Abstract Plus Version 3.0: Efficient, Flexible Tools for Cancer Casefinding and Reabstracting Case Completeness and Data Quality Audits NAACCR Conference June 16, 2009 Joe Rogers, CDC Denise Farmer, Northrop Grumman Division of Cancer Prevention and Control National Center for Chronic Disease Prevention and Health Promotion Coordinating Center for Health Promotion Centers for Disease Control and Prevention Atlanta, Georgia
Registry Plus Suite of publicly available, free-of-charge, Windows-based software programs for collecting and processing cancer registry data Made available by the CDC to implement NPCR –Enable central registries to meet NPCR program standards in the face of existing budgetary constraints Compliant with national standards Fully customizable for state-specific needs
Abstract Plus Abstract and code cancer cases using standard data items and codes Web Plus Abstract, code, and collect cancer data securely over the Internet eMaRC Plus (Mapper Plus) Work with path lab records in HL7/pipe-delimited format, identify cancer records and map to the NAACCR file format Data File Mapper Plus Map data elements from any fixed width or delimited data file to the NAACCR file format Prep PlusReceive and edit batches of abstracts CRS PlusLink and consolidate edited abstracts Link PlusProbabilistically link records Registry Plus Online Help User-friendly, Windows-based Help system; incorporates standard abstracting and coding manuals into one accessible, easy-to-use resource Registry Plus
4 Abstract Plus Features Electronic abstract in the format of the North American Association of Central Cancer Registries (NAACCR) data exchange layout. Data set can be customized to include locally- defined variables with a selection of NAACCR data items in an ordered display. NAACCR edits are tightly integrated, allowing standard editing and error correction online. Includes Registry Plus Online Help with Abstract Plus Users Guide. Support NPCR audit requirements.
5 What’s New in Abstract Plus v3.NET technology New, more user-friendly abstracting interface Enhanced security New Auditor role Audit features closely follow abstracting
6 Roles Abstractor - manages data entry –Available on login Administration - manages set-up –Additional admin password required –Allows all role functions Auditor – manages audit entry –Additional auditor password required
New Abstracting Screen Section Headers Easier Access to Text Fields Drop Down List Right-click any field for Help and Edit Errors Direct Grid Entry Can resize panes Custom Data Item Labels Selected NAACCR fieldname Special Lookup EDITS status Can scroll up/down separate from other pane
Right-click Menu and Function Keys F4
F1 – Field Context Help F1
F2 – Field Edit Error Information Show all errors Link to field Edit error indicator F2
Field Edit Errors - Tooltips
Field Messages
F4 - Special Lookup
F5 – CS or Age Calculation
Code Selection - Drop-down List
Abstract Plus v3 Administration Security Features Managing Abstracting Display Types Application Preferences Managing Audit Display Types Manage Audit Database
Administration Login
Application Preferences
Audit Administration Uniquely name audit databases Create Display Type Same features available as Managing Abstract Display Types Import NAACCR layout text file from any source
Audit Display Type 1. Create display type name
Audit Display Fields 2. Select fields and options
Critical Fields 3. Select critical fields
Edits Configuration 4. Select edit set options
Individual Edits 5. Select individual edit options
Collaborative Staging Calculations 6. – Select Collaborative Staging options
Manage Audit Database Name Select Import
Audit Display Type
Import Abstracts in Audit
Manage Audit Discrepancy Codes
Auditor Role
Casefinding Audit
Add Non-match
Non-match Added
Reabstraction Audit
Reabstracting Screen
Can resize panes
Audit Columns Added Upon Completion
23 Complete Status cont’d
Audit Reports Menu Casefinding Audit Reports Menu Reabstracting Audit Reports Menu Recoding Audit Reports Report Wizard Reports Text File Export: For further analysis and reporting at CCR
Casefinding Reports
Casefinding Results
Discrepant Values by Patient
Reabstracting Summary
Reabstracting Reports
Recoding Reports
Ad hoc Reports
Export Audit text file
48 Thank you Joseph Rogers Denise Farmer Sherrie Stein The findings and conclusions in this presentation are those of the author(s) and do not necessarily represent the views of the Centers for Disease Control and Prevention