Cooperative Print Retention Programs USAIN 2016 Biennial Conference A beginner’s guide to the essential elements for achieving success with every project Amy Wood – Center for Research Libraries

Concerted effort Group of libraries Retain or collect & maintain Provide access Preserve scholarly record Manage collections efficiently Control duplication locally and systemically Respond to pressures of limited space or need to reuse space Join your fellow librarians in the effort to preserve the scholarly record! Retrospective, prospective or combination Shared repository, distributed collection or combination Goals Types Elements Cooperative Print Retention Single or multiple types of material Formal agreement Provide transparency

Concerted effort Group of libraries Retain or collect & maintain Provide access Preserve scholarly record Manage collections efficiently Control duplication locally and systemically Respond to pressures of limited space or need to reuse space Join your fellow librarians in the effort to preserve the scholarly record! Retrospective, prospective or combination Shared repository, distributed collection or combination Goals Types Elements Single or multiple types of material Formal agreement Provide transparency Cooperative Shared Print

Preserving Scholarly Record Organization & Governance Establish policies & decision making Monitor policy implementation Ensure the ongoing viability of the project Formal Agreement - MOU Organizational structure Policy framework Funding system Ownership Collection scope and selection process Requirements for data & disclosure of holding Length & terms of commitment Services Participants roles & responsibilities External relationships Collection/Content Monographs, serials, both, or other Disciplinary focus Existing digital Publisher Rare or duplicative holdings Storage & Maintenance Shared repository, distributed holdings or combination Environmental conditions Receipt of material or audit of its existence Validation of completeness & condition Use and control of users Discovery & Access Data standards Disclosure System(s) compatibility Data sharing Long term commitment to data Format migration the through Shared Print Programs

Pantry Essentials PAPR Registry: Directory of shared print programs & registry of serial print holdings Center for Research Libraries OCLC: Shared Print Management SPEC Kit 345: Shared Print Programs (December 2014) Association of Research Libraries Shared Collections: Collaborative Stewardship (An ALCTS Monograph) by Dawn Hale (author, editor), ALA Publications. ISBN-13: Shared Collection Management: Planning and Communication ALCTS Virtual Preconference, June 5, 2012 Sam Demas and Bob Kieft slides.pdf