11 th May 2016 Clubhouse 8:00pm start Minis and Juniors AGM Slide 1 Stockport Rugby Club

Agenda 1. Chairman’s report - overview of season 2. 2 nd XV pitch floodlights 3. 3 rd XV pitch drainage 4. Minis Festival 2 nd October Treasurer’s report 6. Nominations & elections of officers season 7. Any Other Business Slide 2

1. Chairman’s Report On the pitch success  Under 18s – Cheshire Cup semi-finalists  Under 15s – Cheshire Bowl winners  Under 14s – Cheshire Plate runners up  Under 13s – Cheshire Cup winners  Under 12s – Cheshire Bowl semi-finalists  Under 11s – Cheshire Cup winners  Under 10s – Cheshire Bowl runners up  Under 9s – Cheshire Plate winners  Under 8s – Cheshire Cup runners up  Under 7s – Cheshire Bowl winners Concern about viability of U18s for next season and knock on affect Slide 3

1. Chairman’s Report Great team effort  Coaches  ‘Can do’ people within each age group throughout the season  The team that organised our festival  The team that organised the end of season awards  The team that is organising the Argentina U20s welcome event  Groundsman  Youth Registrar  Membership Secretary  Treasurer  Fixtures Secretaries  Committee members  Child Welfare Officer  Bar staff  The end of season ball Slide 4

1. Chairman’s Report Membership up  2014 AGM – 280 players  2015 AGM – 315 players & 83 members  2016 AGM players & 117 members Finances healthy  In the past few years the M&J have spent the following on Capital projects: Bar refurbishment £7k Over flow car park £1k New external stairs £10k  Without the M&J there would have been no Capital works  We are ambitious and there’s much more to do… including a 3G pitch within 5 years hopefully! Slide 5

2. 2 nd XV Pitch Floodlights End of life Initial quote pre 2015 AGM RFU offer of award of £27k likely to be accepted Remaining costs of £38k to be paid by M&J, of which £11k is VAT, we expect to be able to claim 75% back Work to commence as soon as Argentina U20s leave and will be completed before the start of next season Slide 6

3. 3 rd XV pitch drainage Floodlight training pitch Drains poorly, out of use for several months this winter The better the drainage work done the better the result and the longer it lasts 300mm deep by 50mm wide sand slits at 1m intervals £15k net of VAT Paid for by M&J Work to be done w/c 20 th June 400mm deep by 50mm wide sand slits at 1m intervals for Wallbank top pitch is £17k net of VAT Not enough funds to do Wallbank at the moment Slide 7

4. Minis Festival – Sunday 2 nd Oct festival a success, – 40 teams, £3,800 profit 2015 festival a success – 48 teams, £3,900 profit 2016 festival organiser is Keith Warhurst – 48 teams Slide 8

5. Treasurer’s Report Cashflow for year Membership report Balance to 10 th May 2016 Budget next year Membership Fees Next year Capital Development contribution Slide 9

5a – Income – Slide 10 ActualBudgetBalance Income Subscriptions - Minis£11,220.00£9,500.00£1, Subscriptions - Juniors£11,220.00£9,500.00£1, Subscriptions - Coaches £0.00 Club Shop net takings£57.28£1, £ Touch Rugby£327.47£0.00 Stockport Festival£3,935.00£3,500.00£ Food and Beverages net takings£952.73£2, £1, End of season BBQ £0.00 Transfer from savings account Interest on Savings (estimated)£0.00 Fundraising (Spring Ball)£161.00£0.00 Income£27,873.48£25,500.00£1,885.01

5b – Expenditure – Slide 11 18ExpenditureTo DateBudgetRemaining 19Pitch Fees (AstroTurf, Hazel Grove)£207.50£ Equipment and Repairs£0.00£ Match Shirts£1,563.50£1,600.00£ Coaches and referees Courses£465.00£800.00£ Coaches Subscription Subsidy£1,800.00£1, £ Main Club Levy£7, £ Coaching Contribution £2, Festival & Cup and Entrance Fees£1,405.00£2,000.00£ Minis Xmas party & end of season BBQ£370.00£400.00£ Medals and Trophies£1,799.00£2,000.00£ Stationery and postage & web costs£182.50£50.00-£ Transportation £ Laundry £ First Aid (training and physio for Sun)£830.00£1,500.00£ Capital (Staircase, BBQ, Barriers)£12,938.95£12, £ Expenditure£29,061.45£32,500.00£3, Income less Expenditure-£1, £7,000.00

5c Summary of banking Subscriptions Minis & Juniors - £22,440 (300 players) Mums&Dads Social Membership (to senior club)- £1,480 Income - £28k …… £1.9k more than budget Expenditure - £29K…..£3.6k less than budget. Overall, we have eaten into reserves by £1,188. Due to expenditure on staircase Current balance is £22,617 By time all credits/debits cleared end May £20,667 This is £1,188 less than we started the season with. Slide 12

5d – Budget Income Slide 13 2 Budget 3Income 4Subscriptions - Minis£11, Subscriptions - Juniors£11, Subscriptions - Coaches£0.00 7Club Shop net takings£ Touch Rugby£ Stockport Festival£4, Food and Beverages net takings£2, End of season BBQ£ Transfer from savings account£20, Interest on Savings (estimated)£ Fundraising (Spring Ball)£7, Income£56,631.00

5e – Budget Expenditure Slide 14 ExpenditureBudget Pitch Fees (AstroTurf, Hazel Grove)£0.00 Equipment and Repairs£ Match Shirts£1, Coaches and referees Courses£ Coaches Subscription Subsidy£1, Main Club Levy£7, Coaching Contribution£1, Festival & Cup and Entrance Fees£2, Minis Xmas party & end of season BBQ£ Medals and Trophies£1, Stationery and postage & web costs£50.00 Transportation£ Laundry£0.00 First Aid (training and physio for Sun)£ Capital (Pitch Drainage, Floodlights, VAT)£53, Expenditure£72, Income less Expenditure-£15,809.00

5f. Budget – Income predicted £56k Expenditure (incl floodlights & drainage) - £72k This will include £10k VAT – of which 75% may be recoverable. However not going to rely on this for cash flow This expenditure will reduce cash in bank from £20k end- May 2016 to £4k!!. Slide 15

5g. Membership fees next season ( ) Membership £75 if paid before end Sept2017 Much lower than other rugby clubs and much, much lower than cricket or football clubs. Season 8 months/year – typically 28 playable weekends. Turns out £2.68 a game…..training is free! Suggest to keep subs same level as this year. Instead introduce a separate Development Fund Ring fence this for capital projects £20 player x 300 players = £6,000. Slide 16

6. Nominations for officers Slide 17 RoleNameProposerSeconder ChairmanNeil Wakefield SecretaryJames Allkins TreasurerGary Monk Junior FixturesGemma Schofield Mini FixturesTom O’Neill CoachingMatt Langtree SafeguardingHaidee Langtree MembershipDavid Bradley Youth RegistrarJo Rode

7. Any Other Business Slide 18