10/1/2016Construction Management and Safety1 ES&H Roles and Responsibilities

10/1/2016Construction Management and Safety2 Objectives Understand your role and responsibility as a Task Manager and/or Construction Coordinator Understand the ES&H requirements in the subcontract documents and FESHM chapters Know where to find resources when you need assistance

3 Integrated Safety Management Principles Line Management responsible for safety Clear roles & responsibilities Competence commensurate with responsibilities Balanced priorities Identification of safety standards & requirements Hazard controls tailored to work Operations authorization 10/1/2016Construction Management and Safety

4 Integrated Safety Management Core Functions Define Work Analyze Hazards Establish Controls Perform Work Provide Feedback & Improvements 10/1/2016Construction Management and Safety

5 Division/Section Head Responsibilities Ensures implementation of the requirements of FESHM Chapter 7010 and 7011 for those construction activities managed by his/her staff. Assigns properly trained Construction Coordinators & Task Managers 10/1/2016Construction Management and Safety

6 Contract Administrator Role Obtains the Fermilab Subcontractor Safety Information Questionnaire Form from potential bidders and submits to ESH-SEP for review. Incorporates the Subcontractors ES&H Plan as part of the contractual requirements. Chairs the pre-construction meetings. 10/1/2016Construction Management and Safety

7 Contract Administrator Role Provides assistance to TM/CC with contractual matters –Administers all contractual requirements including safety. –Notifies the subcontractor of issues and concerns, including safety issues. Coordinates and chairs the meeting to complete the Subcontractor Performance Evaluation process. 10/1/2016Construction Management and Safety10/1/20167Construction Management and Safety

8 Division/Section SSO Role Provides support and oversight of construction projects under $25, 000, including communicating observations to the TM/CC. Assists the TM/CC with the review of the HA, as requested. Assists the TMCC in conducting incident investigations, as requested. Participates as a team member in the evaluation of the subcontractor. 10/1/2016Construction Management and Safety

9 Responsibilities of ES&H Section Assists the TM/CC in the review of the hazard analysis, as requested. Provides oversight of construction safety management Conducts ES&H audits of subcontractor construction activities. –Construction activities include daily work planning meetings, weekly toolbox meetings, monthly ES&H meetings, and site inspection reports. –Observations will be provided verbally and in writing to the TM/CC for disposition. 10/1/2016Construction Management and Safety

10 Responsibilities of ES&H Section Interprets OSHA requirements for construction work, as requested. Provides additional field support, when requested. Participates in the s ubcontractor performance evaluation process 10/1/2016Construction Management and Safety10/1/201610Construction Management and Safety

11 Subcontractor’s Responsibility Comply with contractual requirements and their safety plan Provide a safe working environment for employees Flow down all contractual requirements to their sub-tier subcontractors 10/1/2016Construction Management and Safety

12 ES&H Responsibilities of CC Review the Pre-construction list in the Preconstruction meetings to establish ES&H expectations for the contractor. Ensure the subcontractor is following their ES&H Program. Review and accept the subcontractor hazard analysis. 10/1/2016Construction Management and Safety

13 ES&H Responsibilities of CC Ensure that no work is performed by the subcontractor or sub-tier contractor until the hazard analysis has been accepted, and reviewed and signed off by each subcontractor and sub-tier contract employee on the job. Ensure that all subcontractor and sub- tier contractor employees attend required Fermilab provided training. 10/1/2016Construction Management and Safety10/1/201613Construction Management and Safety

14 ES&H Responsibilities of CC Monitor and enforce compliance with ES&H requirements in the contract, the hazard analysis and the contractor’s ESH plan. Document noncompliance in a daily log. Initiate the call tree upon a subcontractor report of an incident. 10/1/2016Construction Management and Safety

15 ES&H Responsibilities of CC Obtain incident report from the subcontractor. Prepare an independent incident report for the Construction Manager, as requested. Participate in the subcontractor performance review at end of the contract. 10/1/2016Construction Management and Safety10/1/201615Construction Management and Safety

16 ES&H Responsibilities of CC Review the condition of mobile cranes used as part of the project, using the guidance in TA , “Mobile Crane – Safe to Operate Review Items”. Verify training for subcontractor employees prior to execution of the following work –Permit-required confined space entry –Entry into a facility or area classified as ODH –Entry into a radioactive or controlled work area. (provided by Fermilab) 10/1/2016Construction Management and Safety10/1/201616Construction Management and Safety

17 ES&H Responsibilities of CC –Lead and asbestos work –Use of respiratory protection when potential exposure levels will be above established limits –Fall Protection –Lock out/Tag out –Electrical activities that require compliance with NFPA 70E 10/1/2016Construction Management and Safety

