Project 3 File, Document, and Folder Management and Windows XP Explorer

2 IMPORTANT  This is NOT to replace reading the chapter. This presentation only covers some of the major points, to get you started. Read the chapter, making sure to pay extra attention to the figures!  While you read this presentation, don’t forget to look below this area for extra notes … You can drag this line higher to enlarge notes area.

3 CHAPTER OBJECTIVES  Display icons in various views in a window  View the contents of a drive and folder  Open a document and application program from a window  Cascade and tile open windows on the desktop  Copy, move, and delete files from open windows

4 CHAPTER OBJECTIVES  Launch Windows XP Explorer  Expand drives and folders in Explorer  Display files and folders in Explorer  Display the contents of drives and folders in Explorer  Launch an application program from Explorer  Close folder expansions

5 CHAPTER OBJECTIVES  Copy, rename, and delete files in Explorer  Close Explorer  Display drive and folder properties  View bitmap images in a filmstrip and as a slide show  files and share folders  Find files and folders using Search on the Start menu  Use the Run command

6 INTRODUCTION  Two major ways to work with files and documents in Windows XP –My Computer window –Windows XP Explorer

7 MY COMPUTER WINDOW  My Computer command  Displays disk drives, CD-ROM drives, DVD drives, document folders, and network drives –1. Click the Start button. Click on My Computer on the Start menu –OR- –2. You might have a My Computer icon on your desktop. Double click to open.  See next slide

8 You can either (1)Click My Computer Icon -OR- (2)Click My Computer from Start Menu

9 LEFT PANERIGHT PANE

10 MY COMPUTER WINDOW  In XP you have a left and right pane in the My computer window  In other versions of Windows you probably only have one pane in the My Computer window  Contains information on –LOCAL DISK (C:) Hard disk Might also have other hard disks (with different letters) –CD Drive (D:) May or May Not be labeled D: –Floppy Drive (A:)

11 THE STATUS BAR  Contains information about the documents, folders, and programs in a window  Click View on the menu bar and then point to Status Bar

12 1. Notice there is no Status bar. Right now all you see is the taskbar at the bottom of the Desktop. 3. Now, click on View In menu bar and then Click on Status Bar and look at next slide… 2. Notice Menu Bar 4. By the way, how many programs are open on this desktop? Look at taskbar and notice only 1 button! Thus only 1 program is Open. This one … My Computer

13 1. Notice there is a Status bar now

14 VIEWING ICONS IN THE MY COMPUTER WINDOW  Click the Views button on the Standard Buttons toolbar and then point to Icons  This is an important item to try out and play with.

15 Click Icons

16 Click the Views button on the Standard Buttons toolbar and then click List to see this output

17 Click the Views button on the Standard Buttons toolbar and then click Details to get even more info

18 Click the Views button on the Standard Buttons toolbar and then click Tiles (this might be XP specific)

19 MY COMPUTER WINDOW  Look on page 3.10 and find the following: –Name button –Type button –Total Size button –Free Space button –Comment button

20 VIEWING THE CONTENTS OF DRIVES AND FOLDERS  Double-click the LOCAL DISK (C:) icon in the My Computer window. If the right pane of the LOCAL DISK (C:) window contains messages indicating the contents of the folder are hidden and should not be modified, click the Show the contents of this folder link

21 Look at title bar and notice we are now viewing the contents of the C: Drive!!!!!!

22 VIEWING THE CONTENTS OF A FOLDER  WINDOWS folder  Point to the WINDOWS icon in the My Computer window

23 Double-click the WINDOWS icon. If the right pane of the WINDOWS window contains a message indicating the contents of the folder are hidden and should not be modified, click the Show the contents of this folder link

24 Look at title bar and notice we are now viewing the contents of the Windows folder!!!!!!

25 OPENING A DOCUMENT FROM A WINDOW  Bitmap image has a file extension of.bmp –Double clicking a bitmap image opens up the Paint program  Microsoft Word or WordPad file has an extension of.doc –Double clicking this document automatically opens up Word or WordPad

26 Pages  Self-explanatory and VERY useful tidbits that are similar under all operating systems.

27 Making a Window Active  Click on Title Bar

28 Are there any applications open? Look on taskbar. There are no buttons so you can deduce that there are no applications running (though the operating system Is running, but that is a system program, not an application program…read Chapter 3 in DC!!)

29 COPYING, MOVING, AND DELETING FILES IN WINDOWS  THIS IS SO IMPORTANT. Many ways to do this.  One method: –Copy and paste which uses the Clipboard  You can’t see the clipboard, but it contains items that you have copied (Go to Edit on menu bar and click Copy). Items that you selected get placed on clipboard. Use Edit/Paste to move items from clipboard into something else.  A clipboard is like a middle man (holding area)

30 COPYING AND MOVING FILES IN WINDOWS  Summary: –Select files/folders you want to copy or move or delete Select by clicking ONCE so that it’s highlighted!!! Anything highlighted is selected. –Go to Edit on menu bar and choose Copy (or you can just press the Control key and C key at the same time: CTRL-C). –Now go to new location (where you want the items copied or moved). –Click Edit on menu bar and choose Paste!! (or press CTRL-V)

31 Deleting FILES IN WINDOWS  Summary: –Select files/folders you want to delete Select by clicking ONCE so that it’s highlighted!!! Anything highlighted is selected. –Press Delete Key on keyboard –OR- click on File on menu bar and click on Delete.

