CAMPUS TEST ADMINISTRATION TRAINING 2016 March TAKS Brownsville Independent School District

Please note… This PowerPoint does not eliminate your requirement to read the general and specific Test Administrator Manuals. Revised 2016 TAKS Manual

Reminders: Former TAAS examinees taking both Writing and Reading MUST test in those subjects on the same day!

Who is eligible for TAKS TAKS tests are available in four subject areas: English language arts (ELA), mathematics, science, and social studies. Examinees who were enrolled in grade 9 in 2010-2011 or earlier must pass all four subject area tests to meet assessment graduation requirements for a Texas public school diploma. Any student who is considered “Out of School” that still needs to pass a TAKS or TAAS test in order to receive a diploma.

Test Information Regarding Former TAAS/TEAMS Examinees Math: Former TAAS examinees who have not met the standard will take the TAKS Math Assessment. Writing: Former TAAS examinees who have not met the standard will be required to take the written composition and the revising and editing section of the TAKS/ELA. Reading: Former TAAS examinees who have not met the standard for the TAAS reading test will be required to take the multiple-choice items in the Reading section of the TAKS/ELA test.

Spring 2016 TAKS Testing Window When What Monday, February 29, 2016 ELA Tuesday, March 1, 2016 Math Wednesday, March 2, 2016 Science Thursday, March 3, 2016 Social Studies There are no make-ups!

Important Dates Campus training must be completed by February 26, 2016 Proctor Caching & Create Sessions February 25, 2016 Materials Return to Warehouse on Friday, March 4, 2016 Call before you come to drop off your non-scorables All testing documentation must be scanned and submitted to the T-Drive Under the “2- submit” folder by: March 8, 2016 Follow the scanning layout

Scanning Layout and Clearance Form

Campus Test Administrator Responsibilities Page 18 Train staff and obtain Oath of Test Security & Confidentiality Assemble materials needed for the test Set up logistics for testing (rosters, test administrators, test day procedures, meals, schedules- duty, teacher conference, test rooms, relievers, monitors, etc.) Set up and manage online test sessions Ensure security & integrity of the test Report any test irregularities immediately to the DTC

Preparing for testing ELA Test Administrator Manual ELA Directions start on page 41 Student Authorization Forms ELA Seal Code page 35 (will be used to access the editing & revising section) Pencils & Scratch Paper Dictionaries & Thesauruses (1:5 ratio to be used on the composition and reading section only; Students identified as LEP may be provided with an ESL Dictionary)

Preparing for testing ELA Seal Code Warning Screen page 35 Before Examinees can access an electronically sealed section of the test, they must enter a 4-digit code. The seal code is used for the Revising & Editing section because dictionary and thesaurus use is NOT allowed in this section. The T.A. will provide access code by writing it on the student's authorization: No verbal communication of the code or writing of it on the board is allowable. Keep in mind that all reference materials must be removed from each student area before providing the seal code.

Preparing for testing Math Test Administrator Manual Math Directions start on page 50 Student Authorization Forms Math Chart & Graph Paper (math charts & graph paper can be downloaded from www.TexasAssessment.com/TAKS) Rulers are available as an online tool only Pencils & Scratch Paper Graphing Calculator (no typewrite style keypad or [CAS] computer algebra; calculators must be cleared to factory settings)

Preparing for testing Science Test Administrator Manual Science Directions start on page 57 Student Authorization Forms Science Formula Chart & Periodic Table (science charts can be downloaded from www.TexasAssessment.com/TAKS) Pencils & Scratch Paper Rulers are available as an online tool only Scientific, Four-Function or Graphing Calculator (1:5 ratio; memory must be cleared after each examinee uses it)

Preparing for testing Social Studies Test Administrator Manual Social Studies Directions start on page 64 Student Authorization Forms Pencils & Scratch Paper

Accommodations Will be available to students who are currently enrolled in a Texas Public School and served by SPED. Refer to Appendix “B” in the TAKS Manual

Accommodations Presentation Accommodations (P) Response Accommodations (R) Setting Accommodations (S) Timing and Scheduling Accommodations (T) Information on who can use accommodations and examples of accommodations can be located in Appendix B of the TAKS Coordinator And Test Administrator Manual

Oral Administration For Math, Science and Social Studies Only TAKS ELA may NOT be administered orally Must meet established eligibility requirements See Appendix C for information on Oral Administration Eligibility Test administrator must have specific oral test administration training Need a proctor authorization Can encompass different levels of support Reading words and phrases Reading multiple sentences Reading the entire test

