Overcrowding in the Workplace Recommendation Report: Remote Working

Issue: What do we do as a result of continued growth and expansion within Allegis Group? Recommendations: Telecommuting Program Alternative 1: Lease more office space Alternative 2: Relocate employees Executive Summary

Telecommunication Program Remote Workers Have flexible schedules Take off less time Are happier Exhibit a lower quit rate Have improved productivity Trust in the company Research: Benefits of Remote Working

A Chinese Travel Agency Half the workers worked in the office, half at home Benefits include; “Ctrip almost got an extra workday a week out of them” Saving approximately $1,900 per remote worker Case Study: Ctrip

Telecommuting Plan Prepare Budget Define Necessities for Remote Workers Evaluate Eligible Employees Preliminary Requirements

Remote Workers in the U.S.

AssetsNumber of UnitsCost Per UnitTotal Cost Lenovo Laptops50$750$37, $600$60, $500$125, $350$175,000 Budget

Initiate Hiring Freeze Outline Remote Worker Protocols Purchase Equipment Jan. Remote Employee Workshop Program Equipment Feb. Employees Begin Remote Work End Hiring Freeze & Begin Hiring New Workers Mar. Timeline

The Procurement Department Handles the purchasing of new assets The Human Resources Department Redefines job roles and eligible employees Managers would also be trained in how to manage a team that works remotely Implementation Team

Harder to establish company culture Communication Undermines collaboration Telecommuting Program Drawbacks

and Instant messaging are not the greatest ways to transmit information Using video calls and screen sharing technologies such as Skype and Google Hangout are the best communication venues These forms of communication allow workers to easily and efficiently share information Overcoming the Issues through Technology

Implement core hours Employees must be contactable during these hours Maintains flexibility and team contact Expectation that employees come into the office as projects require them to A proper home environment Incentivize employees to come into the office for social events Overcoming the Issues through Policies

Alternative 1: Lease More Office Space Current per month cost is $52,000 Additional office space adds $17,000 to our lease Totaling $87,000 per month Furniture estimates for the new space, $250,000 Almost $400,000 for the entire expansion

Alternative 2: Relocate Employees Requires reallocation of company resources Must find existing employees a vacant space in existing offices Assisting with new housing if they have to move Increased moves within the organization will overwhelm the existing system and workers The process costs averages $35,000 per employee

Remote working is the most viable option Conclusion 3 options: Telecommunications Program Lease More Office Space Relocate Employees What to Consider: Cost Functionality Long-term alignment of goals

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