Chicago Area Facilities (CAF) Electrical Safety Program

2 Electrical Safety Program

3 Why is it important? −Every electrical activity carries some degree of risk; therefore everyone should be aware of the type of electrical hazards associated with their work −The Electrical Safety Program provides guidance on the requirements for electrical safety-related work practices and procedures

4 Electrical Safety Program Who does it apply to? -All individuals who work at the Chicago Area Facilities (CAF), including tenants, (per lease agreement) What is it? −An update to the existing CAF Electrical Safety Program −Comprised of 5 policies/procedures −Purchasing Electrical Equipment −CAF Electrical Safety Policy −LOTO −Electrical Safety While Working on or Near Energized Parts Less than 600 Volts −Temporary Electrical Installations

5 Electrical Safety Program Procedures and Policies Purchasing Electrical Equipment −Who does this apply to? −Anyone who purchases electrical equipment −What’s it about? −All electrical equipment must be approved by a nationally recognized testing laboratory (NRTL) such as, Underwriter's Laboratory, Canadian Standards Association or Factory Mutual or approved by the site electrical engineering authority

6 Electrical Safety Program Procedures and Policies CAF Electrical Safety Policy −Who does this apply to? −All individuals, including tenants (per lease agreement) −What’s it about? −This policy describes the roles and responsibilities and training requirements for each type of electrically trained individual: −Electrically Aware Person (General population) −BP Business Unit Qualified Individual (Can be qualified for one or more tasks) −Contractor Qualified Individual (Meade or IISN Elec. Craft) See Slides for additional information

7 Electrical Safety Program Procedures and Policies LOTO −Who does this apply to? −Individuals qualified to perform LOTO, including tenants (per lease agreement) −What’s it about? −Each individual servicing a piece of equipment will individually lockout & tagout every source of energy associated with the equipment −Procedure discusses the practical ways this requirement is met and the various exceptions at this site −Equipment lockout/tagout procedures −All types of energy sources, including electrical, mechanical, hydraulic, pneumatic, chemical, thermal and radiation See the LOTO Procedure for additional information

8 Electrical Safety Program Procedures and Policies Electrical Safety While Working on or Near Energized Parts Less than 600 Volts −Who does this apply to? −Qualified individuals, including tenants (per lease agreement), who have been authorized by their supervisor to work on or near energized electrical parts less than 600 volts −What’s it about? −This procedure is intended to control the hazards and risks associated with working on or near energized (live) parts and is applicable to individuals who operate, service or install electrical systems See Slides for additional information

9 Electrical Safety Program Procedures and Policies Temporary Electrical Installations −Who does this apply to? −Qualified individuals, including tenants (per lease agreement), authorized by their supervisor to perform temporary electrical installations −What’s it about? −This procedure establishes the minimum requirements for the controlling the hazards and risks associated with temporary wiring and lighting installations See slides for more information

10 Electrical Safety Program Principles −Plan every job and document first-time procedures −Anticipate unexpected events −Identify and minimize the hazard using the site hazard assessment procedures −Protect the employee from shock, burn, blast, and other hazards due to the working environment −Inspect/evaluate the electrical equipment −Use the right tools for the job −Maintain the electrical equipment’s insulation and enclosure integrity −De-energize, if possible using the site LOTO procedures

11 Electrical Safety Program Controls −All individuals working at CAF shall adhere to this electrical safety program −Use procedures as “tools” to identify the hazards and develop plans to eliminate/control the hazards −Use a logical approach to determine the potential hazard of a task −Identify and use precautions appropriate to the working environment −De-energizing an electrical conductor or circuit part and making it safe to work on is in itself a potentially hazardous task −Every electrical conductor or circuit part is considered energized until proven otherwise. −No bare-hand contact is to be made with exposed energized electrical conductors or circuit parts above 50 volts to ground

12 Electrical Safety Program Electrical Safety Policy

13 Training Requirements – Electrical Safety Policy OSHA Requirements −OSHA requires that all employees who face a risk of electrical hazard that is not reduced to a safe level by the applicable electrical installation requirements receive training in electrical safety-related work practices Training shall include: −The specific hazards associated with electrical energy, including the relationship between electrical hazards and possible injury −Safety-related work practices and procedural requirements (as necessary) to provide protection from the electrical hazards associated with their respective job or task assignments

