Welcome! We will begin our webinar at the top of the hour Please have your grant data collection and reporting forms available in this order o Grantee Report Tracking Sheet – Evaluation ID Assignments o Volunteer Knowledge Survey Instructions and Form o Life Skills Assessment Instructions and Form o Semiannual Grantee Report As you log on, do not be surprised if you don’t hear anyone else; participants are placed on mute in order to limit background noise Youth Advocacy Sub-grant Grant Webinar

Youth Advocacy Sub-grant Data Collection and Reporting Requirements

Sarah Catherine Williams Research Scientist Child Trends Coral Edward Member Services Associate National CASA Association PRESENTERS

By the end of the webinar, you will be able to: Describe the requirements of the Youth Advocacy Sub-grant data collection and reporting Access the Youth Advocacy Sub-grant data collection and reporting forms online Be familiar with steps for completing the required forms Objectives

Purpose: To increase the number of children ages 0-17 served by volunteers in the court and community beyond prior year’s level and for youth served to improve work and study skills, self care and social support. Grant Period: July 1, 2016 – June 30, Youth Advocacy new grantees Youth Advocacy Sub-grant

Volunteers Recruited, trained, activated and retained Youth Served, improved life skills, success in school and delinquency involvement Importance of Reporting To show outputs and outcomes in relation to:

State and local program page Reporting tools Youth Advocacy Sub-grants and State Awareness and Recruitment Campaign Sub-grants Data Collection and Reporting

Questions so far?

To link pre and post assessments and surveys For volunteers: National CASA Program Number plus unique three digit identifier (example ) For youth: The ID# of the volunteer assigned plus a one digit identifier (example– ) Evaluation ID Assignment Instructions

To track required grant related information Tracking sheet has eight tabs – Notes, Volunteers, Youth and a tab for each of the reporting periods It is required that all grantees use the tracking sheet provided by National CASA Grantee Report Tracking Sheet

Components: Volunteer name and evaluation ID# Dates related to volunteer recruitment, training, assignment and retention Tracking Sheet – Volunteer Information

Components: Youth and volunteer name and evaluation ID# If child/youth is Native American/Alaska Native Dates YLSA taken Dates relating to arrest, sentencing and incarceration If child/youth engaged with the volunteer Tracking Sheet – Youth Information

To measure the volunteer’s understanding of advocacy and mentoring for older youth Taken before and after completion of Fostering Futures training Takes minutes to complete Available online or by hard copy Volunteer Knowledge Survey

Online administration Note – there is no way to save survey as you input data – all answers must be entered at one time Paper administration Form made available to volunteer and results entered into Survey Monkey online Volunteer Knowledge Survey (continued)

To measure changes in youth life skills over time 65 items categorized within three areas: Work and study skills Self care Social support To be completed by youth and advocate Youth Life Skills Assessment

To be completed for youth ages 14 and older Completed within two months of volunteer assignment to case and at one year or case closure – whichever comes first Takes minutes to complete Youth Life Skills Assessment (continued)

Online administration Note – there is no way to save survey as you input data – all answers must be entered at one time Paper administration Form made available to volunteer and results entered into Survey Monkey online Youth Life Skills Assessment (continued)

Monthly Expense Report Quarterly Phone Calls Semiannual Grantee Report Grantee Narrative Report Grantee Reporting

Reporting period:Due date: Every month 15 th of each month beginning in July Entered online at Grantee Budget Information SystemGrantee Budget Information System Monthly Expense Report

Designated National CASA Staff will contact grantee at least quarterly. You will receive a reminder prior to the quarterly phone call. Quarterly Phone Calls

Reporting period:Due date: 7/1/16 – 12/31/16January 15, /1/17 – 6/30/17July 15, 2017 Entered online at Semiannual Grantee Report

To report grantee related outputs and outcomes Report only on grant-related volunteers and youth served - volunteers recruited, trained and activated and youth served as a result of this grant All fields must be number/digit Semiannual Grantee Report Instructions provide detailed instructions on completing the form including definitions for information requested Semiannual Grantee Report (continued)

Three Components: Program information Volunteer recruitment, training, activation and retention information Youth served information – assigned, offending and grade promotion Semiannual Grantee Report (continued)

Reporting period:Due date: 7/1/16 – 12/31/16January 31, /1/17 – 6/30/17July 31, 2017 Grantee narrative reports are submitted online via Key Survey. An with a link to the form will be sent to grantees one month prior to the due date. Grantee Narrative Report

Coral Edward , ext. 217 Sarah Catherine Williams Questions?