ES&H Responsibilities of TM Prepare the HA and obtain all required reviews and acceptances. Plan and direct all work activities. Act as competent person for the job. Obtain the required work permits. Conduct pre-job work planning meeting with T&M subcontractor employees to assure they understand the work activity, ES&H hazards, and mitigation measures. 10/1/201618Construction Management and Safety

ES&H Responsibilities of TM Assure all subcontractor employees have received all appropriate training. Arrange for Hazard Analysis training for subcontractor supervisor, if not done by T&M Manager. Review HA with subcontractor employees, seeking their input, and making changes as appropriate. Assure that all subcontractor employees sign the HA. 10/1/201619Construction Management and Safety

ES&H Responsibilities of TM Notify the Senior Safety Officer (SSO) and T&M Manager of any employee injuries. Conduct incident investigations. Inform T&M Manager of ES&H noncompliance issues. Submit subcontractor performance review to the T&M Office after completion of the job FESHM Form 15 10/1/201620Construction Management and Safety

ES&H Responsibilities of TM Review the condition of any mobile crane used as part of the project, using the guidance in FESHM TA Conduct and document daily inspections of excavations. 10/1/201621Construction Management and Safety

22 Stop Work Activity Authority 10/1/2016Construction Management and Safety “Fermilab employees have the authority to stop construction activities if an imminent danger condition is noted or perceived. After the work activity is stopped, whoever stopped the work activity shall contact the CC; who will gain consensus from the subcontractor on restart conditions. This is an informal process designed to stop work, quickly abate the hazard, and restart the work.”

23 Stop Work Activity Authority Occasionally, a more formal work stoppage process must be invoked. If exposure to the hazard cannot be abated quickly, or if consensus cannot be reached as to the corrective action, the CM/CC shall stop the associated work using the Subcontractor ES&H Stop Work Order Form. The stop work activity authority is to stop a specific activity within a project and not an entire project. 10/1/2016Construction Management and Safety

24 Stop Work Activity Authority Authority to restart an activity after a formal Stop Work Order has been issued resides with the D/S head after consultation with other appropriate organizations and individuals, such as the PM, CM, CC, D/S SSO, ESH, and PA. 10/1/2016Construction Management and Safety10/1/201624Construction Management and Safety

25 Fermilab Safety Requirements Contract with DOE Work Smart Set Fermilab ES&H Manual Contract with Subcontractor –Must flow down to sub-tier contractors 10/1/2016Construction Management and Safety

26 Work Smart Set OSHA - 29 CFR 1910 and 1926 EPA IEPA DOT ASME/ANSI 10/1/2016Construction Management and Safety

27 Fermilab ESH Manual (FESHM) FESHM 7010 ES&H Program for Construction - Fixed Price FESHM 7011 ES&H Program for Construction – Time and Material Activities (Other Than Fixed Price) 10/1/2016Construction Management and Safety

28 Fermilab ESH Manual (FESHM) Other FESHM Chapters referencing subcontractor work include: –FESHM 7030 Rules for Excavating –FESHM 7040 Concrete Cutting and Coring –FESHM 7050 Rules for Demolition –FESHM 5000 Series 10/1/2016Construction Management and Safety

29 Contract with Subcontractor Schedule and Supplementary Terms and Conditions (Exhibit A) –Section 13 Integrated Safety Management –Section 14 ES&H Work Practices –Section 15 Specific ES&H Requirements at the Construction Site Terms and Conditions(FL-3) –Section 31 ES&H 10/1/2016Construction Management and Safety

30 Subcontractor’s ES&H Plan Required to be submitted if contract is >$100K Reviewed & accepted by Fermilab Plan needs to address –ISM Principles –Site specific information –Safety Elements listed in Section /1/2016Construction Management and Safety

31 Subcontractor’s ES&H Plan Subcontractor will be held to the requirements of their program Sub-tier subcontractors are expected to follow subcontractor’s plan –Or submit their own to subcontractor for acceptance 10/1/2016Construction Management and Safety

32 Subcontractor Competent Person A Subcontractor employee with the knowledge of OSHA and other related safety standards and who has the authority to enforce such standards in the field Must be on Fermilab site at all times while work is ongoing Must have completed the OSHA 30 hour construction safety course May have an alternate but they must meet the same qualifications. 10/1/2016Construction Management and Safety

33 Subcontractor Hazard Analysis Construction Coordinators –HAs are submitted by the subcontractor or sub- tier contractor (via the Subcontractor), and are reviewed and accepted by the CC. –The PA will not issue the Notice to Proceed (NTP) until the CC sends notification of the hazard analysis acceptance to the PA. –For large projects, only the initial HA is required to be accepted prior to NTP. Afterward, each identifiable feature within a project requires a written hazard analysis. 10/1/2016Construction Management and Safety

