Transport Asset Management Plan (TAMP) Transport and Telecommunications Overview and Scrutiny Committee 8 th April 2009

Transport Asset Management Plan (TAMP) Key milestones in developing the TAMP are: A defined (categorised) hierarchy for all elements of the highway network A robust framework of policies and objectives for the service A detailed inventory of all relevant components of the transport asset To be operationally effective these key components need to be supported by: A comprehensive management information system for recording, inspecting, analyzing, prioritising and programming all maintenance works

Transport Asset Management Plan (TAMP) In developing its draft Transport Asset Management Plan the County Council has identified an assessment model for the further development, improvement and implementation of asset management practice. The model illustrated identifies 6 key components considered essential to the long term successful implementation of asset management practice. It should be noted that an asset management plan is only one of these. A range of issues must be addressed in addition to the production of an appropriate document.

Transport Asset Management Plan (TAMP) The Council is currently assessing tenders in order to set up a framework contract comprising of between 4 to 6 Contractors for the activities identified below: People: As part of the Councils commitment to Investors In People assist in identifying learning and development opportunities to assist in the service wide implementation of asset management practice. Data: Create a formalised data model and information management practices and police them properly to demonstrate their importance. Focus data collection activities upon the recording and formalised corroboration of age and expected service life estimates. Process: review current business processes with a view to defining the core of an asset management system. The system should be built around the delivery of information into key decision making processes of establishing budgets, allocating budgets, communicating risk, obtaining formal approval of service standards / LoS and engaging with customers over expectations and LoS.

Transport Asset Management Plan (TAMP) The Council is currently assessing tenders in order to set up a framework contract comprising of between 4 to 6 Contractors for the activities identified below: People: As part of the Councils commitment to Investors In People assist in identifying learning and development opportunities to assist in the service wide implementation of asset management practice. Data: Create a formalised data model and information management practices and police them properly to demonstrate their importance. Focus data collection activities upon the recording and formalised corroboration of age and expected service life estimates. Process: review current business processes with a view to defining the core of an asset management system. The system should be built around the delivery of information into key decision making processes of establishing budgets, allocating budgets, communicating risk, obtaining formal approval of service standards / LoS and engaging with customers over expectations and LoS.

Transport Asset Management Plan (TAMP) Systems: The County Council has recently entered into a contract with Symology Limited for the provision of an integrated Highways Management information System (Insight). Implementation is currently ongoing but the County Council would benefit from advice and assistance in ensuring that the system fulfills its potential and that it would benefit having a proper documented understanding of the processes the system is designed to support. Finance: Assistance with the development of an alternative budget based upon asset management principles and to critically review it and to recognise and plan for improvements in data quality and expected life predictions. Transport Asset Management Plan: Assistance with the improvement of the County Councils draft TAMP and its migration towards an adopted policy document.

Transport Asset Management Plan (TAMP) DETAILED QUALITY SUBMISSION FOR THE SERVICE HeadingRequirement Company BackgroundA brief resume of the company history, numbers of staff involved in the development and implementation of highways asset management within local government Details of key staff who would be involved in commissions CV’s of key staff ReferencesNames, positions and contact details of references from 3 previous local authority Highways Clients Case Examples for each of the activity areas being tendered for Client Organisation Client Contact / Project Leader Project Details Project Duration

Transport Asset Management Plan (TAMP) Systems DETAILED QUALITY SUBMISSION FOR THE SERVICE Returned tenders evaluated on the basis of the most economically advantageous tender received against these criteria: Adherence to the specification Compliance with the programme for the project Price (total cost of ownership) Compliance with the conditions of contract Quality Maintenance and Support services offered The County Council has entered into a 5 year contract with Symology Limited for the provision of an integrated Highways Management Information System (Insight).

