MDE Assessment Conference 2016 MCCC Overview August 4, 2016 Karen Millette

Review the basics –What is MCCC? –Dates for file submission –Authorization Local course codes –Course additions for 9-12 –Selecting the best State Course Code Calendar –What you have –How to create in MCCC –Rollover Staff Section Student Options to help capture the education options in MN –Standards bases results, Online, Independent study, PSEO, Alternative, Co-op, … File Processing –Coursework Options –Order of Loading MDE Assessment Conference 2016 Agenda education.state.mn.us 2

The MCCC is a course classification and data collection system. It describes:  Local courses offered.  Teachers who taught courses.  Students who completed courses The MCCC course classification system is built on a national model.  Secondary School course Classification System: School Codes for the Exchange of Data (SCED).  Developed by the National Center for Education Statistics (NCES).  Modified to work for Minnesota schools. Federal legislation tells us what to collect: –HR 2272 America COMPETES Act of 2007 SEC Required Elements of a Statewide P- 16 Longitudinal Data System. State Legislation that affects only grades 9-12 data collections: Minnesota Statute, Section 120B.35 - Student Academic Achievement and Growth. Minnesota Session Laws 2009, Chapter 96, Article 2, Section 60 - Implementing Rigorous Coursework Measures Related to Student Performance. MDE Assessment Conference 2016 Review the basics: What is MCCC? 3

School YearStatusOpeningClosingGrades OpenApril 15, 2016April, 2017EE ScheduledApril, 2017April, 2018EE ScheduledApril, 2018April, 2019EE-12 With this schedule we will expect MCCC submission to be completed for a Reporting Year before your district goes to a new vendor during the summer. MDE Assessment Conference 2016 Review the basics: Dates for file submissions education.state.mn.us 4

5 1)You need to create an MDE id for yourself. Go this this link and complete the process. this is where you will start. 2)Once you have an Id, the person to grant you access to the data from your district is the Identified Official with Authority. This link is the same to get the steps to create an IOwA for you district or grant pre-authorization )Now that have pre-authorization you can go to the MCCC webpage and logon to Enter the Minnesota Common Course Catalogue (MCCC). At this time it will ask if you are requesting access and you will complete that section and submit the request. It will then send in a request to MDE. If steps one and two are complete you will be granted access.MCCC webpage 4)Authorization is the first step. While this process is going on, you can be working on getting you data organized in your student information system. Here is the link to the public MCCC webpage that has lots of documentation on MCCC. MDE Assessment Conference 2016 Review the basics: Authorization to MCCC

State Course Code - Be able to relate course content across the state - Added to your course information in your student information system -This is just a piece of the MCCC data collection Start with the Subject Areas for each course –First two digits of the 5 digit state course code. –Grades 9-12 includes Subject Area 01 to Subject Area 23. –Grades K-8 includes Subject Area 51 to Subject Area 74. –Early Education includes Subject Area 89 to Subject Area 91 MDE Assessment Conference 2016 The State Course Code Slide 1 education.state.mn.us 6

Sample of Annotated Classification Title Index MDE Assessment Conference 2016 Local course codes: How to select the best State Course Code Slide 2 education.state.mn.us 7

Sample MCCC Course Classification Catalogue MDE Assessment Conference 2016 Local course codes: How to select the best State Course Code Slide 3 education.state.mn.us 8

Sample MCCC Course Classification Catalogue MDE Assessment Conference 2016 Local course codes: How to select the best State Course Code Slide 4 education.state.mn.us 9

Document from the MCCC public webpage: –Under the title of Schema 3 Implementation –MCCC Valid Field Values V3 Tabs in RED include: –MultiSubjAreaClassificaitons –IndepStudyClassifications –ProjectStudentClassifications –BilingualClassifications. MDE Assessment Conference 2016 Local course codes: How to select the best State Course Code Slide 5 Specialty courses education.state.mn.us 10

MDE Assessment Conference 2016 Local course codes: Course Details K-12 Local Course Code Local Title Site Number State Course Code Course Level Sequence Number Sequence Limit Standards Addressed GradRequirementInd End of Course Indicator Colleges (Group) College Course Level College Code College Course Code College Course Credits Local Description EE Local Course Code Local Title Site Number State Course Code Course Level - always P Standards Addressed Local Description Curriculum Curriculum Implementation Code Assessment Tool Assessment Tool Implementation Code EE Location Code State Program Y/N Federal Program Y/N ABE Indicator EE Program Type Code Standards Placement Code education.state.mn.us 11

How to reflect your schedule into the MCCC calendar –MCCC collects on an entire district so we have an academic year to collect all of the calendars for a district. –A Calendars can be used by many schools in a district –Academic year and Calendar are MCCC fields and need to be added to student information system How to code that schedule online in MCCC Once it has been completed using the Rollover function to roll the information created to the next year MDE Assessment Conference 2016 Calendar education.state.mn.us 12

MDE Assessment Conference 2016 Staff K-12 Site Number Academic Year Number Calendar Number Term Type Term Number Local Course Code Section Code Period Number Marking Indicator Instr. Method Type Instr. Language Type Fixed Period Indicator Instr. Minutes per Term File Folder Number Teacher of record EE Site Number Academic Year Number Calendar Number Term Type Term Number Local Course Code Section Code Period Number Marking Indicator Instr. Method Type Instr. Language Type Fixed Period Indicator Instr. Minutes per Term File Folder Number Teacher of record EE Instructional Approach EE Instructional Approach Implementation Code Site-based Initiatives Site-based Implementation Code education.state.mn.us 13

