Approve the purchase of equipment for council chambers from Digital Resources Inc in the amount of $189,965 Item 4E

B4 Provide high quality customer service B6 Optimize use of technology

High Level Description The current video components: The current video components: At the end of the support lifecycle At the end of the support lifecycle No support for high definition No support for high definition No support for digital outputs No support for digital outputs Systems being upgraded: Systems being upgraded: Replacing all control room equipment Replacing all control room equipment Replacing 2 of the 4 cameras with HD Replacing 2 of the 4 cameras with HD Replacing voting software Replacing voting software

Cameras High Resolution HD Imagery Featuring 3x 1/3" 2.2MP MOS sensors, this camera is capable of producing high definition video in 1080i, 1080p, and 720p formats, as well as standard definition 480i, 480p, 576i, and 576p formats. Dynamic Range Stretch (DRS) helps to minimize saturation and prevents blocking up shadows and blowing highlights. A built-in 4-position ND filter also helps with controlling exposure while 16-axis color correction allows you to fine tune your imagery directly from the camera. Broad Pan and Tilt Range with Quick Movements Offering a panning range of +/- 175° and a tilt range from -30° to +210°, this camera has a wide versatility of viewing angles suitable for a variety of indoor situations. It also features a noise level of NC35 when panning or tilting, which is quiet enough to not disturb the environment during weddings, theater performances, or other locations where sound is of high importance. The high speed 60°/second make this camera ideal for use during sporting events or other situations where fast-paced, frenetic activity occurs. You can also utilize up to 100 different camera and lens preset positions for situations that require a variety of fixed angle shots or for operation by non-technical personnel.

Control Room Equipment Switcher: Combine 8 HD/SD Integrated Clip Server: holds up to 30 hours of H.264 or ProRes clips (transitions, animations backgrounds, etc) Broadcast-quality Harris Inscriber GS Character Generator

Voting Software Allows for quick/easy votingAllows for quick/easy voting Provides ability to quickly add/changes itemsProvides ability to quickly add/changes items Customizable interfaceCustomizable interface Mayor control of podium microphoneMayor control of podium microphone Future display of agenda items on screenFuture display of agenda items on screen Many other additional opportunitiesMany other additional opportunities

Budget Information The total amount requested is $189, The total amount requested is $189, Council approved $190,000 in the FY13 Strategic Fund account Council approved $190,000 in the FY13 Strategic Fund account

Thank you. Contact Dale Dean with questions