Test Administrator Responsibilities Maintaining security of test materials Post a testing do not disturb sign Remove instructional displays The use of cell phones and electronic devices are prohibited by both TAs and students Must complete seating charts as directed Monitoring actively at all times Reporting any suspected violation of test security to the campus coordinator Monitor the online system Ensure that examinees are working actively on the test, are seated and do not talk, exit the test during breaks, lunch, or restroom breaks, submit the test according to the directions when finished, and when finished leave the testing room

Seating Charts Test Hound Test Administrators are responsible for completely and accurately filling out the seating chart

Test Security Successful Testing Begins and Ends with Good Test Security and Confidential Integrity

Test Security Confidential Requirements Test Security is accounting for all secure materials and confidential examinee information before, during and after testing Store secure materials in locked storage Storing student authorization forms in a secure location prior to testing Destroying all student authorizations, charts, scratch/graph paper used during testing Keeping materials secure at all times

Test Security Confidential Requirements Maintaining confidentiality involves protecting all contents of the online assessment and secure test materials All testing personnel must be trained and sign an oath For online testing, all testing personnel must accept a statement of confidentiality when accessing the Texas Assessment Management For more information on test security, refer to the Test Security Supplement http://www.tea.state.tx.us/student.assessment/security/

Penalties for Prohibited Conduct 19 TAC & 101.3031(b)(2) TEC 39.0303 Texas Government Code Section 552.352 Texas Penal Code Section 37.1019 TAC 249.15 Reprimand Placement of restrictions on a Texas educator certificate Suspension of a Texas educator certificate Revocation or cancellation of a Texas educator certificate Class C misdemeanor

Security Oaths Appendix D TEA requires that all personnel involved in the testing process is trained and have signed a security oath before handling secure testing materials. Certified Personnel must sign the TAKS Oath included in the manual Non-Certified personnel must sign the Oath located in our ARE website. Non-certified personnel will not be used as test administrators Non-certified personnel can be used as monitors

Active Monitoring Page 30 Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator. Watching students during testing The focus of the teacher’s attention should be on the students and not elsewhere Walking around to better observe what students are doing (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

Testing Irregularities Serious Procedural Eligibility Errors IEP Implementation Error Improper Accounting for Secure Materials Monitoring Error Procedural Error Direct or Indirect Assistance Tampering Falsifying Performance Data Viewing Secure Content Discussing Secure Content, Student Responses or Student Performance Scoring Formally or Informally

Reporting Irregularities A test irregularity is reported to you Remain calm! Do not discuss with anyone until cleared by the DTC Get the facts, secure any evidence and determine the necessary steps Assess the situation, investigate and contact the DTC All statements and incident form must be turned in to DTC by the time testing materials are dropped off If the irregularity is ruled an incident obtain statements, fill out incident form and submit both to the DTC Statements must be typed in school letterhead, dated and signed Follow up with an action plan to correct the error The statements should not include the student demographics in it. Testing documentation is kept on campus for 5 years and are TEA auditable Keep a copy of the incident form and statements as part of your records

How to document an irregularity? Utilize A.R.E.’s irregularity form! In it you will have to include: A clear sequence of events A determination of what happened, why it happened, and who is responsible An explanation of how the error was discovered, addressed, remedied or resolved An explanation of what, if any, local action was taken against educator(s) or student(s)

Incident Report Form Important! Evidence of Plan of Action Implementation Processes must be provided at end of the school year- subject to Principal’s Clearance.

Online Test Administration Understanding Responsibilities CTC's: Must understand all information included in this manual. Tech Staff: Must be familiar with the documents found on the Assessment Management System Information web-page and software installations described in the manual and be available for assistance during test administration. TA's: Must help examinees open and view their tests, maintain test security, and manage any interruptions during testing, such as restroom breaks, examinees and illness.

Infrastructure – Configure Test Delivery System – Online Testing System Check Technology Staff must: Ensure that the network infrastructure and computers meet the minimum system requirements Coordinate efforts to ensure successful online administrations Review technology documents from TAMS Disable any automatically launching applications: screen savers, virus scans, email alerts, power management software Follow instructions regarding firewalls and content filters Confirm that the network is secure if testing via a wireless network Alert network user at each campus of online administration, and if necessary request that they avoid bandwidth on those days

Testing Schedule and Environment TAKS administrations are untimed Testing environments must be properly prepared Plan for enough computers Plan test students with accommodations in a separate setting to eliminate distractions and ensure confidentiality of the test.

