Procurement Shared Service Center August 25, 2016 Carmen Connect Webinar Audio – code:484159#

2 Procurement Shared Service Center Housekeeping Items All lines will be muted *6 to unmute your line to ask a question *6 to mute your line after you are done speaking The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

3 Procurement Shared Service Center Agenda OSP travel Business Purpose reminders One-Way drop of fees for Rental cars Erequest contact information and ship to addresses

4 Procurement Shared Service Center Website Staffing No Staffing Changes since the last call Next call is schedule for September, 15, 10:00 AM

5 Procurement Shared Service Center OSP Travel Payments A few reminders and clarifications regarding OSP travel reimbursements: Guest traveler certification is no longer required For NRA non-employee reimbursements you always need a copy of their passport and Visa (may need additional information based on status) All non-employee reimbursements require a vendor maintenance form (even 1-time payments) If an exception is required using UNIV funds, it is required using OSURF funds (OSURF staff may say it isn’t needed for them to move forward with processing but it is still required) Same as #4 for T numbers OSURF travel reimbursement approvals may take 2-3 days (in addition to PSSC processing time)

6 Procurement Shared Service Center Business Purpose Reminders

7 Procurement Shared Service Center Business Purpose reminders How does the transaction benefit the University Why are we making the transaction Does your business purpose adequately describe the need for the University to purchase this item? Would it make sense to the general public? Is there enough information to avoid the “OSU Wastes Taxpayer Money” headlines? Many policies, Federal, and State laws reference the need for a business purpose… Reference internal controls policy and Webinar slide presentation from Approvers need to review Business purposes when approving items. Ask yourself, “Does the BP adequately describe why we are making the purchase and how it benefits the University? Can those outside of my operation understand the benefit of making the purchase”

8 Procurement Shared Service Center Rental Cars – One way drop off National does NOT charge a fee for one way rentals per our contract One way from CMH to MCO (Orlando) for 2 day rental is $92.90 for Standard car with taxes and fees Enterprise does charge a fee for one way rentals per our contract Same rental period and vehicle above, the charge would be $ (which includes $ drop charge)

9 Procurement Shared Service Center Erequest Contact info Phone #’s on eRequests – Please try to always include the requesters phone # in the phone # box on the eRequest Helps service center personnel contact the requester if there are questions Helps Delivery staff contact requester if there are questions on the delivery Ship to information Please include the name of the building and building code (if known) on requests in addition to the address This expedites processing orders by making the look up of the building code faster. We have to go to a different reference to find the address if we only have an address.

10 Procurement Shared Service Center Net Immediate payments If requesting a payment to be made Net Immediate don’t assume that the payment will be made per the request Departments should check PeopleSoft Voucher inquiry to make sure the payment terms are correct on critical payments Please work with your PSSC support person to assist with this process We are trying to work with Purchasing to come up with a process to alleviate this issue.

11 Procurement Shared Service Center PSSC addresses Area Dnodes CIO and ODEE Dnodes Enrollment Services and Undergraduate Education Dnodes Grad Grad School Dnodes (D3000, D3001, D3002) John Glenn OAAJohn Glenn Dnode (D4240) Dnode (D3200) OAA OAA Admin Dnodes (D4009, D4200, D4201) ODI OAADiversity & Inclusion Dnode (D4207) OHR OAAAll Human Resource Dnodes (D4700, D4710, D4720, D4730, D4750, D4780) International Affairs Dnodes (D4232, D4235) Outreach & Engagement OAAAll Outreach & Engagement Dnodes (D5900, D5910) Research Dnodes Wexner Center Dnodes ADMIN PSSC-Govt Govt. Affars ADMIN PSSC-Board of Board of Trustees ADMIN PSSC-Ofc of the office of the President ADMIN PSSC-Legal Legal Affairs ADMIN PSSC-Univ University Advancement ADMIN PSSC-Business and Business & Finance ADMIN PSSC-SL SL Advancement Operations ADMIN PSSC-SL Tech Tech Services ADMIN PSSC -SL Facilities, Management, And Logistics ADMIN PSSC-SL Dining Dining Services and Regional Dining ADMIN PSSC-SL Res Life & Housing, Regional Housing, and Residence Life ADMIN PSSC-SL Ohio Ohio Union, Student Activities ADMIN PSSC-SL Rec Rec Sports ADMIN PSSC-SL Health & Health Services, Student Wellness, Counseling & Consultation Services ADMIN PSSC-SL Admin Budget & Planning, Fiscal Support Svcs, CFO, SL Admin, CFTSOSL, Strategic Communications, and BuckID ADMIN PSSC-SL Student Student Health Insurance, Student Advocacy, Student Conduct, MCC, Off Campus, carreer Counseling, Buckeye Careers, Disability Services

12 Procurement Shared Service Center Questions?

13 Procurement Shared Service Center Thank You!