HR FUNCTIONS AT A GLANCE

PRE-RECRUITMENT PROCESS  Collection of requirement of manpower from various departmental heads  Securitization of the requirement and take approval from the concerned authorities, if the post is new one.  Preparation of recruitment budget and CTC for the employee and take approval from the concerned authorities.  Selection of appropriate Recruitment process.

RECRUITMENT PROCESS  Preparation of Advertisement materials for the recruitment  Securitization and short listing of the applications received  Sending interview call letters/ mails as required  Conducting Interviews through panels  Preparation of offer letters as required

JOINING FORMALITIES  Administrating Joining formalities  Pre Employment Reference checks  Preparation of Appointment Advice and intimation of the same to other departments  Preparing and entering new hire paper works  Coordinating to get Employee ID Cards  Handling over the new hire to the concerned HOD/Manager  Preparation of Job Profiles – coordination with HOD/Managers for new posts.

EMPLOYEES PERSONAL FILE MAINTENANCE  Opening new file and closing the resigned employee's file  Make sure all Employees files are maintained safely with care.  Make sure all personal records are available in the files.  Periodic Personal File Auditing

EMPLOYEES DATABASE  Keeping Track of Knowledge Management Software  Maintenance of Employees Database Management System (EDMS)

CONFIRMATION FORMALITIES  Intimating the concerned HOD/Manager about the due date for confirmation  Conducting Confirmation Appraisals  Coordinating for Skill Gap Analysis  Coordinating to set Quality Objectives for each job profile  Ensuring updating of the Existing Job Profiles  Processing the Confirmation

ISO COMPLIANCE  Ensuring all the updating of the ISO documentation and HR Formats  Learning and enforcing Standard Operating Procedures (SOP)  Facing the Internal and External Audits, accountable to enforce the correctional action.

STATUTORY COMPLIANCE Submission of returns to concerned authorities under :-  The Apprentice Act, 1961  The Contract Labour( Regulation & Abolition) Act, 1970  The Industrial Disputes Act, 1948  The Minimum Wages Act, 1946  The Payment of Wages Act, 1948  The Payment of Gratuity Act, 1972  The Industrial Employment Standing Orders Act, 1946  The Employees Provident Fund & Miscellaneous Provisions Act, 1952  The Equal Remuneration Act, 1976  The Employee's Insurance Act, 1948  The Payment of Bonus Act, 1965  The Payment of Wages Act, 1936  The Factories Act, 1948  The Employment Exchange ( Compulsory Notification of Vacancies) Act, 1959  The Trade Unions Act, 1926  The Workmen's Compensation Act, 1923  The Child Labour ( Prohibition & Regulation Act), 1986

TRAINING & DEVELOPMENT  Conducting Induction Training for new hires  Training Need Analysis based on Skill Gap Analysis, Appraisal Feedback and suggestions  Coordinating External and Internal Training Programs  Maintaining Training Records  Analysis of Training Feedback

PERFORMANCE APPRAISAL  Preparation of New Appraisal Form  Self appraisal  Provide inputs to HODs for Appraisal  Prepare Appraisal Letters

EMPLOYEES RELATION  Formal and informal counseling with employees  Prepare Event Calendar of monthly recreation to motivate employees  Handling Corporate Medical Insurance  Processing required letters on employee's request

REPORT GENERATION  Preparation MIS Repot  Generating and analyzing Employees Attrition Reports, Training Evaluation, Manpower Status etc.  Weekly and monthly recruitment reports  Report generation of Pre appraisal, Appraisal and post appraisals  Salary details report to Accounts Department  Reports as per the HOD`s request

EXIT FORMALITIES  Generation of Exit Interview Formats  Conducting Exit Interviews  Preparation of Exit Interview summary  Administering Exit paper work including all statutory requirements.

Thanks Sivadasan