14 Training Requirements – Electrical Safety Policy

15 Training Requirements – Electrical Safety Policy All Individuals −Complete the Electrical Safety Awareness Training Course −Individuals trained to this level are unqualified to perform work on energized or de-energized equipment but may still encounter the potential for electrical hazards and risks in the form of loose or frayed cords, overloaded outlets, improper use of extension cords, etc. −Individuals who have completed the Electrical Safety Awareness Training Course are considered “Electrically Aware”

16 Training Requirements – Electrical Safety Policy BP Business Unit (BU) Qualified Individuals −Completes the Electrical Safety Awareness Training Course −Completes all required training for each task/equipment they are qualified for (An individual may be qualified for one task, but remain unqualified for others) −Authorized by their supervisor to perform specific electrical- related job tasks −Performs Personal Protective Equipment (PPE) maintenance −Note: A qualified individual is permitted to work only on the equipment/tasks for which they have completed training.

17 Training Requirements – Electrical Safety Policy Contractors (Contractor Qualified Individuals) −Develops and implements an electrical safety program that meets or exceeds the requirements of the CAF electrical safety program −Ensures safety procedures are in place −Ensures employees receive refresher training and retraining if equipment or the procedure changes −Ensures all of their employees working at CAF are properly qualified in the type of work they perform −Provides their employees with the necessary safety-related work tools and personal protective equipment (PPE) −Prepares SOPs addressing the use, care and testing of PPE −Ensures the integrity of PPE and other insulated equipment through periodic testing as indicated in 29 CFR and

18 Training Requirements – Electrical Safety Policy Contractors (Contractor Qualified Individuals) - continued −Ensures their employees are instructed in the hazards CAF communicates to the contract employer (in addition to the basic training required by codes and regulations) −The contractor shall advise CAF of: −Any unique hazards presented by the contractor’s work −Any unanticipated hazards found during the contractor work that CAFO or the BU did not mention −The measures the contractor took to correct any violations reported by CAFO and to prevent such violations from occurring in the future −Maintains all training certification records and documentation for their employees who work at CAF

19 Electrical Safety Program Procedure for Electrical Safety While Working On or Near Energized Parts Less than 600 Volts

20 Who, What & When – Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts Who does it apply to? −Qualified individuals, including tenants (per lease agreement) who work at the Chicago Area Facilities (CAF) −A person can be considered qualified with respect to certain equipment and methods (such as maintenance of HVAC equipment) but still considered unqualified for others. −Does not pre-empt or eliminate the need for other applicable permits, procedures, policies or guides

21 Who, What & When – Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts What is it? −This procedure is intended to control the hazards and risks associated with working on or near energized (live) parts and is applicable to persons who operate, service or install electrical systems −This procedure applies only to work conducted on or near energized electrical parts at less than 600 volts When does it have to be implemented? −Implementation deadline:

22 Circumstances Where Working On or Near Energized Electrical Parts Less than 600 Volts is Justified Greater Hazard −Energized work shall be permitted where the Business Unit can demonstrate that de-energizing introduces additional or increased hazards. −Examples of increased or additional hazards include, but are not limited to: −Interruption of life support equipment −Deactivation of emergency alarm systems −Shutdown of hazardous location ventilation equipment

23 Circumstances Where Working On or Near Energized Electrical Parts Less than 600 Volts is Justified (continued) Infeasibility −Energized work shall be permitted where the BU can demonstrate that the task to be performed is infeasible in a de- energized state due to equipment design −Examples of work that might be performed within the Limited Approach Boundary of exposed energized electrical conductors or circuit parts because of infeasibility include: −Performing diagnostics and testing (e.g., start-up or troubleshooting) of electric circuits that can only be performed with the circuit energized −Work on circuits that form an integral part of a continuous process that would otherwise need to be completely shut down in order to permit work on one circuit or piece of equipment

24 Circumstances Where Working On or Near Energized Electrical Parts Less than 600 Volts is Justified (continued) Less than 50 Volts −Energized electrical conductors and circuit parts that operate at less than 50 volts to ground shall not be required to be de- energized where: −The capacity of the source and any over current protection between the energy source and the worker are considered −It is determined that there will be no increased exposure to electrical burns or explosion due to electrical arcs

