1 Fire & Emergency Services Committee Fire Master Plan Consolidation of Recommendations Implementation Plan – Part B August 2014 – Revised September 24, 2014 September 24, 2014

2 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Topics: 1) Human Resources (Fire Suppression) 2) Facilities 3) Apparatus and Equipment 4) Financial Implications

3 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources Fire Suppression Deployment Model Fire master plan conducted an analysis of Office of the Fire Marshal Public Fire Safety Guidelines, industry standards, best practices and municipalities legislative responsibilities within the Fire Protection and Prevention Act and Occupational Health and Safety Act. Initial Response Depth of Response

4 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Depth of Response) Recommendation The Town of Bradford West Gwillimbury establish a performance measure target for depth of response by BWGFES of deploying fourteen firefighters to all confirmed, reported or potential structure fires (including alarm activations, which should be responded to as a reported fire).

FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Depth of Response) Performance Measure Depth of response is referring to the “total” number of firefighters initially assigned to an incident. Minimum depth or response required to low, moderate and high risk occupancies to achieve the required critical fireground tasks. 5

FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Depth of Response) Performance Measure Minimum depth or response required to achieve the required critical fireground tasks. 4 firefighters to low risk occupancies. 14 firefighters to moderate risk occupancies. 24 firefighters to high risk occupancies. 6

7 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Depth of Response) Performance Measure

8 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Human Resources (Depth of Response) Recommendation BWGFES should hire four additional volunteer firefighters. Background Hire 4 volunteer firefighters to bring compliment up to 35 firefighters. Additional staff proposed to enter training early in 2015.

9 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Depth of Response) Background Fire apparatus staffed with 4FT FF’s brings 28% of suggested staffing (for single family dwelling) to the scene rapidly. In 2013, the average number of volunteer firefighters responding to a call was 5.9 (6 firefighters). This represents 21% of the total number of volunteer firefighters we employ. Adding 4 full time firefighters plus 5.9 volunteer firefighters would allow us to have roughly 10 firefighters on scene to most calls. This is only 71% of the recommended depth of response. We have a GAP of 4 to 5 firefighters.

10 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Human Resources (Depth of Response) Background Currently 31 volunteer firefighter staff. Using a 21 % attendance guide for depth of response the number of volunteer firefighters would need to be increased to 50 total. 50 X 0.21 = 10.5 firefighters 4 full time volunteer = 14.5 firefighters depth of response for a moderate risk.

11 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Human Resources (Depth of Response) Background Fire master plan addresses the short term solution of hiring 4 volunteer firefighters in 2015 to bring total up to 35. Fire master plan does not address using a 21% attendance guide for depth of response. Long term plan to address 21% attendance guide for depth of response would include the hiring of 15 additional volunteer firefighters between 2016 to 2018.

12 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Depth of Response) Recommendation Timed with the opening of a second fire station within the Bond Head Settlement Area, BWG hire a complement of 35 volunteer firefighters to staff the station. Background Timing for recruitment to be done in conjunction with the construction of a second fire station. Area to be monitored annually report back to council.

13 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Recommendation The Town of Bradford West Gwillimbury establish a performance measure target for initial response by BWGFES of deploying four firefighters to all confirmed, reported or potential structure fires (including alarm activations).

14 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Performance Measures Fire master plan recommendation for initial response. Council consider adopting a performance measure target that utilizes NFPA 1710 in providing 4 full time firefighters able to respond within 60 to 80 seconds (NFPA 1710). NFPA 1710 initial arriving company, minimum of 4 firefighters responding within 4 minutes travel time to 90 % of incidents.

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16 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Background The current staffing model is 3 crews have 3 full time firefighters on duty and 1 crew has 4 full time firefighters. Total of 13 full time firefighters. The current staffing model for volunteer firefighters is a total compliment of 31.

17 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Background Turnout Time is defined as the time interval that begins from when the emergency response staff receives the required dispatch notification and ends at the beginning point of travel time. Volunteer firefighter turnout times can vary significantly depending on the location and availability of the individual when the call is received.

18 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Background Between 2009 to 2012 the 90 th percentile turn out time of 7 minutes and 43 seconds for fire calls, 7 minutes 32 seconds for other calls and 3 minutes and 28 seconds for medical calls Turnout times for medical calls are much less since medical calls can be staffed with minimum of two full time staff on duty and they can respond right away. Increased response times allows for more fire damage and less opportunity to conduct initial fire attack and interior search and rescue.

19 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014

20 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Background Requirements for implementation of the fire master plan recommendations for initial response. Staffing level to achieve performance measure would require 5 full time firefighters on each shift. Fire master plan proposal is for a staged implementation with 7 full time firefighters to be hired. The total compliment of full time firefighters would increase to 20.

21 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Recommendation , & The above recommendations suggest a staged implementation for the hiring of full time firefighters to bring the total to 20. (8 firefighters to be hired 2014 – 2017) Background Service level improvements in regards to initial response time as full time crew can respond immediately. Council sets the level of service of fire protection for the municipality.

22 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Financial considerations. Wages for additional full time firefighters is funded 100% from operating budget. Costs for uniforms and gear is funded from development charges,

23 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (1) Human Resources (Initial Response) Background Option A Staffing Projection 2015 hire one firefighter$117,285 operating budget 2016 hire two firefighters$241,607 operating budget 2017 hire four firefighters$497,710 operating budget Option B Staffing Projection 2015 hire one firefighter $117,285 operating budget 2016 hire two firefighters $241,607 operating budget 2017 hire two firefighters $248,855 operating budget 2018 hire two firefighters $256,320 operating budget 2015 municipal budget 1% = $197,000 3% per year wage increase factored in

24 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (2) Facilities Background Current status initial meeting scheduled for September 25 th, 2014 with Architect to discuss facility need analysis. Performing space needs analysis. Reviewing work required to renovate/expand existing facility. Reviewing viability of renovation/expansion of existing facility and maintain the current facility as an operational fire station during construction design phase, 2016/2017 construction.

