Charles G. McKinney and Cheryl Hepp Basham Presentation Tips JCPS Computer Education Support Unit

Typical Presentation Page The student writes a Personal Narrative that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Memoir that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student composes Transactive Writing that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development, supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity The student writes a Personal Narrative that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Memoir that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student composes Transactive Writing that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development, supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Personal Narrative that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Memoir that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student composes Transactive Writing that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development, supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity..

PreparationPreparation  Design conclusion first  Organize visuals  “Run-through” in actual setting

Use short phrases. Layout Basics

Identify main ideas in fewest words possible. Layout Basics

Use the “6 x 6” rule. Layout Basics

Be simple and accurate.

Layout Basics Use active words.

Visuals  Enhance the presentation.  Use white space.  Use.5 inch margins.  Use 24 point or larger type.

Sample Size 54  36 point  32 point  24 point  18 point

Use easily read fonts. Visuals

Font examples Helvetica is a sans serif font Helvetica - regular text, not bold Times is a serif font Times - regular text, not bold

Visuals  Employ no more than two typestyles.  Avoid italics, script, ALL CAPS.

Capitalization Samples   Lots of words in italics looks like this   AN EXAMPLE OF ALL CAPS   This is an example of a script font

Capitalization Samples   Example of Capitalizing Only the Important Words   More Formal   More Decisions

Capitalization Samples   Example of capitalizing only the first words   Less formal   Fewer decisions

Visuals Use bullets instead of numbers.

Visuals Keep design balanced. Title centered Graphics off-center Text left aligned Anchor element

Balanced Design Samples  Center titles  Keep bullet points left-aligned

Balanced Design Samples Centered graphics = little room for text

Balanced Design Samples  Off-center graphic  Leads eye to text

Visuals  Choose a simple background, not extremely decorative or patterned.  Use light type on dark background.  Select colors other than red.

Graphs  Enable viewer to visualize relationships  Label components  Eliminate extra text

Bar Graphs Used for comparisons comparisons trends trends frequency frequency

Line Graphs Used for time & frequency distribution

Pie Graphs Used to show parts in relation to whole

Attention Getting Strategies Begin with: ! startling statement ! rhetorical question ! description of situation or event ! relevant question ! news item

Delivery Techniques  Look at audience.  Speak normally.  Be yourself.  Be concise.  Use “nickel” words.

Non-Verbal Communication  Maintain eye contact  Contribute, don’t detract with  voice  body movements  gestures

Mistakes to Avoid  Giving incorrect information  Rambling  Making off-color/sexist remarks

Mistakes to Avoid  Straying from the agenda  Using technical jargon  “Winging” a tough question

Mistakes to Avoid  Displaying a condescending attitude  Being unprepared  Rushing through closing remarks

Responding to Questions ??? ??? Anticipate ??? ??? Options ??? ??? Equal time

Responding to Questions ??? ??? Positive Attitude ??? ??? Professional

Charles G. McKinney and Cheryl Hepp Basham Presentation Tips JCPS Computer Education Support Unit