34 Subcontractor Hazard Analysis –Work will not proceed on that identifiable feature until the CC has accepted the hazard analysis. Task Managers –The TM will prepare an HA, in coordination with the subcontractor. –The TM must then have the HA reviewed and accepted by another qualified Fermilab employee. This individual may be the R/TS, the TM’s supervisor, another TM, or the SSO. –The TM will notify the T&M Manager when the HA has been accepted and is ready to start work. 10/1/2016Construction Management and Safety

35 Subcontractor Hazard Analysis –The TM will review the HA with the subcontractor employees to assure that they understand the work plan. –The TM will assure that all subcontractor employees working on the job have reviewed and signed the HA. –HA training is required for subcontractor supervisory personnel and will be provided by the ESH-SEP Group. 10/1/2016Construction Management and Safety

36 Subcontractor Hazard Analysis Criteria for Accepting HA –Cover Sheet completed –Work steps clearly defined Equipment specifically identified –Hazards specifically identified –Mitigation clearly spelled out PPE specifically identified –MSDS sheets must be attached FL-3 requires MSDS to be submitted before bringing hazardous material on site 10/1/2016Construction Management and Safety

37 Pre-construction Meeting Held when contract is >$100K, or at request of the CM or CC Conducted by Procurement Administrator ES&H and or the SSO attend to ensure that local ES&H considerations are conveyed to the subcontractor The CC will use Pre-Construction Checklist ( ESH Admin Form #19 ) to review contractual ES&H requirements with the subcontractor. 10/1/2016Construction Management and Safety

38 Subcontractor Required Training Subcontractors and sub-tier subcontractors are expected to have provided employees with all appropriate training TM/CC must verify training for subcontractor employees prior to execution of the following work Permit-required confined space ODH Rad or controlled work areaLead/Asbestos Respirator useFall protection Lock out/Tag outNFPA 70E 10/1/2016Construction Management and Safety

39 Fermilab Provided Training All Subcontractor employees must attend Subcontractor Orientation provided by ESH Section –Daily at 7:30 am WHGF Training Room –If GERT is needed the TM/CC must notify ES&H by sending an to All other Fermilab training requires enrollment or contacting the course contact person. 10/1/2016Construction Management and Safety

40 Subcontractor Safety Meetings Daily Planning Meeting (~5 minutes) –Discuss hazards and plans for the shift Weekly Toolbox(~ 10 minutes) –Discuss safety issues, incidents, and current phase of work Monthly (1 hour) –For long term larger projects. TM/CC and ES&H attend periodically 10/1/2016Construction Management and Safety

41 Incident Reporting CC must ensure subcontractor conducts incident investigation and submits report within 2 working days of the incident TM, with the assistance of the SSO, must conduct the incident investigation and submit report within 2 working days of incident 10/1/2016Construction Management and Safety

42 Site Inspections Subcontractor is responsible for having a site and equipment inspection program –This includes inspections of sub-tier contractors –Results must be documented –TM/CC is responsible for ensuring that the subcontractor conducts inspections TM/CC’s are also responsible for conducting and documenting site inspections 10/1/2016Construction Management and Safety

43 Site Inspections ES&H Section provides safety audits as part of their oversight responsibilities –Provide information to TM/CC for action –Follow up to see if items are addressed Frequency of inspections should be sufficient to regularly identify and ensure correction of safety concerns 10/1/2016Construction Management and Safety

44 Work Clothing and PPE Sturdy work type shoes or boots that cover the ankle. Long trousers and short sleeve shirts covering the ball of the shoulder Hardhats, safety glasses, hearing protection and any other personal protective equipment identified in the HA must be worn by all entering the construction site 10/1/2016Construction Management and Safety

45 Loaning of Fermilab Tools Fermilab does not loan tools and equipment unless the tool or equipment is specifically authorized in the subcontract. –Excluded from this policy are non-powered hand held tools and lockout/tagout locks and tags. 10/1/2016Construction Management and Safety

46 Loaning of Fermilab Tools Conditions may arise where a CC finds it absolutely necessary to loan power tools or a piece of equipment To loan a tool or equipment –ES&H Form #20 shall be used. –The original shall be sent to the PA after the tool is returned to Fermilab control. 10/1/2016Construction Management and Safety

47 Evaluation of Subcontractors Completed jobs over $100,000 or as requested by interested parties Evaluation will be used as a basis for future bidders list The PA will chair the meeting using the Fermilab Subcontractor Performance Evaluation Form 10/1/2016Construction Management and Safety

48 Summary What is your role and responsibility as a Task Manager and/or Construction Coordinator What are the ES&H requirements in the subcontract documents and FESHM chapters What resources do you have if you need assistance 10/1/2016Construction Management and Safety