25 Roles and Responsibilities– Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts Electrical Specialist −Trained and qualified as an authority to issue Energized Electrical Work Permits Performing Authority (Supervisor/Foreman) −Obtains an Energized Electrical Work permit −Ensures the person requesting Energized Electrical Work has provided a justification for the work and has authorized working on the energized equipment −Performs risk assessments as required, i.e. Task Safety Analysis (TSA), Task Risk Assessment (TRA) −Confirms each instance of energized electrical work is properly evaluated and prepared by addressing all hazards to assure personnel are protected

26 Roles and Responsibilities– Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts Qualified Individual (Personnel Performing the Work) −Have been designated as Qualified (for the task at hand) −Authorized by the site Performing Authority to perform electrical work according to the requirements of this procedure

27 Roles and Responsibilities– Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts Business Unit Requesting the Work −Ensures safety procedures are in place −Requests and provides justification for live electrical work in Section 2 of the Energized Electrical Work Permit −Ensures it understands the potential ramifications of Energized Electrical Work when notified of Energized Electrical Work that will take place adjacent to or within their area −Signs the Energized Electrical Work Permit to acknowledge notification that energized electrical work shall take place adjacent to or within their area. (Verbal acknowledgement is acceptable if emergency energized electrical work is required after hours) Project Manager −Reviews and signs off on the Energized Electrical Work Permit for work taking place in their area of authority

28 Roles and Responsibilities– Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts IISN HSSE −Ensures that all contractors/subcontractors complete Electrical Safety Awareness training that is equal to or more rigorous than that required for BP employees and commensurate with the type of work being performed −Requires contractors performing work on or near exposed energized equipment be certified and trained on electrical safety in accordance with 29 CFR and NFPA 70E Article for qualified technicians and qualified electricians/instrument technicians, and 29 CFR for telecommunications contract personnel

29 Roles and Responsibilities– Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts IISN HSSE (continued) −Verifies that contractors have: −Provided adequate inventory of all required PPE for qualified technicians and qualified electricians/instrument technicians −Prepared SOPs addressing the use, care and testing of PPE −Ensured the integrity of PPE and other insulated equipment through periodic testing −Directs contractors through BP’s Passport Training if required

30 Permit Requirements - Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts −An Energized Electrical Work Permit is required for all work performed on or near energized electrical parts, with the exception of work performed by a qualified person that is related to testing, troubleshooting and voltage measuring −This work may be completed without an energized work permit provided an appropriate safe work practices plan and PPE are used

31 Work Plan and TRA - Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts −A work plan shall be prepared and a Task Risk Assessment (TRA) completed prior to conducting energized electrical work −The work plan should include: −Personnel involved and their responsibilities −Results of various testing procedures −A description of all planned rehearsals −A list of all tasks in technical detail, including the required or desired result of the task (where applicable) −Specific back-out plans −A summary of the work plan’s outcome, including the overall results of the testing, upgrading, repairing and construction work, lessons learned and next steps, and a final list of attendees and their contact information

32 Conduct a TSA - Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts −Prior to each job, the Performing Authority shall conduct a TSA with all involved workers and affected personnel −TSA topics include: −The TRA, simultaneous operations (SIMOPS) and other potential hazards, safe work procedures/plan, additional permitting requirements, etc. shall be reviewed −PPE requirements shall be discussed −The TSA shall be reviewed by the Designated Approver/Electrical Specialist as part of the approval process

33 Permit Cancellation - Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts −The Energized Electrical Work Permit shall become void under any of the following conditions, if that condition was not anticipated and a response plan for that condition was not developed in the Work Plan: −The surrounding work conditions change due to power failure, fire alarms, LEL (Lower Explosive Limit), alarms, etc., etc. or any alarm that requires evacuation. −The work sequence reaches a point where work cannot continue safely or correctly −Equipment being worked on fails or does not perform as planned −Any member of the team determines that conditions are unsafe −IISN or BP can cancel the permit given sufficient cause

34 Permit Completion - Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts −The Performing Authority shall sign off to close the Energized Electrical Work Permit and forward the completed permit to IISN HSSE −IISN HSSE shall retain the completed permit for one year for review and audit

35 Also covered in Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts Electrical Hazards and Required Protective Equipment −General −Shock Hazards −Arc Flash Hazards −Personal Protective Equipment −Other Protective Equipment and Precautions

