Quality Enhancements in After- School and Out-of-School Time (ASOST-Q) Competitive Grant (Fund Code 530) Grant Information Session (via webinar) July 26 and August 1, 2016

Agenda  ASOST-Q Grant Overview  Timeline  Purpose/Priorities  Categories  Eligibility  Key Requirements/Fund Use  Part III (Narrative)  Part I/II (Signature Page/Budget)  Questions Massachusetts Department of Elementary and Secondary Education 2 At any point during webinar, you may type a question into the chat, and we will address when appropriate or at the end.

Grant Timeline 3 ActivityDate Information WebinarsGrant presentation and questions (90 mins): Tuesday, July 26th 10:30-12:00 Monday, August 1st 2:00-3:30 Will address questions ONLY (30 mins): Thursday, August 4th 2:30-3:00 Monday, August 8th 10-10:30 Wednesday, August 10th 9:30-10:00 Monday, August 15th 9:00-9:30 Funding Opportunity PostingLate-July Intent to Apply Due (non-binding)August 5 th * Full Proposal DueAugust 19 th * Award NotificationsLate-September Anticipated Program Start DateOctober 2016 *Please note updated due dates!

Commonly Used Acronyms  OST = Out-of-School Time (including after-school, before-school, weekends, vacations and summer!)  ASOST-Q = Quality Enhancements in After-School and Out-of- School Time Grant  FC 530 = (Fund Code 530)  ESE = The Department of Elementary and Secondary Education  PD = Professional Development  SL = Service-Learning OTHERS…? Massachusetts Department of Elementary and Secondary Education 4

Overall ASOST-Q Grant Purpose & Priorities Enhance quality of OST programming Improve Student Outcomes (academic, social, emotional, physical and civic) Massachusetts Department of Elementary and Secondary Education 5

Purpose & Priorities  Category A – Quality Enhancements  Enhance existing OST programming in one or more areas  Category B – Regional or Statewide Professional Development (PD)  Provide PD for OST program staff/providers  Category C –Service-Learning (SL) Curriculum Development  Develop, pilot and document SL curriculum for summer Massachusetts Department of Elementary and Secondary Education 6 An entity my submit an application under only ONE category!

Eligibility Massachusetts public school districts, non- public schools, and public and private community-based organizations with existing OST programs are eligible to apply for funding. Massachusetts Department of Elementary and Secondary Education 7

Key Requirements Category A: Quality Enhancements  ~75-80% of grants awarded  Up to $20,000 per applicant (to support enhancements at one or more sites)  Implement quality enhancements that support identified needs or gaps in program services in one of quality criteria areas (see next slide).  Programs participating in the Department of Early Education and Care’s Quality Rating and Improvement System (QRIS) are encouraged to propose quality enhancements that support advancement through QRIS. Massachusetts Department of Elementary and Secondary Education 8

Key Requirements Category A: Quality Enhancements  Areas for Quality Enhancements:  Comprehensive Academic and Non-Academic Programming  To provide a balance of meaningful and engaging activities that support youth’s overall development.  Partnerships  To collaboratively deliver effective services that provide continuity between the school day and OST  Serving Special Populations  To support inclusive programming for students with disabilities and students who are English Language Learners Massachusetts Department of Elementary and Secondary Education 9

Key Requirements Category A: Quality Enhancements  Areas for Quality Enhancements:  Family Involvement  To provide varied opportunities for families to be involved in their child’s OST programming  Highly Qualified Staff  To support hiring and ongoing PD to ensure high quality staff are offering quality OST programming  Evaluation Systems  To support continuous program improvement and demonstrate program effectiveness Massachusetts Department of Elementary and Secondary Education 10

Key Requirements Category A: continued  Utilize Department-sponsored program evaluation tools to support continuous improvement. (Training will be provided.)  Funds requested must be clearly linked to proposed program enhancements.  Funds may be used to support costs associated with additional high quality staff to enable more youth to be served in the program. Massachusetts Department of Elementary and Secondary Education 11

Key Requirements Category B: Regional or Statewide PD  ~5% of grants awarded  Up to $20,000 per applicant  Provide PD for OST programs that includes networking and is aligned to ESE’s high quality standards  Work with ESE to review OST PD needs, finalize offerings and distribute schedule/registration Massachusetts Department of Elementary and Secondary Education 12

