Permanent or temporary? A Quick Start Guide to the UoM Records Disposal Authority Local Records Coordinator Network February 2014.

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Presentation transcript:

Permanent or temporary? A Quick Start Guide to the UoM Records Disposal Authority Local Records Coordinator Network February 2014

Permanent records – story of the organisation, value for research and the future Temporary records – value for a time to support current business

Search in Internet Explorer

Quick start tips  Know your functions  Pick the permanent (or the temporary for digital)  Check business need

Get to know your functions - 14 Governance + External relations + alumni relations + legal services Academic programs + student administration + student services Research Collection management + information management Human Resources + OHS Finance Property, assets and equipment

Pick the permanent – 306 classes but … Committees* Policy and procedure* Reporting* Planning* Reviewing Feedback Presentations Conferences Agreements Bequests, gifts, donations Public lectures Commissioned photographs Celebrations and ceremonies Intellectual property, trademarks and patents

Be aware of the unique For example: –Academic programs – accreditation, course development and course delivery –Property, assets and equipment – ‘as built’ specifications, plans and manuals

Check business need Records documenting the development of plans Temporary - Destroy 1 year after last action completed

When you know the value of your records Find the right place to put records Keep track

© Copyright The University of Melbourne 2009