Agresso 5.5 Requisition Approval Trainer: Lorraine Barclay Friday, 30 September 2016

Agresso 5.5  Introductions  Timing  Mobile phones, silent please… Housekeeping

Agresso 5.5  Approval levels  Accessing your task in Agresso Self Service  Navigation, windows and terminology  Approving, rejecting and generating a Purchase Order Overview This presentation will cover…

Agresso 5.5  All requisitions will require approval  Budget Holder must always approve  Purchase Invoices  Don’t know the price?  Blanket orders / Call off  System tolerance  Commitment Accounting What’s different in Agresso?

Agresso 5.5  1 verbal or written quote.  Buyer must have market knowledge to ensure best value  Who must approve; Requisitioner → Budget Manager or substitute (single user check if Budget Manager is Requisitioner) Approval Levels <£2,000

Agresso 5.5  If no preferred supplier. 2 written e-quotations.  Must be agreed under SGUL’s short form ts&cs. If supplier rejects ts&cs will need to be reviewed and approved by Procurement  One quote? – make a Single Tender Application approved by Budget Holder then sent to Procurement  Attach documentation  Who approves? Requisitioner → Budgetholder or substitutes → Cost centre owner (single user check if Budget Manager is Requisitioner). Evidence of obtaining written quotes will be attached to the requisition. Approval Levels £2,000-£10,000

Agresso 5.5  If no preferred supplier. ITQ to be completed to min 3 suppliers  Min 2 quotes by  One quote? – make a Single Tender Application. Approved by 2 evaluators, Budget Holder/Director of Finance then sent to Procurement  Attach documentation  Who approves? Requisitioner → Budgetholder or substitute → Senior Executive or Finance & Commercial Director  Senior Executive or Finance & Commercial Director is alerted of requisition for Financial Approval before the Purchase Order is issued to supplier.  Evidence of obtaining written quotes will be attached to the requisition. *or equivalent Approval Levels £10,001-£50,000

Agresso 5.5  Consult Procurement prior to supplier discussions. Procurement manage ALL tenders over £50k  ITT to 5 suppliers  Less then 3 quotes? – make a Single Tender Application. Approved by a minimum of 3 evaluators, Budget Holder/Director of Finance then sent to Procurement  Attach documentation  Who approves? Requisitioner → Budgetholder or substitute → Principal, Deputy Principal or Chief Operating Officer  Director of Finance and Resources  Alert to Head of Procurement when Requisition generated (no approval) * or equivalent Approval Levels £50,001+

Agresso 5.5 message for requisition approval … …  Access Self Service via the link in or Intranet

Agresso 5.5 System Demonstration

Agresso 5.5 Thank you for attending. Lorraine Barclay Friday, 30 September 2016