohibited No harmful/hurtful teasing No harmful/hurtful teasing Strict supervision from parents must be provided to insure that potential abuses are avoided. Strict supervision from parents must be provided to insure that potential abuses are avoided.

AFC Procedures in Emergency Directors and club staff should review information, regarding AFC security procedures for you and your club, in the event of an emergency situation. Directors and club staff should review information, regarding AFC security procedures for you and your club, in the event of an emergency situation. Plan a meeting time with your club and staff prior to the AFC to go over and become familiar with camporee guidelines. Plan a meeting time with your club and staff prior to the AFC to go over and become familiar with camporee guidelines. In the event of an emergency situation, you will be prepared to follow all instruction and guidelines we are outlining today. In the event of an emergency situation, you will be prepared to follow all instruction and guidelines we are outlining today.

AFC Procedures in Emergency In case of severe weather report, Individuals should return to join the rest of your club, if at all possible. This procedure must take less than 5 minutes maximum. In case of severe weather report, Individuals should return to join the rest of your club, if at all possible. This procedure must take less than 5 minutes maximum. Take caution in using your cellular phone, if there is lightening. Take caution in using your cellular phone, if there is lightening. Security Staff will be in charge of evacuating Bathroom and Shower areas, as well as the various Event Locations, instructing individuals to return to join the rest of their club. This procedure must take less than 5 minutes maximum. Security Staff will be in charge of evacuating Bathroom and Shower areas, as well as the various Event Locations, instructing individuals to return to join the rest of their club. This procedure must take less than 5 minutes maximum. Directors, please communicate to your club members not to panic. Encourage them to stay calm, as they make their way to the appropriate locations, having them wait till further instructions. Directors, please communicate to your club members not to panic. Encourage them to stay calm, as they make their way to the appropriate locations, having them wait till further instructions. Directors, once your group is together, please take a roll call, to ensure all your staff, families, and adventurers are accounted for. Report to your Area Coordinator (or any Security Staff) that your group is accounted for. Directors, once your group is together, please take a roll call, to ensure all your staff, families, and adventurers are accounted for. Report to your Area Coordinator (or any Security Staff) that your group is accounted for. If there is anyone missing in your group, please contact any Security Staff (or your Area Coordinator) as soon as it is safe. If there is anyone missing in your group, please contact any Security Staff (or your Area Coordinator) as soon as it is safe.

AFC Procedures in Emergency Tornado: Take cover by dropping to the ground, or if you are next to a ditch, take cover there, get inside. Place your hands over your head, to cover the back of your head. Take cover by dropping to the ground, or if you are next to a ditch, take cover there, get inside. Place your hands over your head, to cover the back of your head. Stay low on the ground until everything is all clear. Stay low on the ground until everything is all clear.

AFC Procedures in Emergency Severe Rains or Storm: Severe Rains or Storm: –Take cover under the big meeting tent, or inside your own tent. –Monitor your tent to make sure water is not coming in. –Stay together as a group. –Do not touch any live wires, for any reason. –High Winds move inside a building or in a bus or Vehicle that is close. –Do not attempt to hold down tents, move away as fast as you can.

AFC Procedures in Emergency LAKE Whitney Safety Flag Codes. LAKE Whitney Safety Flag Codes. –Red……………Fire –Purple………...Tornados –Black………….Thunderstorms –Yellow………..High winds –Royal Blue……Chance of Storms –White………….Heat Advisory. These are the Flags we will display at all events.

Enjoy your Adventurer Time! Have Fun and Be Safe!