Key Requirements Category C: SL Curriculum Development  ~15-20% of grants awarded  Up to $35,000 per applicant  Identify a team to participate in required training, develop/write, implement and document the curriculum.  Pilot the curriculum at an existing summer programs for a minimum of 25 hours over a minimum of 4 weeks. Massachusetts Department of Elementary and Secondary Education 13

Key Requirements Category C: continued  Work with ESE to document and submit curriculum developed for sharing.  Budget $7,500 ($5,000 school year / $2,500 summer) in the grant request to support required PD provided by the Department and its partners.  Includes: up to 7 days of PD and coaching, and support for documenting and publishing developed curricula. Massachusetts Department of Elementary and Secondary Education 14

Part III – Required Program Information: Category A In general:  Describe your existing program / services  Describe a typical day in your current program from the perspective of the students you serve  Describe current funding that supports your program Massachusetts Department of Elementary and Secondary Education 15 Complete Questions A1-A7

Part III – Required Program Information: Category A continued  Describe:  Proposed enhancements to be supported by this grant  Identified needs that the proposed enhancements help to address  Anticipated outcomes and how they will be measured  Budget justification for how grant funds will support the proposed activities Massachusetts Department of Elementary and Secondary Education 16 Complete Questions A1-A7

Part III – Required Program Information: Category B  Describe experience providing PD for the OST field  Consider the needs of the OST field – from summary data from ESE/EEC survey and other sources  Describe proposed trainings including format, timeframe for offering, audience Massachusetts Department of Elementary and Secondary Education 17 Complete Questions B1-B6

Massachusetts Department of Elementary and Secondary Education 18 Part III – Required Program Information: Category C Complete Questions C1-C5  Describe experience developing and/or delivering curriculum, particularly in chosen content areas  Identify a team that will participate in required PD and write/develop the curriculum  Describe the academic and social and emotional needs of the students to be served  Describe the anticipated outcomes for students

Massachusetts Department of Elementary and Secondary Education 19 Part III – Required Program Information: Category C Complete Questions C1-C5  Describe the SL topic that will be the focus of the curriculum, if known  Describe the existing summer program and how/when the SL curricula will be piloted during the program  Describe the training that will be provided for program staff implementing the curricula  Describe current funding that supports your program

Part III – Required Program Information: Category C **Reminders**  Significant time should be “budgeted” during the school year for participating with ESE and its partners in PD and coaching, AND for curriculum writing/development.  Be open to honing/adaption the curriculum focus upon award  Existing lessons/activities, etc. may be adapted/integrated into the developed curriculum (for which we will provide the framework!) Massachusetts Department of Elementary and Secondary Education 20 Complete Questions C1-C5

Part III – Required Program Information: All Categories  Applicants that are NOT a public school district, city, or town MUST demonstrate capacity to administer the grant by:  Describing previous experience with similar sized grants  Append proof of fiscal responsibility – most recent audit LETTER (not the full audit, please!) Massachusetts Department of Elementary and Secondary Education 21

Part I/II – Signature Page/Budget  Different signature and budget documents for:  Category A and B  Category C  Start with ‘Instructions’ tab  Much will pre-populate and total for you!  Problems –  Let’s explore…! 22

Submission Instructions  Where to find RFP/Part III:  Intent to Apply Due: August 5 th * ( Enhancement-Grant-Intent-to-Apply ) Enhancement-Grant-Intent-to-Apply  Application Due: August 19 th * ( and postmarked) *please note updated due dates Massachusetts Department of Elementary and Secondary Education 23

Submission Instructions  Submit all required forms (by 5pm on 8/19) via to  In original Word or Excel form; AND  Scanned PDF of Part I (school year and summer)  Mail (postmarked or hand-delivered by 8/19) TWO sets of all required documents:  at least one is single-sided, marked "ORIGINAL," and includes all original signatures  Please collate in the order listed in the Required Forms section  Please secure each set with one clip for the entire set. Please do not staple. Massachusetts Department of Elementary and Secondary Education 24

Questions? Massachusetts Department of Elementary and Secondary Education 25