Community and Hall Councils Presented by James Han, Temetria Hargett and Jane Lee

Objectives create successful community/hall councils Participants will be provided instruction on the steps necessary to create successful community/hall councils being engaged being present Participants will be provided instruction on the value of being engaged with students and being present at council activities role of an advisor Participants will be provided instruction on the role of an advisor working with student volunteers constitution Participants will be provided instruction on the use of the community/hall council constitution in working with councils elections Participants will be provided instruction on the process of launching community/hall councils in the fall and holding elections

Tying it all Together Res Hall/ Community Councils RHA at UGA GRHO SAACURH NACURH Our residence hall and community councils are the foundation for a much larger, national organization, NACURH.

UGA Housing’s Student Orgs. National Residence Hall Honorary (NRHH) You’ll be asked to nominate residents for membership. The four pillars are scholastics, recognition, service, and leadership. Useful for submitting OTMs Residence Hall Studios (RHS) Useful for advertising on channel 12.1 Residence Hall Association (RHA)

Residence Hall Association at UGA Each on campus resident pays an activity fee ($20) per semester to fund RHA activities. RHA, in turn, allocates $9.50 per resident to establish each council’s budget. Councils send representatives (RHA Reps) to the weekly RHA meetings to vote on legislation, allocations, etc., and to receive updates regarding campus-wide programming. Regular attendance at these meetings by your RHA Reps secures the funding for your council.

University Housing Residence Hall Association NRHHRHS Community / Hall Council Brumby Community Council4 votes Russell Community Council4 votes Creswell Community Council4 votes Building votes Payne Hall Council1 vote Morris Hall Council1 vote Reed Hall Council1 vote Church, Hill, Boggs Hall Council2 votes Mell/Lipscomb Council1 vote Myers (Myers,Mary Lyndon, Rutherford, Soule) Community Council 2 votes O-House Council2 votes ECV Community Council5 votes Brown Hall Council1 vote FGH0 votes * RHA Org. Chart

The Do’s and Don’ts of Advising (Creating successful councils) Do remember that the students you advise are volunteers. Do establish good rapport with the group and maintain professionalism. Do attend meetings and programs. Do make suggestions; do not impose. Do work with the exec board. Don’t do the work of the exec board. Do challenge the group to consider all sides. Do help the group establish team spirit and cooperation. Do help foster growth and development within the group. Do treat each council and person within the council as individuals and limit comparisons.

The Role of an Advisor (Being Engaged and Present) An advisor is a person who gives advice or makes a recommendation as to a decision or course of action. 1.Advisors suggest and provide input but do not have decision-making authority. 2.Most positions should be voted on, not appointed by the advisor. 3.The group exists to serve students and not the advisor. 4.Rewards are based on the accomplishments and personal growth of the group. 5.The advisor is not a voting member of the group. 6.Advising is a component of your job description.

Other Roles of Advisors Mediator, Analyst, Diplomat, Disciplinarian, Mentor, Motivator, Educator, Group Facilitator, etc. Program shopping Attending events and programs Attending meetings: executive board, general body, 1:1 meeting, etc. Personal development: time management, socials, community service, bonding outside of building(s), retreats, reflections Professional and group development: group dynamics, leadership, communication, StrengthsQuest Other duties as assigned (or needed)

The Constitution It is the document that guides your council’s activities Read it thoroughly as an advisor and know it well Introduce it early in the academic year Make revisions (if applicable) Briefly educate floor/general body Robert’s Rules (TBD by council)

Hall/Community Council Training Each semester, RHA sponsors Exec n Rec. This year, the “Exec” part is September 13 th TBA on the “Rec” part RHA also offers a retreat opportunity for each council, up to $100. Create a proposal to present at a RHA exec board meeting to receive the allocation. Consider on-going training based on your group’s needs throughout the year.

Launching your Council through Elections Elections guide & instructions; these are sent to Tamara before elections can begin Recruitment & interest meetings (in liaison with RHA) Things to consider that may vary by council: Advertisement & social media Paper ballots vs. electronic voting Petitions vs speeches Applications-questions Other: run-offs, filling vacancies, impeachment, accountability (these items should be addressed in the council’s constitution)

Stages of Group Development Bruce Tuckman (1965) Forming Storming Norming Performing Adjourning Facilitating the process Teambuilding True Colors, StrentghsQuest, etc. Understand group dynamics One on one meetings

Maintaining the Morale Recognition OTMs/OTY Mid year reflection

Advising Concerns What are some concerns you have regarding advising?

Letter to Self Jot down a few ideas to propel you forward through the year. What type of advisor do you want to be? In what ways will you be a resource to your council/board? How will you encourage your board and maintain other responsibilities of the RHD position? (We will collect these and return during Exec n Rec.)

Questions? Questions? Please feel free to contact us : James Han Tamara Burke RHA Eboard (info found on RHA website): Temetria Hargett Jane Lee