Collaborating and Meeting with Google Apps Ashley Hays

Agenda ● Ideas and Quick tips to make your meetings more efficient, productive, and organized!

Tips for Working with Docs ● Create a Google Doc for EACH meeting ● Use a naming convention o “Staff Meeting” o Add the year, month, and date to each doc name  “staff meeting ” staff meeting notes for August 29, 2014 ● This makes for easier searching

Tips for Working with Docs ● Move the document to the right folder(s) immediately! ● In Drive, a document can be “moved” or associated with more than one folder. o Ex. A staff meeting on emergency procedures might be in your “staff meeting folder” and your “emergency procedures” folder  Hold command or control to select multiple folders

Tips for Working with Docs ● Share the Doc with your participants ● Choose to share the link/invite specific people ● Choose share level=edit/comment/view only

Tips for Working with Docs ● Edit the document during the meeting or ● Make comments on the document during the meeting ● If the doc wasn’t already shared, share the link at the end of the meeting o Participants can easily add to their task-list or calendar

Utilize your Google Calendar ● Use Google Calendar to send meeting invites and track who is attending. ● Attach your meeting agenda or important documents to the calendar invite so attendees come prepared! o Enable “attachment lab”“attachment lab” o Must “share” each attached document

Utilize your Google Calendar ● Have your daily agenda ed to you! o To set up in calendar go to settings o Choose the calendars tab o Next to your calendar, select Notifications and reminders  Check the box Daily Agenda **You can also set up other notifications from here! ** Choose or SMS alerts!

Add your Hangouts to your Calendar ● Add video calls and Hangouts to Calendar ● Attendees can join Hangouts right from the calendar link ● Create Events/Hangouts from Google+ events

Share Files with Drive and Hangouts ● Use the Google Drive App in Hangouts to share files with all participants in the Hangout!

Get Hangouts for iOS, Android, or Blackberry ●Take your meetings everywhere you go ●Download the mobile Hangouts App

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