25 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (2) Facilities Recommendation BWGFES monitor the population, call volume and building permits in the Bond Head Settlement Area and area west of Highway 400 on an annual basis, to monitor the timing and need for a second fire station west of Highway 400. Recommendation As need dictates BWG acquire property for a second fire station within the Bond Head Settlement Area.

26 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (2) Facilities Recommendation As need dictates BWG design and construct a second fire station within the Bond Head Settlement Area. Background Annual call volume of approximately 100 to 150 west of Highway 400 would warrant creation of a volunteer fire hall 2012 call volume west of highway 400 was 96 calls 2013 call volume west of highway 400 was 112 calls Funding for a new station would be 10% taxes, 90% development charges. Area to be monitored annually.

27 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (2) Facilities Recommendation A training classroom and training space be designated when considering future station expansions or a second fire station. Background Part of the facility needs assessment.

28 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (2) Facilities Recommendation BWGFES conduct a station facility review in order to determine how the current fire station should be expanded; as a result of this review, the recommendations should be carried out in order to expand the station. Background Part of the facility needs assessment

29 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (2) Facilities Recommendation BWGFES provide separate storage rooms for bunker gear away from any diesel emissions that includes a separate ventilation system (combined with station renovations / new station builds). Recommendation BWGFES provide storage space in the station for small repair items. Comments Part of the facility needs assessment

30 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (3) Apparatus and Equipment Recommendation BWGFES purchase a new tanker to replace the current tanker that was purchased in Comments Pumper tanker to be purchased as part of the 2015 capital budget submissions Truck to be increased in size to allow for 6 firefighters to ride on truck Funding would be 33% from taxes and 67 % from development charges

31 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (3) Apparatus and Equipment Recommendation BWGFES formalize and adopt an apparatus replacement plan and a separate equipment replacement plan, including a Council adopted/approved policy with budget support. Background Fire master plan refers to the NFPA recommendation of 15 years front line use then the apparatus go into reserve for 5 years. Total replacement of the apparatus at 20 years. Tanker 1014 (1993 Autocar) to be replaced in 2015 budget year. Pumper/Rescue 1012 (1999 Almont) to be budgeted for replacement in 2018 budget. One year build for truck which is at the end of life expectancy in 2019 at 20 years.

32 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (4) Financial Implications Taxes vs Development Charges Hiring of firefighters cost of wages funded 100% from municipal taxes. New firefighter gear and equipment funded from development charges. Renovation of existing fire station funded 100% from municipal taxes. Expansion of existing fire station funded 56% from municipal taxes and 44% from development charges.

33 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (4) Financial Implications Taxes vs Development Charges Land for 2 nd fire station funded 10% taxes and 90% development charges. Construction of 2 nd fire station funded 10% taxes and 90% development charges. New equipment for 2 nd fire station funded 100% from development charges. Purchase of new trucks for second fire station 100% from development charges.

34 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 (4) Financial Implications Taxes vs Development Charges Replacement of tanker 1014 with larger truck and expanded use able to carry maximum of 6 firefighters compared to current unit which can carry only 2 firefighters. Municipal taxes would fund 33% of costs of replacement and 67% development charges would fund the expanded use or upsizing of the vehicle.

35 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Incremental Costing Tax Other DC’s Tax Other DC’s Tax Other DC’s Tax Other DC’s Human Resources Opt 1 $117,285 Opt 2 $117,285 N/A Opt 1 $241,607 Opt 2 $241,607 N/A Opt 1 $497,710 Opt 2 $248,855 N/A Opt 2 $256,320 N/A Facilities Reno/Ex 56% $560,000 Reno/Ex 44% $440,000 Reno/Ex 56% $3.024,000 Reno/Ex 44% $2,376,000 Station 2 10% Station 2 90% Equipment % $189, % $384, % $55, % $55, % 45,000 Station 2 100% Pumper Tanker 100% Equipment

36 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Summary of costs Additional Staff Total of 7 new FT Firefighters over 4 years  Wages & benefits $856,190  Outfitting $95,200 Renovation/Expansion of existing Fire Hall Estimated Gross cost $6,400,000  $3,584,000 from Debt  Estimated annual repayment of $183,000/year for 20 years  $2,816,000 from Development Charges

37 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Summary of costs Fleet Replacement Replacement of 1993 Tanker (1014) in 2015 ($574,000) Replacement of 1999 Spartan Pumper (1012) in 2018 ($739,000) Other replacement from 2015 to 2018 ($717,500)

38 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Impact on Municipal Tax Rate – Option 1

39 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Impact on Municipal Tax Rate – Option 2

40 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Balance of BWGFES Reserves & Res. Funds The following chart outlines the yearly ending balance of BWGFES Fleet Reserve and DC Reserve Funds. This forecast does not include any funding for the 2 nd Fire Station.

41 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 Financial Implications Impact on ARL The table above outlines the impact on the Town’s Annual Repayment Limit (ARL) from BWGFES related debenture only.

42 FIRE MASTER PLAN Consolidation of Recommendations Implementation Plan – Part B – August 2014 QUESTIONS