MDE Assessment Conference 2016 Student K-12 Record Type Site Number State Course Code Academic Year Number Calendar Number Term Type Term Number Local Course Code Section Code Student ID Last Name First Name Middle Name Suffix DOB Gender Mark Subject Area Marking Term Type Marking Term Number File Folder Number Local Mark Earned Local Credits Earned College Mark Earned College Code College Credits Earned College Course Code College Course Title Scoring Term Type Scoring Term Number Rubric Levels Standard Assessment Code Score Value Assessment FFN Additional Assessment Staff Records (FFN) EE Record Type Site Number State Course Code Academic Year Number Calendar Number Term Type Term Number Local Course Code Section Code Student ID Last Name First Name Middle Name Suffix DOB Gender File Folder Number Assessment Start Date Assessment End Date Rubric Levels Standard Assessment Code Score Value Assessment FFN Assessment Tool Code Assessment Tool Implementation Additional Assessment Staff Records (FFN) Site-based Initiative Code Site-based Impl Status EE Instructional Minutes EE Instructional Approach Code EE Instructional Approach Impl Status education.state.mn.us 14

Student Record Data Collection ScheduledIndependent Study/ Individualized Services Project-Based/ Child Directed Off-Site PSEO (Direct Pay) 9-12 ONLY Local Course IndexYes Must be indexed using MCCC Independent Study Classifications. No Calendar InformationYesNo Staff Course RecordsYesNo Student Course RecordsYes Must be reported using MCCC seminar/project Classifications. Yes (College information only is reported.) Independent Study coursework must be indexed using MCCC Independent Study Classifications at K-12 and Individualized Service MCCC Classifications at EE. MDE Assessment Conference 2016 Options to help capture the education coursework in MN education.state.mn.us 15

Option is available. Must use the code that MCCC developed. –The state codes do not include a subject area to differentiate the codes from each other. – K-8 mathematics, 3 third grade, 1 strand Number and Operations. –Marks for MCCC do not get collected at a level more fine that this. –Give an aggregate score for the stand level of the standard. –You will give a Rubric Levels MDE Assessment Conference 2016 Options: Standard Based Marks education.state.mn.us 16

District contracted college courses will submit a student record only. –The record will include all of the college details. –The record will be marked as coursework type PSEO or Direct Pay. State Direct Payment to the college PSEO –Do not include any records in the MCCC reporting –Any data will be sent to SLEDs from High Ed. –(MDE pays the college directly) MDE Assessment Conference 2016 Options: PSEO education.state.mn.us 17

District contracted online courses will be coded as a scheduled course. –You will report a course record for this course. –The course section will include the instructional method of completely online (CO). –You will report a student record for this course. State Direct Payment to the online provider –Do not include any records in the MCCC reporting –The course, staff and student information will come from the online provider that the student in enrolled in. (MDE pays the online provider directly) MDE Assessment Conference 2016 Options: Online Courses education.state.mn.us 18

Cooperatives that share a teacher for many schools. The teacher is only hired by one school not the cooperative. The students are all enrolled at their base school not the cooperative. Problems comes in when coding the teacher of record for MCCC. A student information system will only have the staff from their district and does not want to add teachers that are from another schools. Teacher of record use the principal or the counselor for your school. MDE Assessment Conference 2016 Options: Cooperatives Coursework education.state.mn.us 19

The education in your school does not change. –How do we record that with the systems with have? –Your student information system support will help you. –Call and ask for help from MDE. MDE Assessment Conference 2016 Options: Questions education.state.mn.us 20

Student Record Data Collection ScheduledIndependent Study/ Individualized Services Project-Based/ Child Directed Off-Site PSEO (Direct Pay) 9-12 ONLY Local Course IndexYes Must be indexed using MCCC Independent Study Classifications. No Calendar InformationYesNo Staff Course RecordsYesNo Student Course RecordsYes Must be reported using MCCC seminar/project Classifications. Yes (College information only is reported.) Independent Study coursework must be indexed using MCCC Independent Study Classifications at K-12 and Individualized Service MCCC Classifications at EE. MDE Assessment Conference 2016 File submission: Coursework options and Files needed to load education.state.mn.us 21

Links to course section Collection 4: Student Course Records Establishes course section Collection 3: Staff Course Records Collection 2: Calendar Information Collection 1: Local Course Index For scheduled coursework ONLY MDE Assessment Conference 2016 File submission: The File Load Process 22

Messages come grouped together. The main idea here is that the local course 22 section 03 and course 22 section 01 were not loaded into the course index. MDE Assessment Conference 2016 File submission: Working through the errors Slide 1 education.state.mn.us 23

Messages come grouped together. The main idea here is that the Calendar 3 for term Y1(yearlong) is missing a period 4. This one error caused both of the highlighted codes above. MDE Assessment Conference 2016 File submission: Working through the errors Slide 2 education.state.mn.us 24

Take a second and see if the message means anything. –Look up error for Staff and Student loads in the data dictionary provided online on the MCCC public webpage under Tools and Support. – or call with a question. –Support is in place to help. –The data is interrelated and all the pieces need to fit. MDE Assessment Conference 2016 File submission: Working through the errors Slide 3 education.state.mn.us 25

Create a recorded help ticket by ing Contact Karen Millette MDE Assessment Conference 2016 Question Now or Questions Later education.state.mn.us 26