SIUE Staff Senate Summer 2015 Training

Plan of Attack  Getting to Know You  Overview of SIUE Organizational Structure  What is the Staff Senate?  What is my role on the Senate?  Staff Senate Scholarship & Fundraising Efforts  Staff Senate Goals  Parliamentary Procedure  Closing

Getting to Know You  Tell us your name, what you do at SIUE, and what led you to join the Staff Senate  Share 3-4 random facts about yourself

SIUE Organizational Structure  Handout of current organizational structure  Chancellor & Four Vice Chancellors

Chancellor  Reporting areas include:  4 Vice Chancellors  Director of Equal Opportunity, Access, and Title IX Coordination  Budget Director  Associate Chancellor for Institutional Diversity & Inclusion  Assistant Vice Chancellor for Athletic Development and Director of Athletics  Executive Director of University Marketing & Communications

Provost & Vice Chancellor for Academic Affairs--Parviz Ansari  Reporting areas include:  9 Deans (including Library)  Enrollment Management  Institutional Research & Studies  Office of International Affairs  Educational Outreach  Information Technology Services  Four Centers: NCERC, Center for STEM Education, Illinois Education Research Council, Institute for Urban Research

Vice Chancellor for Administration—Kenneth Neher  Reporting areas include:  Administrative Services  East St. Louis Center (Grant-Funded Programs)  Facilities Management  Financial Affairs  Human Resources  University Police  Sustainability  University Architects

Vice Chancellor for Student Affairs—Jeffrey Waple  Reporting areas include:  Dean of Students  Counseling Services  Health Services  Campus Recreation  Housing  Kimmel Student Involvement Center  Morris University Center  SOAR  Disability Support Services  Early Childhood Center  Career Development Center  The ALESTLE

Vice Chancellor for University Advancement & CEO for SIUE Foundation— Rachel Stack  Reporting areas include:  Alumni Association  SIUE Foundation

Purpose of Staff Senate  To advise and assist the Chancellor of the University in the solution of issues and the formulation of policies.  To advise and assist the Director of Human Resources in developing and initiating more effective personnel policies, procedures, and programs.  To participate in the University governance system.  To encourage all Civil Service and Administrative Staff employees to consult with members of the Staff Senate concerning issues, policies, and possible recommendations for appropriate Staff Senate action.

Who is on the Senate?  16 Voting Members  4 Administrative Staff members  1 non-represented  3 represented  7 Members from Negotiated & Prevailing Civil Service  3 Members from Open Range Civil Service  1 Member from the Alton Campus  1 Member from the East St. Louis Campus  Non-Voting Members  President  Past President  President-Elect

Who is on the Senate?  Treasurer  Elected from the membership of the Senate  Can be a voting member  Secretary  Elected from the membership of the Senate  Can be a voting member

What Are the Panels?  Each constituency group has a panel  Negotiated & Prevailing  Open Range  Professional Staff  Each panel has a chair and six additional members  The panel chair must be a Staff Senator  The panels are responsible for discussing issues that pertain to the that classification  The panel chair is responsible for reporting to the Staff Senate on the issues and recommendations of its group for review and appropriate action by the Staff Senate.

What are ex-officio members  Ex-officio members are individuals who often report to the Staff Senate on various issues.  Ex-officio members attend Staff Senate meetings but are not voting members  Ex-officio members are:  Vice Chancellor for Administration Designee (currently HR Director)  SURS Representative (HR Staff member)  SUCSAC (Elected, currently Mike Pulley)  University Planning & Budget Council—2 Staff Senate Appointments

When does Staff Senate meet?  Staff Senate meets the first Thursday of every month at 9am. Meetings for FY16 are scheduled as follows:  Members are expected to attend all meetings. If you cannot attend a meeting, submit your reason to the President & Governance Secretary prior to the meeting whenever possible. Aug. 6Sept. 3Oct. 1 Nov. 5 (East St. Louis)Dec. 3Jan. 7 Feb. 4Mar. 3Apr. 7 (Alton) May 5June 2

When does the Executive Committee meet?  Staff Senate Executive Committee meets the third Thursday of every month at 9am.

What are the expectations of Senators?  Attend all Staff Senate meetings  Represent the Staff Senate within the campus community  Bring forward issues of concern from SIUE employees (can be to the panel or the full Senate if it impacts all employees)  Assist with various events and fundraisers throughout the year  Provide input on campus issues, policies, etc.  Serve as a point of contact for staff members campus- wide

What is my role on the Senate—Panel Members?  Expectations  Attend monthly (or as needed) meetings of the Panel  Bring issues of concern from your constituency to the Panel for review and discussion  Provide comment on policies and procedures brought to the Senate  Through the Panel Chair, bring forward action items to the full Senate

Where can I get Staff Senate Information?  Visit our website!   You can view the constitution, bylaws, meeting minutes, view the meeting schedule, etc.

Committees  Policy Review Committee  Fundraising Committee  Scholarship Committee  UPBC  Intercollegiate Athletics Advisory Committee, Parking & Traffic, University Center Board…

Activity  Answer the questions on the provided paper.

Scholarships Scholarships Where are the funds for the scholarship coming from ? Who is eligible for the scholarship ? - Is the scholarship only for incoming freshman ? Does my child / relative have to be attending or have plans to attend SIUE to receive the scholarship ? Can there be more than one scholarship applicant representing one employee ? Where do I go to find the scholarship applications and guidelines ? cholarships.shtml

Scholarships

Opportunity for Volunteer Service Staff Senate Scholarship Committee - Standing Committee Staff Senate Scholarship Selection Committee - ad hoc Fundraising Committee Treasurer - Anne Hunter Be powerful. Make a difference. Get involved. Give back.

Staff Senate Fundraising  History:  Ice Cream Cabaret  Staff Senate BBQ  Banquet

Staff Senate Goals  Update provided by President Caupert

Parliamentary Procedure  It’s Quiz Time!!!  Y Y

Closing Activity