STATE HIGHER EDUCATION EXECUTIVE OFFICERS Tanya I. Garcia, Ph.D. Policy Analyst Student Unit Record Systems in 45 States and the District of Columbia Overview and Critique of Project Design

 Part of SHEEO’s contract with the U.S. Department of Education National Center for Education Statistics  Updates and expands Lumina-funded Critical Connections study by Peter Ewell and Marianne Boeke, National Center for Higher Education Management Systems, 2007

 State coordinating and governing boards of higher education with student unit record systems  58 systems will be invited to participate  9 states have more than one SUR system: CA, FL, MN, NY, NC, OR, VT, WA, WY  Does not include Delaware, Iowa, Michigan, Nebraska, or New Hampshire

 Background information  Types of data collected, including data elements and metadata  Data usage practices  Links to other data systems and barriers to linking  Quality control and audit features  Sustainability of data systems

SHEEO would appreciate your feedback on the structure of various survey components

 Institutional resource allocation/funding formula  Awarding financial aid  IPEDS  Tracking student retention/graduation  Tracking students across institutions  Others?

 Demographic  Academic history  Enrollment  Non-credit instructional activity  Financial aid  Course  Adult Basic Education  Faculty/staff  Institution information  Facilities  Workforce/labor  Others?

Refer to handout

 IPEDS  CENSUS  SPEEDE/EXPRESS  In-house  Others?

 Data element dictionary  Data submission/reporting procedure  Data certification form  Data validation/checking procedure  Data audit procedure  Data transformation rules/procedure

 Decision-/policymaking  Accountability compliance  Audit compliance  Generating reports  Generating statistics  Research  Cross-sector collaboration  Others?

 Remediation  Retention  Course-taking patterns  Course outcomes  Degree/certificate completion  Student reliance on financial aid  Graduation

 State Education Agency  Labor/Workforce  Pre-K/Early Childhood  Child Protective Services, Foster Care  Health, Human Services  Juvenile Detention, Corrections, Courts  Other states/organizations  Others?

 Legislation  Attorney General opinion/statement  Resources  Lack of common identifiers/crosswalks  Coordination with other state authorities/administrators  Incompatible systems  FERPA concerns  Others?

 Between December 2008 and April 2009, SHEEO convened a series of State Data System Expert Advisory Panel meetings  Invited representatives from SHEEO agencies, higher education coordinating and governing boards, labor, and K12  Over 100 participants from across the country with data system expertise

 Discussions focused on:  Purpose and goals of state data systems  Desired functionality and characteristics  Value of collecting various data elements  Complexities of modifying state data systems for coordinating and governing boards  Increasing access to unit record data while protecting student privacy  Importance of building relationships to allow states to link from pre-K to the workforce

 Expert Advisory Panel Meetings  Informed State of State Data Systems Study  Report shall include recommendations for building basic, mid-level and sophisticated state data systems  State of State Data Systems Study  Release web-based survey on June 1, 2009  Surveys due June 30, 2009  Data analysis from June through August  Issue final report to NCES September 15, 2009

Any Questions?