ROTARY’S PROGRAMS FOR YOUNG LEADERS | 1 YOUTH PROTECTION & INSURANCE Kate Hoeppel, Senior Supervisor, RI

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 2

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 3 ROTARY’S APPROACH ROTARY’S PROGRAMS FOR YOUNG LEADERS – RI policies form a minimum standard Local laws and standard of care varies – Both preventative and reactive – Broad application: allegations, car accidents, natural disasters, etc.

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 4

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 5 KEY ROTARY POLICIES ROTARY’S PROGRAMS FOR YOUNG LEADERS – Allegation Handling Guidelines Ensure child’s immediate health and safety Report to local law enforcement and RI Suspend accused parties from contact with youth Membership prohibitions – Apply to all activities involving youth Rotary Code of Policies 2.100

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 6 EMERGING TRENDS ROTARY’S PROGRAMS FOR YOUNG LEADERS

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 7

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 8 YOUTH EXCHANGE CERTIFICATION ROTARY’S PROGRAMS FOR YOUNG LEADERS – Preventative measures Volunteer screening Training Reporting inbound student data Document retention/data privacy – Liability exposure Legal entity formation Liability insurance Rotary Code of Policies

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 9

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 10 ADOPTING BEST PRACTICES ROTARY’S PROGRAMS FOR YOUNG LEADERS – Volunteer screening Significant and unsupervised contact Supervision ratios – Training Job descriptions, succession plans Behavioral standards Adequate instruction for high risk activities – Crisis management Communication plans Emergency protocols/venue security Consider media/PR needs

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 11 ROTARY’S PROGRAMS FOR YOUNG LEADERS

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 12 YOUTH TRAVEL ROTARY’S PROGRAMS FOR YOUNG LEADERS Travel outside local community – Written permission from legal guardians – Provide details on program, location, accommodations – For travel over 150 miles, confirm valid travel insurance – Additional recommendations Higher risk travel may be subject to Youth Exchange certification Rotary Code of Policies

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 13 PARTNERS, VENDORS, & EXTERNAL SERVICE PROVIDERS ROTARY’S PROGRAMS FOR YOUNG LEADERS – Carefully assess partnering with external organizations – Consult legal counsel before signing any agreements or contracts – Look for language that may attempt to transfer undue risk to your clubs

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 14 LIABILITY INSURANCE ROTARY’S PROGRAMS FOR YOUNG LEADERS – U.S. Club and District Liability Insurance Program – May need additional coverage – When partnering with other clubs, be aware that different organizations may have different levels of coverage – Ensure any transportation vendors have adequate insurance Carol Dietz, Associate Risk Manager, RI

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 15 RI PROGRAMS

ROTARY’S PROGRAMS FOR YOUNG LEADERS | 16 RESOURCES ROTARY’S PROGRAMS FOR YOUNG LEADERS – RCOP and – Your district Youth Exchange chair or district youth protection officer – Rotary’s Youth Protection Guide (new in 2016!) – Online Youth Protection Module (testers?)