QUICK REFERENCE CARD MANAGING YOUR DEDUCTIONS Employee Self Service DEDUCTIONS This Quick Reference card provides the key information for team members who want to manage their deductions. The card shows employees how to: Navigate to and view their existing deductions Create a recurring deduction Stop a recurring deduction Frequently Asked Questions NAVIGATING TO VIEW YOUR EXISITING DEDUCTIONS 1.From the Home Page find your My Info tile and click the cog icon. 2.Under Take Action click Employment Information. 3.Scrolling to the bottom of your Employment Information you can see Recurring Deductions and One Time Deduction User screen. This will show you any current employee / manager initiated deductions. 4.Please note: You should not click the Edit button to manage any deductions as this will cause an error. If you want to manage deductions you can do so from the Home Page or by clicking the Take Action button at the top right hand side of the Employment Information page.

QUICK REFERENCE CARD MANAGING YOUR DEDUCTIONS Employee Self Service CREATING A RECURRING DEDUCTION 1.From the Home Page find your My Info tile and click the cog icon. 2.Click Manage Recurring Deductions under the Take Action list. 3.This will open up the Recurring Deductions screen. You should refer to the table to the right for assistance in completing this. Please note: You can add multiple deductions by adding lines and completing the details 4.Once you have completed the form click Field NameWhere fields pre-populateWhere fields do not pre-populate Effective Start Date Select the date this deduction will be effective from. Please note: That the commencement of your deduction may change depending on your pay frequency. For example if the effective date selected was a Wednesday and you are paid weekly, your deduction calculation would commence from the beginning of that week i.e. the Monday. Pay Component Select the deduction type by searching and clicking from the drop down menu. You can either search for a deduction by typing the deduction name i.e. AWE or you can type in a category i.e. Social Club and then select the relevant option. Amount / Percentage / Number of Units This information will default based on the Pay Component that you selected above. Type the amount that you wish to be deducted from your pay. In the example above the employee is deducting an additional $30 per fortnight for extra tax and is also deducting $10 per fortnight towards the Make a Wish charity. Unit of Measure This information will default based on the Pay Component that you selected above. This field may be left blank in some instances (shown in the union example above) – you should not change this. This field should be left blank – you should not change this. Currency This will automatically default. You should not change this. Frequency This information will default based on the Pay Component that you selected above. You should set this to match your pay frequency. i.e. if you are weekly paid this should be set to weekly. In the example below the employee is fortnightly paid.

QUICK REFERENCE CARD MANAGING YOUR DEDUCTIONS Employee Self Service STOPPING A RECURRING DEDUCTION 1.If you wish to cease a recurring deduction, from the Home Page find your My Info tile and click the cog icon. 2.Click Manage Recurring Deductions 3.This will open up the Recurring Deductions section. Select the date that you wish the change to be effective from and click Proceed. 4.Find the deduction you wish to end from the list and scroll across to the bin icon. Click the bin and this will remove the line. 5.Click FREQUENTLY ASKED QUESTIONS Q – I have some deductions appearing on my Payslip but are not visible in my one time payments or recurring deductions screens. Why is this? A – As an employee you are only able to view manager or employee initiated deductions. Any deductions that are set up and managed by Payroll such as garnishee deductions, will only appear on your Payslip. If you need additional information or any changes regarding these deductions please contact the Payroll team. Q – I have selected and saved the wrong deduction. I need to delete this deduction entirely, how do I do this? A – You are unable to delete a deduction as an employee. To delete a deduction you will need to contact Payroll to have this removed. Q- I am trying to complete a union deduction and I am unsure which is my divisions preferred union? A – Your preferred union is listed within your Enterprise Agreement. Alternatively please refer to Portal/en/homePage/contents/informationPage/Pay_and_ Basics/deductions_and_allow.html for assistance determining your divisions preferred union. Q – I am trying to select a deduction from the list however I keep receiving an error message saying I don’t have write / delete permission, why is this? A – These deductions can only be managed by payroll. Please contact Payroll to discuss.