32 Example: COPYING FILES BETWEEN FOLDERS  Click the Start button on the taskbar  Click My Computer on the Start menu  Double-click the LOCAL DISK (C:) icon in the My Computer window  Double-click the WINDOWS icon in the LOCAL DISK (C:) window

33 COPYING FILES BETWEEN FOLDERS  Scroll down the right pane of the WINDOWS window until the icons for the Coffee Bean, Gone Fishing, and Greenstone files are visible in the right pane. If one or more of these icons is not available in the WINDOWS window on your computer, use any other icons.

34 Hold down the CTRL key and then click the Coffee Bean, Gone Fishing, and Greenstone icons. Release the CTRL key.

35 Right-click any highlighted icon and then click the Copy command on the shortcut menu Click Copy. Items are now in clipboard

36 Click My Documents and then click the My Pictures icon in the right pane

37 Double-click the My Pictures icon. Right-click an open area of the My Pictures window and then point to Paste on the shortcut menu

38 Click Paste Click the Close button to close the My Pictures window thumbnails view

39 DELETING FILES IN WINDOWS  Press delete key  Or click on File/Delete  Or right click and choose delete  Or drag items to Recycle Bin

40 WINDOWS EXPLORER  Allows you to view the contents of the computer, including drives, folders, and files, in a hierarchical format  Normally used by experienced users  PRACTICE THIS  READ BOOK  STUDY FIGURES

41 LAUNCHING WINDOWS EXPLORER  Click Start button, click Programs, choose Windows Explorer (non-XP operating systems).  For XP operating system see book.  COOL Shortcut trick: RIGHT click on Start button and then choose Explore!!!!

42 WINDOWS EXPLORER –LEFT PANE  Folders pane –Folder bar  Hierarchical structure  Minus sign  Plus sign

43 EXPANDING DRIVES AND FOLDERS  Click plus sign in the small box to the left of the My Documents icon in the Folders pane

44 DISPLAYING THE CONTENTS OF A FOLDER  Click the folder on the left sign, its contents are displayed on right side.  Remember, left side is just to view drives and folders (NOT FILES).  Right side is to view contents of a folder or drive you selected on left side.

45 COPYING FILES IN WINDOWS EXPLORER  PRACTICE THIS!!!!!!!!!!!!

46 RENAMING FILES AND FOLDERS  Right-click icon in the right pane and then click Rename on the shortcut menu  -OR- SELECT file or folder (by clicking on file or folder once so that it’s highlighted) and then click on File on menu bar and click on Rename.

47 REMOVING THE STATUS BAR - REVIEW  Click View on the menu bar  Click Status Bar on the View menu

48 PROPERTIES OF OBJECTS  Properties describe objects

49 DRIVE PROPERTIES  Open My Computer window. Right- click the LOCAL DISK (C:) icon in the right pane of the My Computer window and then point to Properties on the shortcut menu

50 Click Properties and then point to the Cancel button

51 Click the Cancel button

52 DRIVE PROPERTIES  Tools sheet  Hardware sheet  Sharing sheet  Gigabyte of RAM

53 DISPLAYING FOLDER PROPERTIES  Double-click the LOCAL DISK (C:) icon in the My Computer window. Right- click the WINDOWS icon and then point to Properties on the shortcut menu

54 My Pictures Window   Play around on your own. Use chapter as guide.

55 FINDING FILES OR FOLDERS  Search Companion –Allows you to search for files and folders, pictures and music files, people, computers on a network, and information on the Internet –VERY IMPORTANT TO KNOW –Differs slightly on different versions of Windows, but it still uses the same concept!

56 RUN COMMAND  Located on the Start menu  Used to launch programs  Useful when you want to launch an application program quickly  Path  Click the Start button on the taskbar and then point to Run

57 Click Run. Type notepad in the Open box in the Run dialog box and then point to the OK button

58 Click the OK button

59 Click the Close button on the Untitled – Notepad window title bar

60 LOGGING OFF FROM THE COMPUTER  Click the Start button on the taskbar  Click Log Off on the Start menu  Click the Log Off button in the Log Off Windows dialog box

61 TURNING OFF THE COMPUTER  Click the Turn off computer link on the Welcome screen  Click the Turn Off button in the Turn off computer dialog box

62 CHAPTER SUMMARY  Display icons in various views in a window  View the contents of a drive and folder  Open a document and application program from a window  Cascade and tile open windows on the desktop  Copy, move, and delete files from open windows

63 CHAPTER SUMMARY  Launch Windows XP Explorer  Expand drives and folders in Explorer  Display files and folders in Explorer  Display the contents of drives and folders in Explorer  Launch an application program from Explorer  Close folder expansions

64 CHAPTER SUMMARY  Copy, rename, and delete files in Explorer  Close Explorer  Display drive and folder properties  View bitmap images in a filmstrip and as a slide show  files and share folders  Find files and folders using Search on the Start menu  Use the Run command

Project 3 Complete The END