ENROLMENT 2014/2015

AGENDA Stages of enrolment On-line enrolment Face-to-face enrolment Importance of student experience Importance of the data collected Further information The enrolment task – sample student

THREE/FOUR STAGES OF ENROLMENT MY ASTON PORTAL (MAP) 1st Stage - ON LINE ENROLMENT (student status = P before enrolment). Students will check and confirm their data and agree to the terms and conditions of the University. 2nd Stage – UPLOAD PHOTO AND VERIFICATION All students are required to upload a photo and this photo is verified by ISA. (student status = P-EN after verification). 3rd Stage - (OVERSEAS STUDENTS only) – PASSPORT SCANNING (includes scanning of travel documents, passports and visas. The Passport Scanning Check-In session will be available from 22nd September.) Final Stage - FACE TO FACE ENROLMENT (student status = P-EN before face to face enrolment and C (Current) after face-to-face is completed.) Students are able to view clearly in MAP the status of each stage

1st STAGE – ON LINE ENROLMENT ON MAP Students will be able to check or provide further information on the following: Section 1: Personal Details Section 2: Programme Details Section 3: Student Finance Section 4: Education Background Section 5: Qualifications on Entry Section 6: Country of Residency Section 7: Declaration

FINAL STAGE - FACE TO FACE ENROLMENT Assessors are required to: Verify their ID, personal data and documentation Confirm the data that is already held Check any flagged areas against applicant’s evidence Check and confirm qualifications and fee status Resolve any problems or disputes Answer any questions the student may have Remember the importance of first class customer service

CREATING A POSITIVE STUDENT EXPERIENCE Be available in a timely manner Greet the student in a friendly way Listen Be interested Be helpful Take the extra step Don’t make promises unless you know that they can be fulfilled

IMPORTANCE OF DATA The quality of the data that is captured and confirmed at face-to-face enrolment is extremely important and assessors must be careful to ensure that the data is accurate and up-to-date. Highest qualification on entry combined with post-code on entry – impacts on widening participation funding. Student demographic/personal data – for example place of birth is relevant for widening participation and other funding.   Entry qualifications generally (particularly incoming tariff scores) – impacts on league tables rankings. Evidence of employer sponsorship (where applicable) – impacts on whether we can access alternative funding streams for students.

ENROLMENT TIMETABLE Enrolment slots – ABS PGT, ABS UG and LHS

FURTHER INFORMATION UNIVERSITY INTRANET Enrolment Page: http://www1.aston.ac.uk/registry/for-staff/admissionsandenquiries/enrolment/ Timetable for enrolment Enrolment Process Chart Assessors Guide Enrolment screen shots for face-to-face enrolment (PG Overseas & UG Home) Reminders during demo: Address type – double check it corresponds with contact address Admissions staff – ensure SQEs have a subject code Main source of funding – choose major source; if 50/50 pick either School staff – check exchange student SCE MOA and Ext student type are relevant prior to face-to-face enrolment SQEs – check accuracy now prior to face-to-face