Unified Minimum System Requirements for the Administration of Online Assessments https://www.texasassessment.com/s/texasassessment/pdf/Unified_System_Reqs.pdf

PearsonAccessNext & TestNav https://support.assessment.pearson.com/dashboard.action

Creating A Session To create an online test session follow these steps: From Testing > Sessions, click the Select Tasks drop-down and select  Create / Edit Test Sessions. Click Start. Click Create Session and enter the required details. When creating a test session, if at least one proctor caching computer is configured, you must select a proctor caching computer. If you set test session dates and times, the system will not use them to limit when sessions can be started. The data is only used to help you with planning. https://support.assessment.pearson.com/display/PAsup/Create+an+Online+Test+Session

Creating A Session Click Create. Pearson recommends that your session size be limited to 500 or fewer students. After a session is created, a Password box becomes available. This box contains the password that will be included in the student testing ticket and that the student will use to log in to the test (along with a unique User ID). This password helps ensure that students can access only the test assigned to them in this session. You can use the instructions to see and change this password as described in View or Edit an Online Test Session.       https://support.assessment.pearson.com/display/PAsup/Create+an+Online+Test+Session

Creating A Session https://youtu.be/HnKXqPp-brg

Generate and Print Student Authorizations The student authorizations contain the URL that examinees enter into a browser to access TestNav and the unique user name and test code needed to take test. The authorizations must be printed at least ONE day before the test and stored in a secure location. The proctor authorizations are used by test administrators to log in to an oral administration session in TestNav. Proctor authorizations must be also printed at least one day before the test

Generate and Print Student Authorizations The student authorizations contain the URL that examinees enter into a browser to access TestNav and the unique user name and test code needed to take test. The authorizations must be printed at least ONE day before the test and stored in a secure location. The proctor authorizations are used by test administrators to log in to an oral administration session in TestNav. Proctor authorizations must be also printed at least one day before the test

Retrieve Student Test Ticket Student test tickets contain the login and TestNav URL that students need in order to access their assigned online tests. You can print student test tickets through your browser. To retrieve student test tickets, follow these steps: From Testing > Students in Sessions, add test session(s) to the Sessions list on the left of the page.  https://support.assessment.pearson.com/display/PAsup/Retrieve+Student+Test+Tickets

Retrieve Student Test Ticket 2. Click a session to select it from the list. If you have trouble finding your session, go to Testing > Sessions, and select the test session(s) that contain the students whose statuses you want to view. To see the listed session(s), return to Students in Sessions. 3. Click the Download Resources drop-down and select an entry from the Student Testing Tickets section. https://support.assessment.pearson.com/display/PAsup/Retrieve+Student+Test+Tickets

Testing Session Protocols Assemble the materials needed for testing a copy of this manual test session rosters student & Proctor authorizations-if applicable seal codes (ELA only!) pencils, pens scratch & graph paper for Math testers; scratch paper for Science & Writing testers: www.texasassessment.com/TAKS Only the online ruler is allowed Mathematics chart & Science formula chart and periodic table: www.texas assessment.com/downloads

Assemble the materials needed for testing Each examinee must be provided with a graphing calculator to use throughout the TAKS XL Math Test. At least 1 four-function, scientific, or graphing calculator. Calculator must be provided per 5 examinees to use throughout the TAKS XL Science Test. English language dictionaries and thesauruses must be provided to examinees for the composition and reading sections of the XL ELA test. Students may also use a combination dictionary/thesaurus or an ESL dictionary, but only when reference materials must be provided.

Proper Testing Environment and Procedures Cover/Remove bulletin boards-Display Testing-Do Not Disturb Signs Provide a quiet, well lighted, well ventilated, and comfortable room Do not allow internet/electronic devices with internet or photographic capabilities All assessments must be administered on the assigned dates A trained T.A. for every 30 students late arrivals may test if sufficient time remains in the test session Seating Charts must be completed for each session Observe ACTIVE testing monitoring practices

Emergencies Technical Emergencies First consult the Accommodations Chart in Appendix “C" to determine if the accommodation is allowed. implement it ARF: contact A.R.E. determine confidentiality breach campus: follow Emergency Plan Technical Emergencies Warning Screen/Testing Server not Available: Follow TestNav Combined Technical Guide Contact A.R.E 956-554-2806 Pearson's Austin Operations Center @ 1800-627-0225

A new test administrator oath must be signed for each test administration. Sign Section 1 after your training. Sign Section 2 if you will have access to view secure testing items such as test items or answers. Who signs? Examples are test administrators that provide: Oral administrators

Questions?

CONTACT INFORMATION Cristina Sandoval 956.698.3592 San Juanita Ramirez 956.698.2802 Joanna Villarreal 956.698.2789