Transport Asset Management Plan (TAMP) Systems

Transport Asset Management Plan (TAMP) Data Network Condition Data Collection Contract Carriageways – In addition to undertaking routine safety inspections on the network we also collect condition data using SCANNER surveys on the Principal and Non Principal Road networks (4252 Lane Km at a cost of £214,500pa), UKPMS CVI surveys on the Unclassified Road network (1070 Km at a cost of £19,500pa). In addition to these Road Class defined surveys we also undertake SCRIM surveys on the category 2, 3a and 3b network (3980 Lane Km at a cost of £98,900pa). Footways - In addition to undertaking routine safety inspections on the network we also collect condition data using UKPMS DVI surveys (Cat 1, 1a and 2 Footways 220Km at a cost of £16,500pa and Cat 3, 4 and 5 Footways approx 220Km at a cost of £16,500pa).

Transport Asset Management Plan (TAMP) Data SCANNER The Surface Condition Assessment of the National NEtwork of Roads automatic machine survey measures the condition of the road surface under normal traffic speeds. The National Indicators for Principal (NI 168) and Non Principal (NI 169) are based on the SCANNER Road Condition Indicator which calculates overall ‘points’ for each 10m sub- section based on a combination of the following UKPMS defects: Nearside Texture Depth Nearside Rut Depth Offside Rut Depth 3m Longitudinal Profile Variance 10m Longitudinal Profile Variance Whole Carriageway Cracking Intensity

10m sub-sections are characterised according to their overall points score as: "RED" = lengths in poor overall condition which are likely to require planned maintenance soon (i.e. within a year or so) on a "worst first" basis (Although there may be justification for postponing major repairs, and only carrying out minor repairs to keep the road safe and serviceable, in order to minimise whole life costs. i.e. "economic prioritisation"). "AMBER" = lengths where some deterioration is apparent which should be investigated to determine the optimum time for planned maintenance treatment. (Where there may be justification for carrying out a lesser maintenance treatment sooner, rather than more extensive treatment later, in order to minimise whole life costs. i.e. "economic prioritisation"). "GREEN" = lengths where the carriageway is generally in a good state of repair. Transport Asset Management Plan (TAMP) Data

SCRIM T he Sideway-force Coefficient Routine Investigation Machine (SCRIM) is used to measure the wet skid resistance of the surface of the road.

Transport Asset Management Plan (TAMP) Data Coarse Visual Inspection (CVI) This accredited survey is a "coarse" driven visual inspection of the condition of the road/footway surface. Detailed Visual Inspection (DVI) This accredited survey is a more detailed, walked visual inspection of the condition of the road/footway surface.

Transport Asset Management Plan (TAMP) Network Valuation Following the publication of the initial guidance document in July 2005, NYCC and LA’s from the Yorkshire and Humber Region formed a Network Valuation Group. Agreed Regional ‘model’ in terms of standard construction details for carriageways, footways and street lighting NYCC used the Regional model and NYCC HMTMC rates to produce an initial carriageway and footway asset valuation NYCC assisted the North of England County Councils (Cumbria, Northumberland and Durham) to set up an equivalent group Joint DfT / CIPFA review of initial guidance notes with the outcome that CIPFA would prepare new finance guidance notes (mid / late 2009) and set up a project implementation steering group. Proposed Accounting Change A “prepare and decide” approach recommended. 2010/11 Dry run Info in main financial statements still on historic cost basis but new current cost based info in Notes to the Accounts In light of dry run, decision to be taken on whether to change accounts for 2011/12 or have a second dry run year

Transport Asset Management Plan (TAMP) Network Valuation Asset valuation is the calculation of the current monetary value of an authority’s assets. The current monetary value is evaluated as the Depreciated Replacement Cost (DRC) of an authority’s highway infrastructure assets, where: DRC = Gross Replacement Cost (GRC) – Accumulated Consumption The Gross Replacement Cost (GRC) for the highway infrastructure is determined from a bottom up calculation using a standardised procedure involving standardised Unit Rates and GRC models which represent the cost of replacing an existing asset with a Modern Equivalent Asset. Assets are consumed during service due to ageing, usage, deterioration, damage, a fall in the Level of Service (assessed through appropriate Performance Measures) and obsolescence.