COLLEGE OF ARTS & SCIENCES THURSDAY, JUNE 30TH, Financial Management – Phase VII Expenditure Review in June

FY 2011 Fiscal Year End Prizes 2  Units over $1 Million budget $50 first prize $35 second prize $20 third prize  Small unit under $1 Million budget $20 first prize ……..and there may be more……

Welcome to “June 30 th & Expenditure Review” 3 For all accounts – posting dates:  Personal Services –  Salaried line - 09A & 09Y will post on 6/30/2011, 09H on 7/1/2011  Graduate Line – 09G – will post by 7/1/2011 or over the weekend  Miscellaneous line – 09T - will post by 7/1/2011 or over the weekend  Maymester/summer salary – 6/15/2011 – will post on 7/1/2011 or after.  All adjustments for other personnel line will post with the 6/30/2011 payroll.  For changes to PERS – please wait until next week to check the ERS system  Verification of GA type for 6/30/2011 Payroll, GAA or GAS. Non personal Services – posting dates:  P-card charges – the last week (June 18 th to June 27 th ) will post 6/30/2011  Journals completed will post today, 6/30/2011.

Emergency Journal Entry Procedures 4  For DRG emergency journals, please contact me for approval first.  Agency account deficits must be cleared today.  Fund code deficits must be cleared today.  For PRJ emergency journals, please contact Kavitha Sivakumar in our office.  Kavitha will explain the timelines for grant journal entry.  Departments/Colleges cannot complete journal entries for FY 2011 after 6/30/2011.  Journals going off projects onto a fund code 10XXX, 13000, Cannot be completed by anyone after today.

Fall PERS and Payroll Transfers 5 FALL 2010 PERS 6/29/2011 Viral Immunology % African American Studies % Geosciences % Physics & Astronomy % Biology % Chemistry % Modern Classical Languages % Neuroscience Institute % Computer Science % Psychology % Sociology % Math & Stats % Communications %

Spring PERS Completed 6 Applied Linguistics % Applied Linguistics % Art & Design % Biology % Biology % English % History % CHARA % Center for Brain Sciences % Women’s Studies %

Spring PERS and Payroll Transfers 7 SPRING 2011 PERS % % % % % % % % % % % % % % % % % % % % % % % % % % % % %

Using Reports & Queries 8  Account codes – FC 1000 – Food FC 20XXX – Indirect Cost Reports – review actuals v budget queries v report

Answers and Group Discussion 9  Discussion on Fiscal Year end.  Thank you for attending. HAPPY NEW YEAR!