36 Training and Assurance - Electrical Safety While Working on or Near Energized Electrical Parts Less than 600 Volts Training −Individuals who operate, service or install electrical systems shall complete Qualified Worker Safe Work Practices training specific to their job assignment, and be trained and competent in all standard operating procedures associated with their specific task Training Documentation −Documentation of contractor/sub-contractor training shall be provided upon request to IISN Assurance −Completed permits and their associated documentation (e.g., risk assessments) shall be audited to ensure compliance with this procedure −IISN HSSE, along with an Electrical Specialist, audit a representative sample of ongoing work to ensure that it is conducted in accordance with the Energized Electrical Work Permit

37 Electrical Safety Program Procedure for Temporary Electrical Installations

38 Who, What & When – Temporary Electrical Installations Who does it apply to? −All qualified individuals, including tenants (per lease agreement) who work at the Chicago Area Facilities (CAF) −Does not pre-empt or eliminate the need for other applicable permits, procedures, policies or guides What is it? −A site-wide procedure establishing the minimum requirements for controlling the risks and hazards associated with temporary wiring and lighting installations −Temporary electrical installations follow the MoC process When does it have to be implemented? −Implementation deadline:

39 Activities Controlled by the Procedure for Temporary Electrical Installations −Temporary lighting and wiring during construction or used in temporary installations −Temporary wiring and installation in moist atmospheres −Installation where flammables may be present −Cord safety and the assembly of wiring and cord sets for use in the field (those considered to be temporary wiring extensions of the branch circuit) −Temporary power distribution panels

40 Roles and Responsibilities -Temporary Electrical Installations Qualified Individual −Completes all temporary wiring as per NEC article 590 −Disconnects and removes temporary wiring upon completion of the work Performing Authority −Follows the approved MoC work plan for the installation −Notifies Business Unit (if required) that a temporary electrical installation will take place in their area −Conducts a TSA before work begins

41 Roles and Responsibilities -Temporary Electrical Installations Business Units/Contractors −Ensures employees are trained and provides safety-related tools and PPE −Maintains training records −Ensures temporary wiring is removed prior to the agreed-upon end date IISN HSSE −Conducts periodic audits to ensure compliance with safe electrical work practices −Reviews and audits contractor/sub-contractor training records −Directs contractors through BP Passport Training, if required

42 Temporary Electrical Installations and the MoC Process −All temporary wiring shall be authorized and approved through the MoC process −The technical portion of the MoC shall be reviewed by site technical experts −MoC shall specify the date for removal of the temporary wiring −MoC shall remain open until the temporary wiring is removed; Change Coordinator verifies removal and closes the MoC

43 Conduct a TSA -Temporary Electrical Installations −Prior to each job, the Performing Authority shall conduct a TSA with all involved workers and affected personnel −TSA topics include: −Hazards associated with the job −Applicable procedures −Required PPE −Energy sources −Special precautions

44 General Requirements -Temporary Electrical Installations −Temporary wiring will only be allowed to be connected to 70E Arc Flash Green Category 0 Power sources −Temporary installations of electrical equipment must be in accordance with all applicable permanent installations as required by the National Electric Code (NEC) except as modified by the rules in NEC Article 590 −Temporary wiring in hazardous areas shall comply with NEC Article 500 for installations in electrically classified areas −Temporary wiring must be disconnected and removed immediately upon completion of the work for which it was installed

45 Training and Assurance -Temporary Electrical Installations Qualified Individuals Training −Complete Qualified Safe Work Practices Training specific to their job assignment Training Documentation −Documentation of contractor/sub-contractor training shall be provided upon request to IISN HSSE Assurance −IISN HSSE shall audit TSAs and MoCs related to temporary electrical installations

46 Implementing the Electrical Safety Program Questions? −Visit: Contact: −Purchasing −CAF Electrical Safety Policy −Custodian: Dan Graunke, −Electrical Technical Authority, Saleh Mohamed, −LOTO −Custodian: Dan Graunke, −CAF Procedure for Electrical Safety While Working On or Near Energized Parts Less than 600 Volts −Custodian: Saleh Mohamed, −CAF Procedure for Temporary Wiring Installations −Custodian: Saleh Mohamed,