Writing Effective Thank You Letters Scott Coffel, Director Sarah Livesay, Assistant Director Hanson CTC.

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Presentation transcript:

Writing Effective Thank You Letters Scott Coffel, Director Sarah Livesay, Assistant Director Hanson CTC

Why write a thank you letter? Scholarship donors deserve the courtesy of a thank you—a short, clear, but personal letter that makes them feel that their gift has made a difference. The following slides contain tips for writing letters that do credit to you and the institution that you represent.

Three Paragraph Strategy: 1. Introduction: identifies you as recipient and expresses gratitude 2. Personal snapshot: gives reader a picture of you as a student 3. Conclusion: explains the significance of the gift

Paragraph 1: Introduction Begin with a statement of gratitude. Explain how the scholarship has helped you personally. Do not refer to the dollar amount of scholarship; instead, use the official scholarship name.

Paragraph 2: Personal Snapshot Explain your history: Hometown Origins of interest in engineering Why you chose Iowa Give the donor a specific sense of your college experience: Major What excites you about your field of study Student organizations, internships/co-ops, or study abroad programs in which you participate or have participated

Paragraph 2: Personal Snapshot continued (Optional: Can make this part a new paragraph if desired.) Give a sense of what you have done or learned in college so far. State your short- and long-term plans: What you hope to accomplish this year Career goals

Paragraph 3: Conclusion Restate your thanks to the donor(s). Explain the significance of this gift: how this scholarship not only helps you now, but affects your academic future and/or potential career goals.

Format of the Letter Business format Date the letter List the recipient’s name and address Use a formal salutation (E.g. Dear Mr. and Mrs. Smith) At the end, use “Sincerely” and leave a space for a signature, then type your name below

Visit the Hanson CTC Bring a draft of your letter to the HCTC. Our peer consultants will help you achieve clarity, coherence, and a professional tone. Hours: 1:00–4:30 p.m. Monday-Friday; 4:00-6:00 p.m. Sunday Location: 2224 SC (in the Student Commons area) Scheduling: Appointment sign-up sheets posted on window outside door of 2224 SC