Subaward Update MRAM – September 11, 2014 Presenter: Marcea Kato, Assistant Director Office of Sponsored Programs University of Washington

 Team Member Update:  Lorri Vlcek (July) and Cathy Cottle (September)  Level 8 Permanent position to be posted soon  Internal Assignment/Intake process  Development (and soon implementation) of Standard Operating Procedures Subawards Update

Effective immediately send closeout requests for: Subawards executed via OSP related to research collaborations and exclusively using object code 03-62, send to To liquidate a regular Procurement encumbrance for all other Subaward related activity, send to Subawards Update

 Campus and Subrecipient Notification related to registration in Ariba Network  Contract Request development with Procurement Ariba team  SPAERC and ARIBA Training (Learning Objectives, SOPs, Procedure Guidances, Process Maps, Job Aids)  PO to BPO Open Balances Conversion from PAS to ARIBA (beginning mid-October)  Enhanced SPAERC utilization Upcoming Events

 Streamlined Close Out within ARIBA once BPO is converted  Invoice Discrepancy resolution changes  Enhanced Federal Funding Accountability & Transparency Act (FFATA) reporting process - internal to OSP  Continued Process Improvements with Campus Workgroup Upcoming Events

 Encompass 4 functional areas:  Intake and Conversion  (beginning mid-10/14 w/ completion prior to 12/31/14)  Contract Management (authoring tools w/ clauses library)  Supplier Management (vendor/entity tool)  Contract Compliance (inc. sub monitoring, FCOI, etc.) *****Ultimate Goal*****