STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Integrated / Calendar (IE&C) Discovery Project Overview & Update April 18, 2007

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 1 Welcome! Agenda  Project Overview  Activities To Date  Next Steps  Selection Process  Feedback / Q & A

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 2 Project Overview  Purpose / Objective FY 2007: Recommend an integrated /calendar solution, with accompanying business model, to SGG FY 2008: Provide a centrally offered solution for integrated / calendar that enhances collaboration and productivity among users, and which serves as the foundation for future collaboration capabilities  Scope Included: messaging, scheduling and contact list management Excluded: document management and additional collaboration tools Note: Document management identified as essential need on campus. Will be treated as separate project but considered in IE&C evaluation indirectly (via assessment of vendor strategic roadmap and solution interoperability)

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 3 Project Overview  Timeline June 12: proposal for SGG Summer 2007: further fleshing out service and support model FY 2008: implementation (if proposal approved)  Challenges Diverse platforms: mix of PC, Mac, Linux; proliferation of client tools Aggressive timeframe: need to be efficient without sacrificing quality Building buy-in: cannot mandate change on campus

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 4 Activities To Date  Information & Requirement Gathering Meetings with ~35 Business Units, Departments & Schools Held cross campus “focus group” session Faculty Senate Subcommittee (C-ACIS) Formation of Selection Team Analyst input Peer school input  RFP Distribution (Eight vendors)  RFP Review  Pilot Series Preparation

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 5 Activities To Date: List of Vendors  On-Site Microsoft Exchange Oracle Collaboration Suite Zimbra Mirapoint Postpath Scalix  ASP (Hosted) Microsoft Windows Live Google

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 6 Next Steps  Narrow down the field to top candidate solutions  Conduct Usability Tests with top candidate solutions  Identify Business & Operational Support Model  Subsequent demos and/or Advanced Pilots  Selection Process 16 Roll up factors Summary Analysis (Pilots, Analysts, IT Services, Peer inst., etc.) Selection Team Council  Campus Readiness  Draft Proposal for SGG (June 12 th )

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Selection Process: Scoring Factors  Functional completeness  Usability  Special/Unique features  Interoperability and standards support  Integration across vendor’s modules  Scalability  3 rd party and developer support for the platform  Supportability at Stanford  Vendor support for the product  Vendor Strategy & Roadmap  Vendor viability  Market penetration/adoption  Cultural compatibility  Privacy and Security  Cost  Exit ability/lock-in

STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 8 Q & A, Feedback, Concerns etc.